Toronto Office Facilities Coordinator - Operations & Projects

JLL; Toronto; On-site; CAD 65,000 - 90,000; Full time

Job summary

JLL is seeking an Assistant Facilities Manager for the Toronto office to oversee daily facilities operations and support select projects across local offices. You will coordinate maintenance, vendor relations, and workplace services while ensuring a safe, clean, and welcoming environment.

The ideal candidate has 3–5 years in facilities coordination, strong organization, and excellent customer service. This onsite role offers opportunities to contribute to corporate workplace initiatives and

Qualifications

• Bachelor’s degree or diploma in Facilities Management, Business Administration, or related field preferred.
• 3–5 years of facilities coordination or facilities management experience.
• Experience supporting corporate office environments preferred.
• Familiarity with building operations and vendor coordination.
• Proficiency with Microsoft Office applications and facilities management systems.
• Knowledge of workplace health and safety practices in Ontario.

Responsibilities

• Support daily facilities operations for the assigned Toronto office location.
• Coordinate maintenance requests and follow through to resolution.
• Assist in managing preventive and corrective maintenance programs.
• Monitor workplace conditions to ensure cleanliness, safety, and operational efficiency.
• Support office moves, furniture reconfigurations, and workplace projects.
• Coordinate with vendors and service providers including janitorial, maintenance, and security teams.
• Monitor vendor performance and elevate issues when necessary.
• Assist with service scheduling, work orders, and invoice processing.
• Serve as a point of contact for employees regarding facilities-related requests and concerns.
• Support workplace initiatives and employee experience programs.
• Help maintain a professional and welcoming office environment.
• Assist with health and safety inspections and compliance activities.
• Support emergency preparedness procedures and building safety programs.
• Maintain accurate facilities documentation and records.
• Assist with budget tracking, purchase orders, and invoice reconciliation.
• Maintain facilities reports, maintenance logs, and operational documentation.
• Support reporting on key operational metrics and service levels.
• Provide operational support and project assistance for other local office locations as assigned.
• Participate in facilities improvement initiatives and special projects across the local portfolio.

Skills

Organizational skills

Customer service

Attention to detail

Independent & collaborative work

Problem solving

Time management

Education

Bachelor’s degree or diploma in Facilities Management or related field

Tools

Microsoft Office

Facilities management systems

Job description

JLL is seeking an Assistant Facilities Manager for the Toronto office to oversee daily facilities operations and support select projects across local offices. You will coordinate maintenance, vendor relations, and workplace services while ensuring a safe, clean, and welcoming environment.

The ideal candidate has 3–5 years in facilities coordination, strong organization, and excellent customer service. This onsite role offers opportunities to contribute to corporate workplace initiatives and