Undergraduate Program Coordinator TERM

University of Toronto; Mississauga; On-site; CAD 70,000 - 91,000; Full time

Job summary

The University of Toronto Mississauga is seeking an Academic Advisor to support students in their academic journey by providing program planning and recruitment coordination. This role requires a Bachelor's degree and at least three years of experience in a university setting. The advisor will facilitate interactions between students and faculty, striving for an inclusive and cooperative academic environment.

Qualifications

• Minimum three years related experience, preferably in a University setting.
• Experience analyzing and generating reports.
• Experience providing course support to faculty.

Responsibilities

• Coordinating the recruitment of teaching assistants and course instructors.
• Advising students on program and course requirements.
• Analyzing recommendations for student program enhancements.

Skills

Organizational Skills

Communication

Presentation Skills

Event Coordination

Education

Bachelor's Degree

Tools

Microsoft Programs (Outlook, Word, PowerPoint, Excel)

Quercus

SharePoint

Drupal

Job description

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Date Posted: 06/06/2025
Req ID: 43364
Faculty/Division: UofT Mississauga
Department: UTM: Geography
Campus:University of Toronto Mississauga (UTM)
Position Number: 00057949

Description:

About us:

U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region—is one of the world’s great catalysts of humanpotential.

Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success, and seek to give our 16,500 students the lift of a lifetime through learning anddiscovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.

This work all comes together on a spectacularly green campus, alongside theMissinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We’re thrilled to welcome those whowant to learn more about us and to be part of what we do.

Your opportunity:

Welcome to the Department of Geography, Geomatics and Environment (GGE), University of Toronto Mississauga. Our friendly and vibrantDepartment offers programs in human and physical geography, GIS and the environment, appealing to a wide range of students. The staff in GGE are an integral part of the student experience at UTM, supporting technical needs and offering helpful and friendly advice on academic matters. Our leadership team provides an open and professional environment that fosters a culture built on respect, goal orientation, self-motivation, accountability and teamwork. We value our staff's expertise and contributions to the advancement of the Department's goals while committing to a work-life balance among our staff. Under the general supervision of the Department Manager and the Chair, the Academic Advisor is responsible for providing advice for degree planning to students completing our programs, work with faculty to support course administration, as well as provide program planning support for the Chair(s), Program Advisors, and other department faculty and staff.

Your responsibilities will include:

• Coordinating the recruitment of teaching assistants, course instructors, sessional lecturersand/or stipend instructors
• Analyzing and making recommendations for student program enhancements
• Writing routine documents and correspondence
• Editing content for brochures, newsletters, websites and/or handbooks
• Keeping well-informed on changes to policies, procedures, collective agreements, andapplicable legislated requirements
• Responsible for academic integrity
• Preparing acceptance and/or decline letters to applicants using templates
• Advising students on program and/or course requirements by probing and providing arange of options and possible consequences

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum three years related experience, preferably in a University setting or othereducational environment.
• Experiencewith and understanding of TA/SIA/SL/CI posting and hiring process.
• Experience with Quercus, SharePoint, Drupal and other relevant tools.
• Experience with providing course support to faculty.
• Experience generating and analyzing reports
• High level of proficiency with Microsoft programs (Outlook, Word, PowerPoint, Excel),Acorn, ROSI.
• Strong organizational, presentation and event coordination skills
• Ability to interact with faculty, students and professional colleagues in a tactful,professional and diplomatic manner.
• Demonstrated ability to meet external deadlines and manage competing priorities.

Assets (Nonessential):

• Knowledge of Geography, Geomatics and Environment's courses and/or programs is an asset.

To be successful in this role you will be:

• Adaptable
• Cooperative
• Diplomatic
• Multi-tasker
• Organized
• Self-directed

Closing Date: 06/20/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $70,844. with an annual step progression to a maximum of $90,595. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

This is a term opportunity for 1 (one) year with the possibility of an extension

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community. Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please seehttp://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please [e-mail] .