Temporary Full-Time Secondary Computer Operator - EXT OCT-2024-12-18-36 - FFSS

St. Clement's School; Fenelon Falls; On-site; Full time

Job summary

An established educational institution seeks a dedicated and detail-oriented Secondary Computer Operator to manage student databases and support administrative functions. This temporary full-time role offers the opportunity to work in a collaborative environment, ensuring accurate data management and reporting for the school. Ideal candidates will possess strong computer skills, particularly in database systems like PowerSchool, and demonstrate excellent communication abilities. Join a team committed to fostering an inclusive educational atmosphere and make a meaningful impact in the lives of students and staff alike.

Qualifications

• Experience with database systems, particularly PowerSchool, is essential.
• Strong communication and organizational skills are required.

Responsibilities

• Maintain student databases and input accurate data.
• Assist with school functions and deal with student inquiries.

Skills

Database Management

Data Entry

Communication Skills

Organizational Skills

Team Collaboration

Problem-Solving

Education

Secondary School Graduation Diploma

Training in Computer Operations

Tools

PowerSchool

Microsoft Word

Microsoft Excel

Job description

The Trillium Lakelands District School Board invites applications for a

TEMPORARY FULL-TIME SECONDARY COMPUTER OPERATOR

For

Fenelon Falls Secondary School

This temporary full-time (10 month) position is effective immediately, for an indefinite period of time, not longer than July 4, 2025. Reporting to the Principal, the Computer Operator is responsible for all aspects of the student database as well as Board / Ministry reports. This position works in cooperation with other secretaries to share in a variety of responsibilities, including providing support to Administration & the Head Secretary.

Duties of the Position include:

• Maintain accurate student database (PowerSchool) and OEN database maintenance.
• Enter regular, accurate data input updates, with necessary paper documentation for all student activity; course changes, options, special case information, transcripts, student and teacher timetables, etc.
• Maintain attendance registers, input data and produce monthly enrolment reports for the Ministry and Board, as well as produce, receive and update the annual data enrolment reports for the Ministry.
• Responsible for mark entry at all reporting times as well as resulting utilities and procedures for course statistics, student report cards, Ministry reporting, OUAC and OCAS reporting.
• Assist with master timetable building and ensure accuracy of master timetable on an ongoing basis.
• Run special queries and print reports/forms as directed and/or requested by Administration.
• Assist with school functions, i.e. commencement, exams, etc.
• Deal with students regarding inquiries, absences, late arrivals, detentions and appointments.
• Other related secretarial duties as assigned.

Qualifications Required:

• Secondary School Graduation Diploma plus additional training courses in computer operations and software programs.
• Related secretarial and database systems experience of over 1 year, up to including 3 years.
• Demonstrated thorough computer knowledge and proven practical experience on multi-screen, windows-based student database systems (PowerSchool) and a network system is essential.
• A good working knowledge of and experience using Word and Excel.
• An excellent working knowledge and experience in exporting data.
• Personal qualities of maturity, tact and discretion.
• Self-motivated and ability to work with minimum supervision.
• Demonstrated ability to function effectively as a team member in a collaborative environment.
• Demonstrated ability to communicate courteously and work effectively with staff members, parents, students, general public and peers both in person and on the phone absolutely essential.
• Demonstrated organizational ability.
• Ability to work under and meet stringent deadlines.
• Previous Secondary school secretary experience would be an asset.

Hours of Work: 35 hours/week – Monday to Friday

Hourly Wage: $25.79

Point Band: 8 (Unionized Position)

Applications outlining experience and qualifications should be forwarded by Sunday January 26, 2025 by 4:00pm to the Human Resources Services Officer for Support Staff.

Your application package must be submitted in either .pdf or .docx format. We would like to thank all respondents, however only those selected for an interview will be contacted.

Trillium Lakelands District School Board is committed to equitable hiring practices and upholding the values of equity, diversity and inclusion. To assist the Board in reflecting the communities we serve, we encourage and welcome applications from candidates with diverse backgrounds, and/or lived experiences who may be a member of a marginalized group.

Trillium Lakelands District School Board complies with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for a disability during any stage of the recruitment/hiring process, please contact the Human Resources Services Staffing Officer for the applicable employee group.

If you require this information in an accessible format, please contact Communications Services at [e-mail].