Transfer Credit Assistant

University of Toronto; Toronto; On-site; CAD 67,000 - 87,000; Full time

Job summary

A leading Canadian university in Toronto is seeking an experienced Registrar Services professional to evaluate transfer credits and provide excellent student support. The ideal candidate will have a Bachelor's Degree and at least two years of relevant experience. You will be responsible for assessing academic documents, updating student records, and responding to inquiries in a busy environment. Competitive pay and opportunities for progression are offered.

Qualifications

• Minimum two years of experience in evaluating courses for transfer credits.
• Experience providing front-line service to students.
• Demonstrated knowledge of educational systems.

Responsibilities

• Evaluate transfer credits consistently.
• Assess credentials against university equivalencies.
• Create and update student records.

Skills

Interpersonal skills

Communication skills

Time management

Problem-solving

Organizational skills

Attention to detail

Education

Bachelor's Degree

Tools

Microsoft Office

Rocket Shuttle

Slate

Degree Explorer

Mobility Online

ROSI

Job description

Date Posted: 10/02/2025
Req ID: 45251
Faculty/Division: Faculty of Arts & Science
Department: Faculty Registrar
Campus: St. George (Downtown Toronto)
Position Number: 00048015

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

The Office of the Faculty Registrar works closely with departments and colleges at the University of Toronto, concerning virtually all matters relating to Arts and Science students. Our department members are dedicated to aid all students to the greatest extent, to make their university experience as smooth and seamless as possible. We coordinate personal, financial, and academic counselling, registration.

Reporting to the Associate Director, Transfer Credit, the incumbent assist the Transfer Credit Office with transfer credit assessment, registration and responding to enquiries in a timely manner.

Your responsibilities will include:

• Applying established standards when administering a process for consistent evaluation of transfer credits
• Analyzing domestic academic documents to assess credentials against University equivalencies
• Liaising with contacts to ensure consistent administration procedures are followed
• Probing for information to establish needs
• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Creating and updating student records
• Writing routine documents and correspondence
• Following rules and procedural instructions when receiving, sorting and distributing mail

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum two years of recent and related experience with the administration of evaluating courses from other institutions for transfer credits.
• Experience providing front-line service to students.
• Experience assessing courses from domestic and international institutions.
• Demonstrated experience applying University policy and procedures and ensuring consistency of policies.
• Demonstrated experience, knowledge, and understanding of educational systems domestic and international.
• Experience and sound knowledge of best practices in transfer credit and enrolment.
• Experience in updating and maintaining database records
• Demonstrated experience with Rocket Shuttle, Slate, Degree Explorer, Mobility Online and ROSI or similar systems.
• Advanced computer skills, including Microsoft Office, internet, email, and mail merge.
• Excellent interpersonal and communication skills (both verbal and written)
• Excellent time management and organizational skills.
• Demonstrated attention to detail, accuracy and timeliness.
• Ability to prioritize and work under pressure in a fast-paced environment

Assets (Nonessential):

• Second language ability is an asset.

To be successful in this role you will be:

• Decisive
• Goal oriented
• Motivated self-learner
• Organized
• Problem solver
• Resourceful
• Team player

Closing Date: 10/10/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Registrarial Services
Recruiter: Marigold Sobrepena

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.