Toronto Office Experience & Operations Lead

Socket.dev; Toronto; Hybrid; CAD 65,000 - 85,000; Full time

Benefits offered by this job

Equity

Health benefits from day one

20 vacation days + 5 flex days

Job summary

Senpilot in Toronto is seeking a Toronto-based Office & Events Coordinator to own office operations, events, executive support, and social presence. This role supports conferences, calendar management, onboarding and offboarding, vendor relations, and culture activities.

The ideal candidate has 2+ years in workplace experience or hybrid operations, strong organizational skills, and experience with vendor management and expense reconciliation.

Qualifications

• 2+ years of experience in workplace experience, executive support, or a similar hybrid operations role.
• Strong organizational skills with the ability to juggle events, logistics, and executive support simultaneously.
• Comfortable owning vendor relationships (swag, catering, tech shipping, facilities).
• Experience planning company events or conferences.
• Basic familiarity with expense management/reconciliation processes.

Responsibilities

• Lead events and conference planning and logistics, including travel, hotels, booth organization, equipment logistics and tickets.
• Act as Office Manager for our Toronto office, coordinating all vendors, access, office organization and snacks
• Help the CEO with Executive Assistant responsibilities, managing and prioritizing meetings and calendar items
• Coordinate meetings across onboarding sessions, sales calls, and external calls, supporting scheduling, room booking, and preparation.
• Plan and execute internal culture events and recognition programs: team lunches, offsite events, wellness initiatives and milestones
• Support new-hire onboarding and manage offboarding logistics: badge/access activation and deactivation, equipment shipping and return
• Manage company swag, including vendor relationships, ordering, and inventory
• Complete monthly expense reconciliation for all company expenses, in coordination with accounting
• Manage our social media presence, posting and commenting on behalf of the company

Skills

Workplace experience

Executive support

Event planning

Vendor management

Organization

Job description

Senpilot in Toronto is seeking a Toronto-based Office & Events Coordinator to own office operations, events, executive support, and social presence. This role supports conferences, calendar management, onboarding and offboarding, vendor relations, and culture activities.

The ideal candidate has 2+ years in workplace experience or hybrid operations, strong organizational skills, and experience with vendor management and expense reconciliation.