Underground Project Administrative Assistant

Agnico Eagle; Northeastern Ontario; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading mining company is seeking a Project Administrative Assistant to support their UG Operation department. The role includes compiling reports, managing invoicing, and coordinating travel. Candidates should have a solid background in administration, advanced computer skills, and a strong ability to manage competing priorities. This position involves working closely with various departments in a fast-paced environment. Competitive work schedule offered.

Qualifications

• Minimum 5 years experience in administrative role.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in English for collaboration with remote sites.

Responsibilities

• Provide support to the projects team.
• Compile and edit reports for Agnico Eagle.
• Record payroll time entry and employee absences.
• Coordinate travel, hotels, and expense reports.

Skills

Advanced Computer skills Microsoft Suite

SAP

Communication and Relationship building skills

Ability to organise and prioritise demands

Education

Post Secondary Administration or Business Course

Tools

SAP

SIMS

SuccessFactors

Job description

Reporting to the Manager of Detour UG Operation you will be part of the UG Operation department. As a Project Administrative Assistant, you will be responsible for providing support to the projects team. This is a broad role that is fast paced, which requires dedicated focus with high volume workload (data) and key deadlines for reporting.

• Compile and edit Agnico Eagle reports (daily, weekly, monthly, quarterly)
• Attend meetings, submit minutes
• SAP purchase requisitions for Projects
• Do the verification and receiving of service invoices
• Work in close relationship with warehouse and procurement to help built the UG inventory and keep track of material at site
• Support the team in preparing engineering progress payment certificates, change notices, change orders
• Collect & record contractor hours data
• Record payroll time entry and employee absences
• Liaise with various departments to coordinate travel, hotels and expense reports
• Update phone lists, crew lists and related documents for Projects
• Other duties as required

• Post Secondary Administration or Business Course
• Minimum 5 years experience in commensurate administrative role
• Advanced Computer skills Microsoft Suite, SAP, SIMS, SuccessFactors would be an asset
• Ability to understand organizational dynamics and the pivotal aspect of the Administrators role
• Great capacity to organise and prioritise competing demands
• Team player with focus on deliverable outcomes
• Capacity to hold others accountable for deadlines and delivery
• Communication and Relationship building skills
• Ability to see past hurdles for outcomes to be achieved
• Capacity to maintain confidentiality and act as custodian of sensitive information (Discretion)
• Proficiency in the use of the English language as you will be working in collaboration with other Agnico Eagle sites where English is the primary language

Your Work Schedule

• Schedule: 4/3 schedule at our Detour Lake Mine.

#LI-AP1