Temporary Billing Coordinator

Intelex Technologies Inc; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading software solutions company in Toronto is seeking a Billing Coordinator responsible for managing financial aspects of client billing, ensuring accuracy, and acting as a liaison between various teams. The ideal candidate will have 3-5 years of experience in billing roles, proficiency in Microsoft Office, and a degree in Accounting or Business Administration. This role offers the opportunity to contribute to a diverse culture focused on learning and growth.

Qualifications

• 3-5 years of experience in billing and accounts receivable roles.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook).
• Logical thinking under pressure and innovative solutions.

Responsibilities

• Generate, finalize, and distribute invoices to clients.
• Maintain billing accuracy and process orders.
• Prepare billing reconciliations to support internal departments.

Skills

Attention to detail

Interpersonal skills

Analytical skills

Problem-solving skills

Education

Degree or diploma in Accounting, Business Administration, or a related field

Tools

Microsoft Office

Billing systems and software

Job description

Position Overview

The Billing Coordinator is responsible for managing all financial aspects related to client billing, including invoice generation, order processing, and ensuring accuracy. They act as a liaison between various teams such as collections, revenue operations, sales, and customer success, handling billing inquiries and resolving issues. Key responsibilities include maintaining billing accuracy, processing orders, troubleshooting billing discrepancies, and ensuring revenue recognition criteria are met.

Responsibilities and Deliverables

• Generating, finalizing, and distributing invoices to clients based on their agreements and company procedures.
• Accurate setup and creation of billing contracts for revenue streams based on review of applicable documents, orders & MSAs.
• Create invoices for daily billings and monthly renewals.
• Handle and process orders, ensuring accuracy and compliance with billing processes.
• Set up projects and billing requirements as outlined in the Statement of Work (SOW).
• Manage monthly T&M project billings and remind project managers of billing milestones not yet billed.
• Prepare billing reconciliations to support internal departments in resolving customer inquiries.
• Prepare quotes required by customers to initiate POs and payments.
• Upload invoices to customer portals and maintain up-to-date portal information.
• Maintain and verify customer contact information, invoicing instructions, and other pertinent billing information on customer accounts.
• Coordinate the setup of vendor forms, payment methods, and portals with customers to ensure accurate and timely payments.
• Research and resolve internal inquiries concerning account status.
• Identify and implement improvements to billing processes and procedures.
• Perform other administrative duties as assigned.

Organizational Alignment

Reports to the Manager, Accounts Receivable & Billings.

Qualifications

Skills & Work Traits Required:

• High attention to detail with a high level of accuracy.
• Excellent reading and comprehension skills.
• Excellent interpersonal, organizational, analytical, and problem-solving skills.
• Ability to handle problems in a fast-paced environment.
• Logical thinking, under pressure, and seeking innovative solutions.
• Knowledge of Generally Accepted Accounting Principles.
• Ability to maintain confidentiality and exercise discretion.

Required:

• Minimum 3-5 years of experience in billing and accounts receivable roles.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience with billing systems and software.
• Degree or diploma in Accounting, Business Administration, or a related field.

Preferred:

• Experience with Salesforce is an asset.
• Experience in software or subscription businesses is preferred.

Company Overview

Fortive Corporation is a global industrial technology company committed to making the world stronger, safer, and smarter through innovative technology and solutions. We foster a diverse, inclusive culture and emphasize learning and growth, using the Fortive Business System to accelerate our impact.

About Intelex

Since 1992, Intelex Technologies has been a leader in software solutions for Environment, Health, Safety, and Quality (EHSQ) management, providing flexible, scalable, web-based software that integrates with ERP systems like SAP and PeopleSoft. We are committed to diversity and equal opportunity employment.

Individuals requiring accommodations during the application process are encouraged to contact [e-mail].