Transfer Admissions and Student Mobility Specialist

McMaster University; Hamilton; On-site; CAD 48,000 - 68,000; Full time

Job summary

McMaster University is seeking a Transfer Admissions and Student Mobility Specialist to support transfer applicants from inquiry through admission, evaluate transfer requests, and promote pathways and institutional partnerships. The role focuses on guiding students, coordinating with OUAC processes, and liaising with campus offices to ensure accurate and timely admissions decisions.

The position requires a Bachelor's degree and at least 3 years of relevant experience in admissions, student

Qualifications

• Bachelor's degree in a relevant field.
• Minimum 3 years of relevant experience in admissions, student services, recruitment, academic advising, enrolment management, or transfer credit.
• Valid Ontario Class G license.
• Experience evaluating postsecondary credentials and admission applications.

Responsibilities

• Advise prospective transfer applicants regarding pathways, mobility, admission requirements.
• Meet with prospective transfer students to discuss goals and strategies.
• Guide applicants through OUAC transfer application process.
• Review transcripts and transfer credit eligibility.
• Collaborate with Admissions Officers and Faculty Offices to support admission decisions.

Skills

Admissions experience

Student services

Recruitment

Academic advising

Enrolment management

Transfer credit

Education

Bachelor's degree

Job description

Transfer Admissions and Student Mobility Specialist

Regular/Temporary

Regular

Location

Central Campus

Open Date

2026/09/22

Job Type

Continuing

Close Date

2026/09/28

Employee Group

Unifor Unit 1, Staff

Favorite Job

Department

Student Admissions

Full/Part Time

Full-Time

Salary Grade/Band

Grade 9

Salary Range

$34.99 - $49.20 (hourly)

Job Code

JD1701

Existing Vacancy

Yes - Newly Created Position

Target Number of Openings

1

35

Schedule Monday to Friday 8:30am-4:30pm

Education Level Bachelor's degree in a relevant field.

Career Level Requires a minimum of 3 years of relevant experience in admissions, student services, recruitment, academic advising, enrolment management, transfer credit, or a related postsecondary environment.

Start Date November 15th, 2026

Job Description JD1701

Job Description

General Description:

Responsible for contributing to enrolment management objectives by supporting prospective transfer students from inquiry through admission, evaluating upper-year and transfer applications, developing and maintaining transfer pathways and institutional partnerships, supporting recruitment and outreach activities, and providing operational expertise related to student mobility and transfer processes. The incumbent serves as a key University resource on transfer admissions, pathways, and student mobility initiatives, ensuring prospective students receive accurate, consistent, and informed guidance throughout the admissions cycle.

The role collaborates with internal and external partners to promote McMaster University as a transfer destination and support initiatives that enhance student mobility, advance enrolment objectives, and enhance the transfer student experience from inquiry through admission.

Duties and Responsibilities:

Advise prospective transfer applicants regarding transfer pathways, student mobility opportunities, program options, admission requirements, policies, procedures, deadlines, and supporting documentation requirements, including complex and non-routine inquiries requiring individualized guidance and support.

Meet with prospective transfer students to discuss academic goals, program options, pathways, and admission strategies.

Provide informed guidance regarding admission opportunities and pathways based on previous postsecondary education and academic history.

Guide applicants through the Ontario Universities' Application Centre (OUAC) transfer application process.

Provide program-specific admission information, including Good Point Average (GPA) requirements, prerequisite courses, supplementary application requirements, and enrolment considerations.

Refer students to appropriate campus services, resources, and support programs and promote awareness of institutional resources available, including academic advising, housing, financial assistance, childcare, accessibility services, wellness supports, and student success initiatives.

Review and evaluate upper-year and transfer applications in accordance with University, Faculty, and program-specific admission requirements.

Assess complex postsecondary academic histories and determine applicant eligibility for admission consideration.

Calculate and verify admission averages and grade point averages using established institutional guidelines and admission policies.

Review transcripts, academic records, and supporting documentation to ensure completeness, accuracy, and compliance with admission requirements.

Make admission recommendations and identify and refer exceptional or non standard cases for further review where required.

Collaborate with Admissions Officers and Faculty Offices to support consistent and timely admission decision-making.

Research and interpret complex admission regulations, articulation agreements, pathway requirements and transfer credit implications when evaluating applicant eligibility.

Monitor and manage a high volume of transfer and upper-year applications while maintaining accuracy, consistency, and service standards.

Apply and interpret admission policies, procedures, and evaluation guidelines to support fair and equitable admissions decisions.

Remain current on admission requirements, program criteria, enrolment targets, and policy changes affecting transfer applicants.

Apply and provide expertise on transfer pathways, articulation agreements, and transfer credit implications to support consistent and informed applicant eligibility assessment.

Participate in annual admissions cycle planning, process reviews, and continuous improvement initiatives.

Maintain expertise in transfer credit policies, procedures, systems, articulation agreements, and course equivalency practices, and contribute to the development, implementation, and continuous improvement of admissions evaluation procedures, documentation, and training resources.

Explain transfer credit assessment processes, procedures and documentation requirements.

Assist applicants in understanding course outline and syllabus submission requirements for transfer credit evaluation.

Represent the University as a subject matter expert at transfer education events, conferences and committees and promote at recruitment and outreach events.

Plan, coordinate, and participate in transfer-focused outreach and yield activities.

Estimate time and resources when planning activities

Develop and maintain collaborative relationships with internal and external partners to support pathway development and seamless student transitions.

Participate in committees, working groups, special projects, cross-training and knowledge-sharing activities to promote service continuity and operational resilience.

Serve as the primary university resource for Faculty Offices, academic departments, and administrative units on transfer admissions, student mobility initiatives, pathway development, and transfer student support, providing guidance, training, and consultation to support institutional objectives

Support the development, implementation and promotion of institutional transfer initiatives, mobility strategies and articulation agreements.

Identify opportunities to increase consistency, awareness, and best practices in transfer admissions and transfer-related processes across the institution, and develop recommendations to enhance services, processes, and the transfer student experience.

Monitor sector developments and emerging practices affecting transfer students and student mobility.

Maintain familiarity with transfer credit workflows and institutional policies to support business continuity and uninterrupted service delivery.

Develop and maintain policies, procedures, and related documentation and resources to support the complex transfer processes and operational continuity.

Collaborate with team and internal partners to identify service gaps, applicant trends, and process improvement opportunities.

Collect, analyze, assess, and summarize information related to transfer admissions, pathway activity, and student mobility initiatives, and assist in the preparation of reports, presentations, business cases, and recommendations.

Maintain accurate records, files, databases, and documentation related to transfer admissions, pathway development, and student mobility initiatives.

Track and report on transfer applicant activity, outreach initiatives, partnership engagement, and enrolment trends.

Coordinate and support projects, meetings, events, and initiatives related to transfer admissions and student mobility.

Provide coverage when necessary to ensure operational continuity.

Supervision:

• Provides functional guidance to others on an ongoing basis.
• Ensures adherence to quality standards and procedures for short-term staff (less than 12 months) and volunteers for events and activities (may includes staffing for short-term needs).
• Has ongoing responsibility for supervising (may include selecting) of 1 - 9 casual employees (at any one time).

Qualifications:

Bachelor's degree in a relevant field.

Requires a minimum of 3 years of relevant experience in admissions, student services, recruitment, academic advising, enrolment management, transfer credit, or a related postsecondary environment.

Valid and unrestricted Ontario Class G license

• Experience evaluating postsecondary academic credentials and admission applications within a university admissions environment.
• Demonstrated ability to assess complex academic records and interpret admissions policies and procedures.
• Thorough knowledge of Ontario postsecondary education systems, transfer pathways, articulation agreements, and transfer admissions processes.
• Knowledge of OUAC application processes, transfer admissions practices, and enrolment management principles.
• Demonstrated ability to manage large application volumes while maintaining a high degree of accuracy, consistency, and attention to detail.
• Ability to develop expertise in complex transfer credit policies, procedures, and systems to support operational continuity and service delivery.
• Strong interpersonal, communication, presentation, and relationship-building skills.
• Ability to develop and maintain effective working relationships with students, faculty, staff, and external partners.
• Demonstrated ability to build and maintain collaborative partnerships with internal and external partners to support student mobility, transfer initiatives, and pathway development.

• Strong analytical, organizational, problem-solving, and decision-making skills.
• Experience researching, analyzing, and presenting information to support planning and continuous improvement initiatives.
• Ability to manage multiple priorities and work independently in a fast-paced, deadline-driven environment.

Proficiency with student information systems, databases, Microsoft Office applications, CRM platforms, and reporting tools. Demonstrated ability to work collaboratively within a specialized team environment while exercising sound judgment and independent decision-making.

Job applicants requiring accommodation to participate in the hiring process should contact:

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to [e-mail] or the HR contact associated with your position of interest.

AI Statement

McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.