Secretary (C)

Waterloo Region District School Board; Kitchener; On-site; CAD 34,000 - 41,000; Part time

Job summary

Waterloo Region District School Board is seeking a Secretary (C) to support the Principal and Head Secretary in the day-to-day operation of Bridgeport Public School. The role is 8 hours per week, 10 months per year, with a salary in the hourly range.

The successful candidate will handle reception, data entry in the Aspen SIS, and support administrative tasks across budgeting, communications and scheduling. Proficiency in MS Office, G-Suite and School-Day is expected.

Qualifications

• Secondary School Graduation Diploma or equivalent is required.
• Experience with Microsoft Office and G-Suite is required.
• Experience with Aspen Student Information System and School-Day is an asset.
• Strong interpersonal, organizational and time management skills.

Responsibilities

• Support the activities of the administrative staff in day-to-day school operations.
• Handle telephone and reception duties; interact with students, staff and parents.
• Maintain Aspen SIS and assist with data integrity and record keeping.
• Assist with budget, newsletters, report cards and ordering of supplies.

Skills

Teamwork

Organization

Time management

Communication

Education

Secondary School Graduation Diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

G-Suite

Aspen SIS

School-Day

Google Docs

Job description

SECRETARY (C)

Bridgeport P.S.

Educational Services

Applicants will be considered in the following order:

• Qualified permanent ESS/OSSTF Bargaining Unit employees.
• Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees.
• Qualified external applicants (includes employees from other Bargaining Units)

Reporting to the Principal, through the Head Secretary, the successful candidate will be responsible for supporting the activities of the administrative staff in the day-to-day operation of the school.

The successful applicant for this Educational Support Staff position Level C, will work 8 hours per week, 10 months per year, effective as soon as possible.

Hours of Work: TBD

Salary: $24.63- $29.62/hour

Responsibilities

• Support the vision, philosophy and procedures of the school;
• Maintain good public relations by interacting positively and professionally with students, staff and parents in a successful and confident manner;
• Telephone and reception duties;
• Maintain and update the Aspen student information system;
• Provide assistance to students and staff as required; and
• Perform other duties as required (Such as, but not limited to: Attendance, budget, newsletter, report cards, ordering of supplies, video/kit requests, mail distribution).

Qualifications

• Ability to work collaboratively as a member of the administrative team of the school;
• A Secondary School Graduation Diploma or equivalent education is required;
• Experience in using Microsoft Office products including Word, Excel, and Powerpoint in a Windows computer environment is required;
• Experience with G-Suite is required;
• Experience with K212 would be an asset;
• Experience using the Aspen Student Information System and applying this knowledge to record keeping and maintaining data integrity is required;
• Experience and knowledge of Google Docs and School-Day would be an asset;
• Excellent interpersonal skills with students, teachers and the public;
• Excellent organizational and time management skills;
• Ability to complete assigned duties with minimal supervision;
• Ability to communicate effectively in both oral and written form;
• Knowledge and ability to assist managing School Budget; and
• Experience with new report cards on the web would be an asset.

Applicant Self-IdentificationQuestions

The information collectedin Apply to Educationis used to monitor WRDSBs progress toward our equity goals including our commitment to diversity in WRDSB recruitment and hiring practices.

We are committed to the security and confidentiality of information under our control, and to the protection of privacy with respect to personal and confidential information that is collected, used, disclosed and retained in the system (Policy 1014_- Privacy Protection and Access to Information). Informationis collected pursuant to Ontarios Education Equity Action Plan (Ministry of Education), PPM 165 and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). Access to thisinformationis restricted to specific individuals in Human Resources. Access, use and disclosure of the data is governed by MFIPPA and ethical research practices. Applicant Self-Identification data will be attached to your Apply to Education applicant profile as long as you are employed with the WRDSB.

If you prefer not to answer any of the Self Identification questions, you can select prefer not to answer. This in no way affects your application or the applicant selection process. If you have questions or concerns about this please contact [e-mail].

The Waterloo Region District School Board is committed to equity in employment. We are committed to fair and equitable hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve, who will foster the success and well-being of our students and who demonstrate a commitment to equity and inclusion in the classroom.

We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:

• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
• persons with visible and/or invisible (physical and/or mental) disabilities; and
• persons of marginalized sexual orientations, gender identities, and gender expressions.

We will make any appropriate accommodation based on any of the human rights protected grounds, to support candidate participation in the hiring process.

Upon request, we will provide reasonable accommodations in the hiring process to support applicants with disabilities.

While we appreciate all applications, only those selected for an interview will be contacted.