Trademark Records Assistant

Cartel Agency Inc.; Toronto; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a detail-oriented Trademark Records Assistant to join their collaborative team. In this role, you will manage trademark records, ensuring accuracy and timeliness in filings and renewals. This position offers a supportive environment where your contributions are valued, and you can grow your skills. The firm is committed to work-life balance, providing excellent benefits and a welcoming culture. If you are passionate about trademarks and enjoy working in a team-oriented setting, this opportunity is perfect for you!

Benefits

Health Benefits

Work-Life Balance

Inclusive Culture

Professional Development Opportunities

Qualifications

• 2-5 years of trademark experience managing records and filings.
• Strong team collaboration and client communication skills.

Responsibilities

• Manage trademark records, filings, and deadlines with precision.
• Communicate with clients and internal teams regarding trademark processes.

Skills

Trademark Management

Attention to Detail

Client Communication

Team Collaboration

Problem-Solving

Time Management

Education

Legal Assistant Diploma/Certificate

Law Clerk Degree

Tools

IP Docketing Software

DMS Software

MS Office (Word, Excel)

Job description

Trademark Records Assistant

We’re looking for a detail-driven Trademark Records Assistant to join a firm where people matter just as much as the work. In this role, you’ll help keep trademark records organized, accurate, and up to date, supporting a friendly, collaborative team that appreciates reliability and care. It’s a great opportunity to grow your skills in a well-structured environment where your contributions are valued, and your days feel balanced. The firm offers excellent benefits, a welcoming, inclusive culture, and a genuine commitment to work-life balance — a place where people feel good about where they work and who they work with. Apply now!

Key Responsibilities

1. Manage and maintain trademark records, deadlines, filings, renewals, and portfolio updates with accuracy and attention to detail.
2. Prepare, file, and report on Recordals, Declarations, Assignments, Advertisements, and related trademark documentation.
3. Open and manage new files, monitor due dates, handle billing, and support the full trademark process from application to registration.
4. Communicate with clients, CIPO, and internal teams, providing updates, cost estimates, and responding to inquiries in a timely, professional manner.
5. Collaborate within a team-oriented, inclusive environment, participating in meetings, workflow discussions, and contributing to process improvements.

Qualifications

1. Two to five years relevant trademark working experience.
2. Experience with reporting Recordals, Declarations, Assignments, Advertisements, and Reminders, Cost Estimates, Corporate Searches.
3. Experience with the trademark process including opening new files, application preparation, filing, prosecution, registration, renewal, and management of trademark portfolio.
4. Experience billing, monitoring due dates, file management, responding to clients and/or following up with CIPO.
5. Proven team skills, including communication, collaboration, and cooperation with peers and professionals.
6. Legal Assistant Diploma/Certificate or Law Clerk Degree.
7. Familiarity with IP docketing and DMS software.
8. Proven experience working in trademark, remote and electronic environments.
9. Strong working knowledge of legal software and standard MS Office software (Word, Excel).
10. Effective collaboration and cooperation skills, open to participating in team meetings and workflow discussions.
11. Proactive, problem-solving skills.
12. Solid time management skills.
13. Excellent attention to detail and work product presentation.

How to Apply: To apply, please forward your resume to Zaheeda at [e-mail].