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Unit Secretary, Allied Health (CUPE) - Part Time Regular - Markham Stouffville Hospital
Oak Valley Health
Markham
On-site
CAD 30,000 - 60,000
Part time
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Job summary
A leading healthcare organization in Ontario is seeking a dedicated Unit Secretary for part-time work at Markham Stouffville Hospital. The role involves administrative support duties and requires strong communication and organizational skills. Ideal candidates will have prior experience in a medical clerical setting and be proficient in Microsoft Office and MEDITECH. Join a team committed to delivering high-quality patient-centered care.
Qualifications
- Previous unit secretary/medical clerical experience required.
- Completion of medical terminology course or equivalent.
Responsibilities
- Manage schedules for interprofessional team.
- Coordinate equipment repairs and order supplies.
- Communicate effectively with the interprofessional team.
Skills
Education
Tools
Job description
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Please Note: If you are a current Oak Valley Health employee, apply to this job via the internal Workday application.
Land Acknowledgement
Oak Valley Health honours the traditional territory of the closest Indigenous communities, the Chippewas (chi-puh-waas) of Georgina Island and the Mississaugas of Scugog Island. The Haudenosaunee (Ho-de-no-shau-nee) and Anishinaabe (Ah-nishin-ah-beh) have lived, worked and existed on this land from time immemorial. This land is covered by Treaty 13 signed with the Mississaugas of the Credit, and the Williams Treaty signed with many Mississauga and Chippewa bands. We acknowledge that Indigenous Peoples were not asked to share their territory with settler populations and that we are all here as uninvited guests. We acknowledge and thank all generations of Indigenous Peoples across Turtle Island for their commitment, contributions, and protection of the land and its resources.
Who You Are
- You encompass Oak Valley Health’s core values and live the words of respect, trust, commitment, compassion and courage
- You are a patient and/or client centered individual who performs at an exemplary standard
- You are a team player with excellent communication, critical thinking and prioritization skills
What We Need
The Unit Secretary is a valuable member of the inpatient allied health team and has a significant impact on the efficient and effective operation of the program. The successful candidate will be responsible for administrative support duties.
Specifically, Your Duties Will Include
- Manage schedules for interprofessional team, which includes updating payroll system and contacting staff to fill vacant shifts
- Anticipating the needs of the program, ordering supplies, obtaining quotes from vendors, photocopying and filing
- Coordinating equipment repairs visits and ordering required supplies
- Collating allied health workload data
- Completing unit audits as required
- Arranging meetings, room bookings and minute taking
- Performing special projects as assigned
- Communicating effectively with the interprofessional team
- Previous unit secretary/medical clerical experience; in an acute hospital environment is required
- Completion of medical terminology course or equivalent
- Previous experience in a fast paced environment with a strong customer service focus
- Proficient computer skills and recent experience with Microsoft Office (Word and Excel), MEDITECH and virtual care platforms is required
- Strong customer service, interpersonal and written and verbal communication skills
- Excellent telephone manner and customer service
- Ability to prioritize and manage multiple demands in a fast pace environment
- Proven ability to multitask and maintain accuracy while balancing competing priorities/performing various tasks
- Strong critical thinking, problem solving and decision-making skills with evidence of a high attention to detail
- Excellent accuracy of work
- Strong initiative to get work done
- Excellent organizational skills and proven ability to manage multiple tasks in a fast paced environment
- Demonstrated ability to work effectively within an interprofessional team as well as independently
- Demonstrated good attendance and performance records with the ability to maintain these same standards
- Demonstrated commitment to a healthy and safe workplace for self and others (staff, patients, families, etc.) by taking all reasonable precautions and working in compliance with organization related policies, health and safety legislation and best practices and completing relevant mandatory education as required
The successful candidate is required to work Monday to Sunday 4 and 8 hour shifts.
Schedules may change due to operational needs and clinic demands.
Please note schedules may change due to operational needs.
Compensation
CUP C03
Range
$27.51 - $30.95
Who We Are
Oak Valley Health is one of Ontario’s leading community healthcare organizations. Across our two hospital sites (Markham and Uxbridge) a Reactivation Care Centre (RCC), a Community Health Centre (CHC), and Hospital-to-Home programs, we provide high quality, patient-centred care to more than 468,000 patients each year. We offer diagnostic and emergency services, and deliver clinical programs in acute care medicine and surgery, addictions and mental health, and childbirth and children’s services. We are also proud to be part of the Eastern York Region North Durham Ontario Health Team (OHT).
Our 542 physicians, 35 midwives, over 3,000 staff and 1,000 volunteers serve patients and families with an Honoured to Care mindset, and are focused on delivering an extraordinary patient experience to the residents of Markham, Whitchurch-Stouffville, Uxbridge and beyond. We are dedicated to providing access to the right care, at the right time, in the right place by the right people and at the right cost.
Oak Valley Health Equity, Diversity, Inclusion and Belonging statement
Oak Valley Health takes pride in serving some of Canada’s most diverse communities. We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly and honestly. All qualified applicants will receive consideration and we encourage applications from Indigenous peoples, members of LGBTQ2+ communities, members of racialized groups, persons with disabilities, and all others who may contribute to the further diversification of Oak Valley Health. Furthermore, Oak Valley Health is committed to meeting the needs of all individuals in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Should you require accommodations during the recruitment and selection process, please contact Human Resources.
We are honoured to be recognized as one of Forbes Canada's Best Employers for Diversity. We ranked within the top 150 organizations across the country. Learn more about our commitment to EDIB.
- Seniority levelEntry level
- Employment typePart-time
- Job functionAdministrative
- IndustriesHospitals and Health Care
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