Temporary Administrative Assistant - Labour Relations (Victoria)

BC Nurses' Union; Victoria; On-site; CAD 70,000; Full time

Job summary

The BC Nurses' Union seeks an Administrative Assistant – Labour Relations for a temporary full-time position. Responsibilities include providing administrative support, managing member inquiries, and maintaining records. Ideal candidates will have a diploma in Business Administration and proficient MS Office skills, contributing to a diverse and inclusive workplace.

Benefits

Career development opportunities

Competitive compensation and benefits package

Qualifications

• Three years of experience in an office environment or equivalent combination of education, training, and experience is required.
• Current knowledge of standard office methods and ability to use MS Office effectively.

Responsibilities

• Provides administrative support to Labour Relations, including drafting correspondence and maintaining filing systems.
• Handles inquiries from members and organizes meetings and travel arrangements.

Skills

MS Office

Time Management

Problem Solving

Interpersonal Savvy

Organizational Skills

Communication

Education

Diploma or certificate in Business Administration

Job description

The BC Nurses’ Union (BCNU) is a strong, dynamic voice for nurses and nursing in British Columbia, representing more than 50,000 members. BCNU provides collective agreement negotiation and support to its members, as well as professional and advocacy services in the field of research, clinical practice, leadership and education. As the voice of the nursing profession in the province, we advocate for nurses and patients to ensure safe, quality, public health care for all.

Job Title: Administrative Assistant – Labour Relations

Temporary Full-Time (6 months)

Posting #: MOVEUP-011-25

Bargaining Unit: MoveUP

Category: 4 ($37.95/hour or $69,069 annually)

Position Overview

Responsible for providing administrative support for Labour Relations, Classifications, and other Officers, as required, as well as for standing/ad hoc committees. This position is under general supervision and operates with independence. The incumbent receives new assignments in the form of verbal, written or email guidelines from a number of officers and other union staff, and is required to exercise initiative in the organization of their related duties.

Key Responsibilities

Provides administrative support to staff or committees as assigned.

• Drafts and prepares correspondence for signature. This may be routine, specialized, or confidential in nature.
• Proofreads and edits newly negotiated or renewed collective agreements.
• Sets up and distributes copies of meeting notices, agendas, and correspondence.
• Creates, develops, reviews, and provides grievance arbitration or advocacy reports.
• May perform research for cases in databases and on the internet.
• Works within the computerized network system. Uses technology for various applications, such as database management and word processing.
  
  

Handles inquiries and requests from members and staff.

• Makes and receives enquiries, takes and relays messages and information to a wide variety of contacts.
• Receives new assignments in the form of verbal, written, or email guidelines from officers and other union staff.
• Establishes own priorities within the framework of assignments received and resolves work assignment conflicts with team Coordinator. Deals with time sensitive issues effectively.
  
  

Sets up and maintains filing systems.

• Sets up and maintains filing systems; maintains up to date records of union functions, staff assignments, meetings, and grievance logs.
  
  

Coordinates scheduling, meetings, and travel.

• Arranges meetings, facility appointments, travel, and accommodation.
  
  

Qualifications

Performs other related duties as assigned.

The Successful Applicant Must Have

• A diploma or certificate in Business Administration or Applied Business Technology and three years of experience in an office environment or an equivalent combination of education, training, and experience.
• Current knowledge of standard office methods and procedures. Demonstrated ability to effectively utilize MS Office.
• Ability to manage correspondence and research information.
• Ability to create and document processes.
• Ability to format, filter, and index information.
• Ability to communicate effectively both verbally and in writing.
• Ability to organize work.
• Ability to problem solve.
• Ability to deal with others effectively.
• Ability to simultaneously listen and record minutes.
• Ability to type a minimum of 65 wpm.
  
  

Required Competencies

• Functional/Technical Skills
• Teamwork
• Member Focus
• Interpersonal Savvy
• Peer Relationships
• Priority Setting
• Time Management
• Action Oriented
• Dealing with Ambiguity
• Composure
• Compassion
• Perseverance
• Approachability
• Decision Quality
• Intellectual Horsepower
• Learning on the Fly
• Patience
• Technical Learning
• Creativity
• Ethics and Values
• Listening
• Planning
• Problem Solving
  
  

Why BCNU?

BCNU values, respects and protects diversity. We take pride in representing a diverse membership and staff. We offer an inclusive and supportive workplace with opportunities for career development and professional advancement as well as a competitive compensation and benefits package.

If you are seeking an opportunity to join a passionate and committed team, we’d like to hear from you!