Legal Administrative Assistant - Intellectual Property - Patents

Gowling WLG International; Vancouver; Hybrid; CAD 52,000 - 64,000; Full time

Benefits offered by this job

Hybrid work environment

Job summary

Gowling WLG is seeking a full-time Legal Administrative Assistant for our Patents group in the Intellectual Property department in Vancouver. You will support busy professionals with meticulous attention to detail, strong organizational skills and a passion for Intellectual Property.

Responsibilities include preparing legal documents, managing diary systems, coordinating documents between teams and clients, and ensuring deadlines are met.

Qualifications

• IP experience is required.
• Canadian and foreign patent experience.
• Legal Administrative Assistant Diploma from a recognized post-secondary institution.
• Experience with IP docketing practices preferred.
• Ability to manage a heavy and varied workload.

Responsibilities

• Prepare legal documents, letters, memos and other documents per precedents.
• Organize and expedite workflow through the professional’s practice.
• Manage diary systems and databases to meet deadlines.
• Relieve professionals of admin detail including file opening/closing and billing.
• Coordinate document flow between legal professionals, clients and colleagues.
• Perform other duties as assigned.

Skills

Verbal communication

Written communication

Problem solving

Interpersonal skills

Organizational skills

Computer skills

Education

Legal Administrative Assistant Diploma

Tools

Microsoft Office

Job description

Legal Administrative Assistant – Intellectual Property - Patents

ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

When it comes to diversity, we not only accept it - we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.

PROFILE

Gowling WLG is seeking a full-time Legal Administrative Assistant for our Patents group in our Intellectual Property department. With unmatched expertise in patents, trademarks, brands and designs, copyright, advertising and Intellectual Property litigation, our firm has been winning cases for clients around the world for over 125 years. Our Intellectual Property Group offers exceptional representation in a dynamic and competitive market.

Our Legal Administrative Assistant will work in a team environment providing support to our professionals. The successful candidate will bring excellent attention to detail, strong organizational skills, and a passion for Intellectual Property.

RESPONSIBILITIES

• Prepare legal documents, letters, memos and other documents as required according to general precedents and instructions from our legal professional, patent agents, and patent coordinators;
• Organize and expedite the flow of work through the professional’s practice, initiating any follow-up action as appropriate;
• Work proactively in the day-to-day support of the professional’s practice including management of diary systems and databases to ensure important deadlines are met;
• Use initiative and good judgement to relieve the professional of administrative detail including but not limited to accounting, opening and closing of files, and billing;
• Coordinate flow of documents between legal professionals, various internal and external individuals and clients at all levels;
• Other duties as assigned.

QUALIFICATIONS

• Previous experience in Intellectual Property is required;
• Canadian and Foreign Patent experience;
• Legal Administrative Assistant Diploma from a recognized post-secondary institution;
• Previous experience within an IP department and familiarity with Canadian docketing practices is preferred, but not a requirement;
• Produce a high quality and quantity of work products, occasionally under tight timelines;
• Ability to handle a heavy and varied workload;
• Strong computer skills including proficiency with Microsoft Office Suite;
• Excellent verbal and written communication skills;
• Strong problem solving skills, including the ability to set priorities while dealing with conflicting and emerging priorities;
• Excellent interpersonal skills with the ability to work effectively with other staff and professionals.

Gowling WLG employees benefit from a hybrid work environment.

The starting range for this role is $52,000 to $63,700. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.