Unit Coordination Assistant -CVH 1C IP Med

Trillium Health Partners; Mississauga; On-site; CAD 30,000 - 60,000; Part time

Job summary

An established healthcare provider seeks a dedicated Unit Coordination Assistant to enhance patient administrative services. This role involves liaising with various departments, managing patient information, and ensuring efficient unit operations. Ideal candidates will possess strong administrative skills and a background in medical terminology. Join a forward-thinking organization committed to diversity and inclusion, where your contributions will directly impact patient care and operational efficiency. Embrace this opportunity to grow in a supportive environment that values your skills and dedication.

Qualifications

• High school completion and medical terminology course required.
• Strong administrative and communication skills are essential.

Responsibilities

• Manage patient administrative services including appointment scheduling.
• Prepare and update patient charts with relevant information.
• Perform clerical duties to ensure efficient unit operations.

Skills

Administrative Skills

Communication Skills

Data Entry

Patient Management

Medical Terminology

Education

High School Diploma

Medical Terminology Course

Tools

Office Supplies Management

Computer Systems for Data Entry

Job description

Position: Unit Coordination Assistant

Job Requisition Number: 981

Status: Temporary Part Time (up to 12 months)

Role Level: Admin Clerical - AC03 ($24.17-$30.18)

Department: 1C Medicine, Inpatient Medicine Program

Site: Credit Valley Hospital

Shift: 12-hour shifts (Day/Night shift rotation & weekends)

Posted: December 17, 2024

Internal Deadline: December 24, 2024

JOB DUTIES & RESPONSIBILITIES:

Patient Administrative Services

• Liaises with internal departments and external healthcare facilities to book/cancel tests, appointments, internal patient transfer, external patient transport/escort, etc., as required.
• Transcribes and enters physician orders including medication, lab and imaging orders into appropriate system.
• Enters data including appointment requests, menu/diet requests, patient transfer and discharge documentation.
• Notifies appropriate personnel of patient movement, test results, appointments and other patient information in a timely and accurate manner.

Information Management

• Prepares and updates patient charts with lab reports, test results and other pertinent information. Scans and copies chart, pharmacy orders and other information as required.
• Ensures patient charts are sent to Health Records with all accurate and required patient information.
• Updates WHIMS/MDS binders/information sheets as required.

Reception

• Greets visitors and staff, directing them to appropriate personnel and/or destination/room providing assistance as required.
• Greets and admits patients to the unit. May also perform unit patient registration function, confirming/validating patient demographic, insurance (including OHIP) and other required information as appropriate.
• Explains hospital policy and procedures to patients, visitors and staff as necessary (including infection prevention and control).
• Answers the telephone and/or intercom, responding to enquiries within scope of authority, or directing to most appropriate person.
• Takes, prioritizes and relays messages for unit staff and/or patients. Locates unit staff, pages healthcare professionals as required.
• Opens, sorts and distributes incoming mail and other materials.
• Ensures efficient clerical administration and operation of the unit within scope of authority.
• Enters and maintains payroll records (includes sick and vacation requests).
• Assists with sick replacement and vacation backfill as required.
• Updates department "fan-out" list as required.
• Requisitions and maintains office/medical supplies; counts and labels inventory as required. May be required to stock unit carts and/or supply areas.
• Ensures equipment and furniture are operational. Prepares work order requests for preventative and restorative maintenance/repair as required.
• Contacts environmental services for cleaning of equipment and/or unit as required.
• Processes routine financial transactions including unit supply/inventory purchase and charges for services/items not covered by patient's healthcare plan.
• Reviews and reconciles invoices.
• Compiles statistical data to generate and prepare standardized reports on a monthly basis.
• Satisfactory performance and attendance required.
• Performs cross-functional, and/or other duties consistent with the job classification, as required.
• Works in compliance with the Occupational Health & Safety Act and its regulations, reporting hazards, deficiencies and contraventions of the Act, in a timely manner.

EDUCATION:

• Completion of high school or recognized equivalent is required.
• Completion of a Medical Terminology course is required.

To pursue this career opportunity, please visit our website: www.trilliumhealthpartners.ca

Candidates are selected on the basis of their skill, ability, experience and qualifications.

Where these factors are relatively equal, seniority shall govern providing the successful applicant.

Trillium Health Partners’ (THP) is an equal opportunity employer who values the importance of antiracism work and is committed to integrating antiracism, diversity, equity and inclusion best practices throughout THP operations, policies and culture. Therefore, we ask that even if you do not see yourself fully reflected in every job requirement listed on this posting, we still encourage you to reach out and apply.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Trillium Health Partners will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

Trillium Health Partners is identified under the French Language Services Act.

We thank all those who apply but only those selected for further consideration will be contacted.