Temporary Part Time Coordinator Board Affairs

Middlesex Hospital Alliance; Strathroy; On-site; CAD 30,000 - 60,000; Part time

Job summary

Middlesex Hospital Alliance is seeking a temporary part-time Coordinator for Board Affairs, responsible for providing administrative support to the Board of Directors. The role requires strong communication and organizational skills, with a focus on collaboration in a mission-driven environment. Ideal candidates will have prior administrative experience, preferably within a healthcare or board setting.

Qualifications

• Minimum 3-5 years administrative or executive assistant experience.
• Previous Board experience an asset.
• Knowledge of Nathan’s Company Meetings Including Rules of Order.

Responsibilities

• Provide administrative support to MHA Board Chair.
• Compose and prepare minutes of the Board and Board committees.
• Communicate and collaborate regularly with President & CEO and Board Chair.

Skills

Communication

Organizational skills

Collaboration

Attention to detail

Education

Undergraduate Degree or Community College Diploma

Tools

Microsoft Office Suite

Job description

Temporary Part-Time Position (up to 15 hours per week)

Location : Hybrid : Work From Home and Multi-Site -Strathroy Middlesex General Hospital, Four Counties Health Services and Off-site Locations

Position Overview :

Middlesex Hospital Alliance (MHA) is seeking a temporary part-time Coordinator Board Affairs reporting directly to the President & CEO. The Coordinator serves as administrative assistant and liaison to the Board of Directors. The Coordinator will work collaboratively and extensively with the President & CEO, Board Chair, Board Executive and Chairs of Board Committees.

The Coordinator must enjoy working within a small, cohesive, open and transparent environment that is mission, vision and values driven, and team and community oriented. The ideal individual will have the ability to collaborate in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a balance among multiple priorities. The role must be able to work under pressure at times to handle a wide variety of activities and deadlines, and manage confidential matters with discretion.

Job Duties and Responsibilities :

• Provide administrative support to MHA Board Chair e.g. scheduling appointments, etc.
• Communicate and collaborate regularly with President & CEO, Board Chair, Chief of Staff and Board Executive regarding Board Affairs
• Discuss with the President & CEO and Board Chair matters requiring attention, with associated deadlines and preparing relevant documentation.
• Communicate and liaise effectively with various internal and external stakeholders regarding Board Affairs i.e. legal, Foundations, Auxiliary etc.
• Compose, prepare, validate and distribute agendas and related documentation with President & CEO, Board Chair, Senior Leadership, Board of Directors and Board Committee Chairs
• Schedules, arranges catering and books meeting rooms (internally and externally) for Board meetings, Board committees, Advancements, etc
• Attend all meetings of the Board of Directors and Committees of the Board
• Compose and prepare minutes of the Board, and Board committees. Review and finalize minutes with President and CEO, Board Chair and Committee Chairs.
• Prepare draft Briefing Notes, presentations and other documents
• Assist with development, revision and maintenance of board policies
• Supports Board members : assists with coordination of orientation and education of Board members, maintain board members Educational Log, expense claims etc.
• Keep an updated record of MHA Directors with the Ontario Business Registry and communicate changes in Directors roles for Foundations, Annual Members Meeting etc.
• Project and maintain professional and friendly manner during all interactions with internal and external stakeholders.

Required Education, Skills and Qualifications :

• Undergraduate Degree or Community College Diploma
• Minimum 3-5 years administrative or executive assistant experience
• Previous Board experience an asset
• Hospital experience an asset
• Additional education in governance, an asset
• Knowledge of Nathan’s Company Meetings Including Rules of Order
• Superior oral and written communication skills
• Excellent organizational skills, and prioritize multiple tasks to meet deadlines
• Ability to establish and maintain collaborative working relationships
• Ability to work independently, and with a team
• Receptive to feedback
• Committed to service excellence
• Ambassador for the MHA and has values that align with the MHA
• Must have a driver’s license and access to a vehicle
• Demonstrated excellent attendance record
• Advanced skill in Microsoft Office Suite Programs (Word, Excel, PowerPoint)
• Must provide vaccination records or proof of immunity against measles, mumps rubella and varicella (chicken pox)
• Must provide documentation of the Tuberculosis skin testing within the previous 12 monthsand documented proof of 2 Covid 19 vaccinations
• The MHA is a FRAGRANCE REDUCED environment

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Coordinator Temporary • Strathroy, CA

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