Temporary Secretary (C)

Waterloo Region District School Board; Southwestern Ontario; On-site; CAD 34,000 - 41,000; Full time

Job summary

The Waterloo Region District School Board is seeking a Temporary Secretary (C) to support the main office at Educational Services. The role involves reception, attendance duties, data entry, and general administrative tasks, reporting to the Principal through the Assistant Office Supervisor.

It is a 35-hour week, 10 months per year, with shifts 7:30-3:00 or 8:00-3:30, and a hourly salary of 24.63 to 29.62 CAD. The position is intended to start as soon as possible and run until July 6, 2027.

Qualifications

• Secondary School Graduation Diploma or equivalent is required.

Responsibilities

• Respond to telephone calls and perform reception duties.
• Assist with the daily routine of the main office including computer data entry (attendance) and report generation.
• Assist with attendance records for all students.
• Assist with the automated phone system and monitoring of voicemail.
• Reception and management of funds.
• Booking of buses for off-campus curricular and extra-curricular activities.
• Completion of suspension and expulsion letters.
• Student transportation geo queries (STSWR).
• Respond to concerns of staff, students, parents and the public.
• Interact positively with students, staff and community using all modes of communication.
• Support the vision, philosophy and procedures of the school.
• Other duties as assigned.

Skills

Microsoft Office

Data entry

Attendance records

Customer service

Interpersonal skills

Reception duties

Time management

Written communication

Education

Secondary School Graduation Diploma or equivalent

Tools

Aspen SIS

Web Attendance

G-Suite

Job description

TEMPORARY SECRETARY (C)

U- Turn (W)

Educational Services

Applicants will be considered in the following order:

1. Qualified permanent ESS/OSSTF Bargaining Unit employees.
2. Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees.
3. Qualified external applicants (includes employees from other Bargaining Units)

Reporting to the Principal, through the Assistant Office Supervisor, the successful candidate will be responsible for supporting the activities of the main office (including but not limited to reception and attendance duties).

The successful applicant for this Temporary Educational Support Staff position Level C, will be working 35 hours per week, 10 months per year, effective as soon as possible to July 6, 2027.

Salary: $24.63- $29.62/hour

Hours of Work: 7:30 am - 3:00 pm OR 8:00 am - 3:30 pm

Responsibilities:

• Respond to telephone calls and perform reception duties;
• Assist with the daily routine of the main office including computer data entry (i.e. attendance) and report generating;
• Assist with the maintenance of attendance records for all students;
• Assist with the automated phone system and monitoring of voicemail;
• Reception and management of funds;
• Booking of buses for off-campus curricular and extra-curricular activities;
• Completion of suspension and expulsion letters;
• Student transportation geo queries (STSWR);
• Respond to the concerns of staff, student, parents and the public;
• Interact positively with students, staff and community using all modes of communication;
• Support the vision, philosophy and procedures of the school; and
• Other duties as assigned.

Qualifications:

• Ability to work collaboratively as member of the administrative team of the school;
• A Secondary School Graduation Diploma or equivalent education is required;
• Experience using Microsoft Office products including Word and Excel in a Windows environment is required;
• Experience in both using the Aspen Student Information System and applying this knowledge to record keeping and maintaining data integrity is required;
• Experience and knowledge of Web Attendance is required;
• Knowledge and experience of G-Suite is required;
• Excellent interpersonal skills with students, teachers and the public;
• Excellent organizational and time management skills;
• Ability to complete assigned duties with minimal supervision;
• Ability to communicate effectively in both oral and written form;
• Ability to work collaboratively as a member of the administrative team of the school; and
• Previous work experience in a secondary school office would be an asset.

Applicant Self-Identification Questions

The information collected in Apply to Education is used to monitor WRDSB’s progress toward our equity goals including our commitment to diversity in WRDSB recruitment and hiring practices.

We are committed to the security and confidentiality of information under our control, and to the protection of privacy with respect to personal and confidential information that is collected, used, disclosed and retained in the system (Policy 1014_- Privacy Protection and Access to Information). Information is collected pursuant to Ontario’s Education Equity Action Plan (Ministry of Education), PPM 165 and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). Access to this information is restricted to specific individuals in Human Resources. Access, use and disclosure of the data is governed by MFIPPA and ethical research practices. Applicant Self-Identification data will be attached to your Apply to Education applicant profile as long as you are employed with the WRDSB.

If you prefer not to answer any of the Self Identification questions, you can select "prefer not to answer". This in no way affects your application or the applicant selection process. If you have questions or concerns about this please contact [e-mail].

The Waterloo Region District School Board is committed to equity in employment. We are committed to fair and equitable hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve, who will foster the success and well-being of our students and who demonstrate a commitment to equity and inclusion in the classroom.

We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:

• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
• persons with visible and/or invisible (physical and/or mental) disabilities; and
• persons of marginalized sexual orientations, gender identities, and gender expressions.

We will make any appropriate accommodation based on any of the human rights protected grounds, to support candidate participation in the hiring process.

Upon request, we will provide reasonable accommodations in the hiring process to support applicants with disabilities.

While we appreciate all applications, only those selected for an interview will be contacted. No phone calls please.