Temporary Secretary (C) Chalmers Street

Waterloo Region District School Board; Waterloo; On-site; CAD 30,000 - 60,000; Part time

Job summary

A regional educational institution in Waterloo seeks a Temporary Secretary to assist in daily school operations. This position requires excellent organizational and interpersonal skills, proficiency with Microsoft Office, and a Secondary School Graduation Diploma. The role involves working collaboratively with the school’s administrative team, maintaining student information, and supporting both students and staff. This part-time position works 14 hours a week during the school year, from August 2025 to June 2026.

Qualifications

• Ability to work collaboratively within the school’s administrative team.
• Experience in a Windows environment using Microsoft Office.
• Knowledge of school budgeting; experience with web-based report cards is an asset.

Responsibilities

• Support the school's vision and maintain positive interactions.
• Handle telephone and reception duties.
• Assist students and staff as required.

Skills

Collaboration

Organizational skills

Time management

Interpersonal skills

Education

Secondary School Graduation Diploma

Tools

Microsoft Office

K212

G-Suite

Aspen Student Information System

Job description

Temporary Secretary (C) - Chalmers Street PS Educational Services

Applicants will be considered in the following order:

1. Qualified permanent ESS/OSSTF Bargaining Unit employees.
2. Qualified probationary, temporary, and Temporary Hourly Rated (THR) ESS/OSSTF employees.
3. Qualified external applicants (including employees from other Bargaining Units).

Reporting to the Principal, through the Head Secretary, the successful candidate will support the activities of the administrative staff in the day-to-day operation of the school. This Temporary Educational Support Staff position Level C involves working 14 hours per week, 10 months per year, from August 25, 2025, to June 30, 2026. Hours of work are to be determined.

Responsibilities

• Support the school's vision, philosophy, and procedures.
• Maintain positive and professional interactions with students, staff, and parents.
• Handle telephone and reception duties.
• Maintain and update the Aspen student information system.
• Assist students and staff as required.
• Perform additional duties such as attendance, budgeting, newsletter, report cards, ordering supplies, video/kit requests, and mail distribution.

Qualifications

• Ability to work collaboratively within the school’s administrative team.
• Secondary School Graduation Diploma required.
• Experience with Microsoft Office (Word, Excel, PowerPoint) in a Windows environment.
• Experience with K212 and G-Suite.
• Experience with Aspen Student Information System and maintaining data integrity.
• Knowledge of Google Docs and School-Day is an asset.
• Excellent interpersonal, organizational, and time management skills.
• Ability to work independently and communicate effectively in writing and orally.
• Knowledge of school budgeting; experience with web-based report cards is an asset.

Applicant Self-Identification

The information collected is used to monitor WRDSB's progress toward equity goals and is governed by applicable privacy laws. Applicants may choose not to answer self-identification questions without affecting their application. For questions or concerns, contact the WRDSB Human Resources.

The Waterloo Region District School Board is committed to equity in employment and encourages applications from diverse groups, including Indigenous peoples, racial and ethnic minorities, persons with disabilities, and marginalized gender identities and orientations. Accommodations are available upon request. Only candidates selected for an interview will be contacted. No phone calls, please.