Transactions Specialist - Alberta - (REMOTE)

eXp World Holdings; Airdrie; Remote; CAD 45,000 - 65,000; Full time

Job summary

eXp World Holdings is seeking a Transactions Analyst to coordinate documentation flow in a fully remote environment. The ideal candidate will be detail-oriented, organized, and proficient in real estate processes, ensuring smooth transactions and effective communication with agents and solicitors. Join a dynamic team that values creativity and offers a supportive culture with competitive benefits.

Benefits

Life Insurance and AD&D

Wellness programs

Paid vacation and holidays

One-time stock option

Mobile/internet allowance

Future RRSP employer match

Fully remote environment

Qualifications

• Legal real estate conveyancing experience preferred.
• Knowledge of Canadian real estate transaction requirements.
• Ability to process 200-300 transactions weekly.

Responsibilities

• Processing deal files from entry to closing.
• Reviewing contracts and documents in Skyslope.
• Maintaining communication with team members.

Skills

Attention to detail

Organizational skills

Communication

Problem-solving

Critical thinking

Remote work skills

Education

High school diploma or equivalent

Tools

Excel

Transaction Desk

LoneWolf

Job description

Position at eXp Canada

We are one of the with 2,000+ team members utilizing our virtual office called eXp World. This role is work-from-anywhere in Alberta, Canada.

Who is eXp?

Doing the audacious is part of eXp Realty’s DNA. We are a company that rewards creative minds who can offer bold solutions, where opinions matter, anything is possible and the outcome can be revolutionary. As a global full-service real estate brokerage utilizing a 3-D, fully immersive, cloud office environment, offering 24/7 access to collaborative tools & training, eXp has broken the traditional mold of real estate. We are doing big things. Come join us at eXp Realty – a 7x Glassdoor Best Places to Work organization!

What you will do

This position coordinates the flow of documentation from the agent to the office, to solicitors and other real estate companies involved in the contract. It requires maximum attention to detail and high organizational skills. This person must give high attention to the details of the contract and the flow of information. eXp Realty is a fast-paced environment, and candidates must be extremely organized and able to manage their time efficiently.

The Transactions Analyst is a self-starter, thorough, task-oriented, able to connect with all personalities, supportive, solutions-focused, follows procedures, and non-confrontational. They should have strong attention to detail, enjoy working with facts and systems, work well in front of a computer for extended periods, and prefer a team setting. Excellent verbal skills and calmness under pressure are essential.

Responsibilities include

1. Processing deal files from entry to closing, including listing contracts when necessary.
2. Reviewing contracts and documents in Skyslope, data entry into BackOffice, calculating commissions, verifying MLS data.
3. Processing various transaction types: Residential, Commercial, Leases, Service/Fee Agreements, Referrals, Cancellations.
4. Requesting additional documentation from agents, confirming all documentation is in Skyslope before closing, and following up on missing paperwork.
5. Generating trade records, ensuring deposit info accuracy, conveying instructions to solicitors, and reporting issues.
6. Maintaining communication with team members, responding to inquiries professionally, and attending training and meetings.
7. Managing workload, updating job knowledge, collaborating remotely, and taking ownership of tasks.

How you will grab our attention

• High school diploma or equivalent experience.
• Legal real estate conveyancing experience preferred.
• Knowledge of Canadian real estate transaction requirements and provincial processes.
• Proficiency in Excel, Transaction Desk, Publisher, PowerPoint, LoneWolf is an asset.
• Responsible, dependable, trustworthy, organized, and detail-oriented.
• Ability to build relationships with agents, lawyers, notaries, brokers.
• Works well under time constraints, adaptable, capable of processing 200-300 transactions.
• Minimum of 35 new deals processed weekly.
• Excellent communication, critical thinking, problem-solving, and remote work skills.
• Dedicated home-office space and aptitude for online platforms.

If you think you’d be a great fit but don’t meet all requirements, we still encourage you to apply!

What eXp Canada provides

• Life Insurance and AD&D
• Wellness programs, paid vacation, holidays, personal and sick days
• One-time stock option
• Mobile/internet allowance for initial pays
• Future RRSP employer match
• Fully remote environment, great culture, and more.

eXp World Holdings is an equal opportunity employer. All qualified applicants will receive consideration without regard to protected characteristics.