Temporary Head Secretary (E)

Waterloo Region District School Board; Kitchener; On-site; CAD 40,000 - 60,000; Full time

Job summary

The Waterloo Region District School Board is seeking a Temporary Head Secretary for the 2025-2026 academic year. This role involves maintaining office procedures, managing communications, and supporting the administrative staff to enhance the school's operations. Ideal candidates will demonstrate strong interpersonal skills and proficiency with school administrative tools.

Qualifications

• Experience with Aspen Student Information System and report card processes.
• Proficient in Microsoft Office and Google Suite.
• Ability to work collaboratively and independently with attention to detail.

Responsibilities

• Maintain communication and public relations within the school.
• Monitor budgets and prepare monthly reports.
• Support the school's vision and procedures through effective liaison.

Skills

Organizational skills

Time management

Interpersonal skills

Communication

Education

Secondary School Graduation Diploma

Tools

Aspen Student Information System

Microsoft Office

School-Day

Google Docs

G-Suite

Job description

TEMPORARY HEAD SECRETARY (E)

Trillium Educational Services

Applicants will be considered in the following order:

1. Qualified permanent ESS/OSSTF Bargaining Unit employees.
2. Qualified probationary, temporary, and Temporary Hourly Rated (THR) ESS/OSSTF employees.
3. Qualified external applicants (includes employees from other Bargaining Units).

Reporting to the Principal, this position supports the activities of the administrative staff related to the day-to-day operation of the school. The successful applicant for this Level E Educational Support Staff position will work 35 hours per week, 10 months per year, from August 18, 2025, to June 30, 2026.

Responsibilities

• Maintain good public relations.
• Establish and implement efficient office procedures.
• Receive and initiate communication at the school.
• Liaise with staff at other schools and the Education Centre.
• Monitor school budgets and accounts, compile staffing and enrollment statistics, and prepare monthly enrollment reports.
• Create P.O. requisitions and track orders in K212.
• Prepare, check, and submit school data.
• Maintain and update the Aspen Student Information System.
• Support the school's vision, philosophy, and procedures.
• Interact effectively with students, staff, and parents in a positive and confident manner.
• Complete any other duties assigned by the principal.

Qualifications

• Secondary School Graduation Diploma is required.
• Experience using the Aspen Student Information System, especially within elementary achievement (report card process) and Incident Tracker (student suspensions).
• Proven strong organizational and time management skills.
• Experience and knowledge of School-Day, Google Docs, and G-Suite are required.
• Experience and knowledge of K212 and ONSIS are assets.
• Excellent computer and word processing skills, including proficiency in Microsoft Office products.
• Excellent interpersonal skills with students, co-workers, teachers, and the public.
• Ability to work collaboratively as part of the school’s administrative team.
• Ability to work independently with minimal supervision.
• Effective oral and written communication skills.
• Ability to exercise confidentiality and discretion.
• Keen attention to detail and multitasking ability.
• Elementary Head Secretary school experience is an asset.

Applicant Self-Identification and Equity Statement

The Waterloo Region District School Board is committed to equity in employment and encourages applications from diverse groups, including Indigenous peoples, racial and religious minorities, persons with disabilities, and marginalized sexual orientations and gender identities. We provide accommodations for applicants with disabilities during the hiring process upon request. Only those selected for an interview will be contacted. No phone calls, please.