Temporary Administrative Assistant II - Human Resources Department - Education Centre

Rocky View Schools; Airdrie; Hybrid; CAD 42,000 - 56,000; Full time

Benefits offered by this job

6% Vacation Pay

Hybrid work model

Supplemental benefits package at own c

Job summary

Rocky View Schools in Airdrie, Alberta, seeks an Administrative Assistant II for a temporary full-time role (35 hours/week) starting immediately through Jan 8, 2027, with potential extension. Located at the Education Centre in Airdrie, you’ll support the HR team with a variety of clerical duties and projects, requiring strong organization and customer service.

The role demands excellent communication, time management, and a solid tech background, with experience in HRMS and Office applications

Qualifications

• Certificate or diploma in office management or related field.
• Two or more years’ experience in an administrative assistant role in an office environment.
• Previous experience with customer service in a fast-paced environment.
• Previous experience in an educational setting is considered an asset.

Responsibilities

• Updating staff profiles in HRMS system
• Assisting in completion of meeting minutes for HR Department
• Meet regularly with RVS employees to receive employment documentation
• Create employee contracts and complete data entry in the HRMS System
• Assist the Talent Team with administrative tasks (i.e. setting up interviews, testing, etc.)
• Accurately complete document management as per standard HR procedures and guidelines
• Create and maintain effective workflow while handling various projects simultaneously
• Complete other administrative duties efficiently while meeting assigned deadlines
• Support HR operational needs as required

Skills

Communication skills

Customer service

Organizational skills

Teamwork

Critical thinking

Time management

MS Office proficiency

HRMS knowledge

Education

Certificate or diploma in office management or business administration

Tools

Microsoft Office Suite

HRMS

Job description

Company Overview

As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 29,600 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed.

RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuut’ina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Rocky View Métis District.

Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute best.

Company Overview

As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 29,600 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed.

RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuut’ina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Rocky View Métis District.

Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute best.

The Opportunity

RVS is seeking an outstanding professional for a temporary full-time (35 hours/week) Administrative Assistant II position starting immediately until January 8, 2027 (with the possibility of extension). The position will be located at the Education Centre in Airdrie, Alberta.

As a member of the Human Resources department, the Administrative Assistant II will perform a variety of administrative and clerical duties to support the team. The Administrative Assistant II will be an effective communicator with excellent organization, prioritization, time-management and customer service skills. A solid technology background is required for this position.

Responsibilities

• Updating staff profiles in HRMS system
• Assisting in completion of meeting minutes for HR Department
• Meet regularly with RVS employees to receive employment documentation
• Create employee contracts and complete data entry in the HRMS System
• Assist the Talent Team with administrative tasks (i.e. setting up interviews, testing, etc.)
• Accurately complete document management as per standard HR procedures and guidelines
• Create and maintain effective workflow while handling various projects simultaneously
• Complete other administrative duties efficiently while meeting assigned deadlines
• Support HR operational needs as required

Education/Experience

• Certificate or diploma in office management, business administration, or a related field
• Two or more years’ experience in an administrative assistant role in an office environment
• Previous experience with customer service in a fast-paced environment
• Previous experience in an educational setting is considered an asset

Knowledge And Skills

• Outstanding communication and customer service skills
• Highly effective organizational and prioritization skills
• Demonstrated ability to deal with a variety of complex and sensitive issues professionally and in a timely manner
• Ability to successfully work in a team environment as well as independently with minimal supervision
• Ability to think critically and deal with changing priorities in a fast-paced environment
• Proficient in Microsoft Office Suite and web-based applications
• Knowledge of HRMS is considered an asset.

Rocky View Schools Benefits

• 6% Vacation Pay
• Hybrid (one day a week, working remotely) with Supervisor approval
• As this is a temporary position there is no employer paid sick time, pension, or benefits. Rocky View Schools employees who are ineligible for employer paid benefits may access the supplemental benefits package at their own cost
• Professional development and training opportunities

Pre-employment Requirements

• The successful candidate must submit a current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment
• Proof of qualifications/education as required by the position
• Applicants must provide a professional letter of reference, attached to the job application, from their most recent supervisor, relevant to the job opportunity, written on company letterhead, signed and dated within the past 18 months; or a list of updated references of a current/recent supervisor on your application.