Temporary Administrative Assistant

BC General Employees' Union (BCGEU); Kamloops; On-site; CAD 53,933 - 58,616; Full time

Job summary

BCGEU Kamloops Area Office is seeking a Temporary/On-Call Administrative Assistant to support staff representatives with administrative and word processing tasks. The role includes assisting with switchboard and receptionist duties.

Required: 2-4 years of administrative experience, a high school diploma with administrative training, and strong Word/Excel skills. Hours are 32 per week, four days, with on-call responsibilities.

Qualifications

• 2-4 years administrative experience
• High school graduation supplemented by administrative training
• Excellent Microsoft Word and Excel skills
• Keyboarding 40-50 wpm
• Switchboard and database experience

Responsibilities

• Process documents including letters, minutes, reports, and bargaining materials
• Draft correspondence and manage deadlines for grievances and notices
• Answer phones and assist walk-in visitors
• Coordinate materials for strike/ratification votes
• Book rooms, travel, and accommodation; manage mail and filing
• Support executives and maintain an organized system

Skills

Microsoft Word

Microsoft Excel

Switchboard experience

Database experience

Organization

Telephone manner

Attention to detail

Education

High school diploma with admin training

Tools

Word processing

Excel

Job description

TEMPORARY/ON-CALL ADMINISTRATIVE ASSISTANT

BCGEU KAMLOOPS AREA OFFICE

JOB ID: T0007

Job Title: Temporary/On-Call Administrative Assistant

Wage Rate: $39.15 - $42.55 per hour

Job Summary:

Reporting to the Director and Associate Director of the Kamloops Area office, a Temporary/On-Call Administrative Assistant is required to perform administrative and word processing functions for staff representatives. This person will also be required to assist with switchboard and receptionist duties.

Key Responsibilities

• Processing a variety of documents such as letters, minutes, reports, bargaining proposals, bargaining bulletins and general correspondence
• Drafting correspondence
• Calculating calendar deadlines for grievances, notices to bargain and appeals
• Responding to phone calls and walk-in visitors
• Assisting component/local executives
• Coordinating, preparing and distributing materials for strike/ratification votes
• Booking meeting rooms, travel and accommodation
• Prioritizing incoming mail
• Maintaining filing and bring forward system
• Other duties as assigned

Qualifications

• Applicant must have 2-4 years administrative experience
• High school graduation supplemented by administrative training
• Excellent Microsoft Word and Excel skills
• Keyboarding (40 - 50 wpm)
• Switchboard experience
• Database experience required
• An aptitude for organization and detail professional telephone manner
• Excellent client-orientation
• Ability to set priorities and work within time limits

Hours of work are 32 hours, four days per week.

The BCGEU supports employment equity. Indigenous workers, workers of colour, women, LGBTQ2SI+ workers, and workers with disabilities are encouraged to apply for positions with the BCGEU.

Please note that temporary and probationary employees are not eligible for remote work arrangements.