Temp Executive Assistant

Community Living Greater Sudbury; Greater Sudbury; On-site; CAD 60,000 - 80,000; Full time

Job summary

A non-profit organization in Greater Sudbury is seeking an Executive Assistant to support the Executive Director and Board. The role involves managing schedules, coordinating events, and leading communications. Ideal candidates will have 3+ years in administration or communications and a commitment to the organization's mission of inclusion and community support. This position offers a purpose-driven work environment.

Benefits

Purpose-Driven Work

Supportive Culture

Opportunities to Lead and Grow

Qualifications

• 3+ years of experience in executive administration, communications, or non-profit coordination.
• Excellent writing, editing, and interpersonal communication skills.
• Knowledge of AODA and inclusive communication principles.

Responsibilities

• Manage the Executive Director's schedule, communications, and event coordination.
• Develop newsletters and social media content.
• Supervise and support reception staff.

Skills

Organizational skills

Communication skills

Time management

Tech-savvy

Discretion

Tools

Microsoft 365

Canva

Constant Contact

Job description

Job Description

Salary : 20-28

Why Join Community Living Greater Sudbury?

At CLGS, you're not just starting a job — you're joining a mission. As a non-profit organization, we walk alongside individuals, providing support that fosters inclusion, growth, and helps them live their best lives.

When you work with us, you help bring our vision to life: Empowering People Inspiring Possibilities!

We offer :

• Purpose-Driven Work: Your role directly contributes to improving quality of life and community inclusion.
• Supportive Culture: Work with professionals who value collaboration, respect, and compassion.
• Opportunities to Lead and Grow: We invest in continuous learning and support innovation.
• Inclusive Environment: We celebrate diversity and are committed to equity and belonging.
• A Chance to Make a Difference: Every day is an opportunity to create real impact in someone's life.

About the Role

We're seeking a highly organized, tech-savvy, and mission-driven Executive Assistant for a period of 3 months with the possibility of extension to support our Executive Director and Board of Directors, while leading impactful communications that share our story and strengthen community connection.

This is a unique opportunity to blend high-level executive administrative support with creative leadership in internal and external communications, including social media, newsletters, and event coordination. You'll be the key liaison between leadership, staff, stakeholders, and the community.

This position follows a Monday–Friday, 8:30 AM – 4:30 PM schedule with occasional evening work for meetings or events.

What You'll Do

Executive & Board Support

• Manage the ED's schedule, communication, and event coordination.
• Support the Board of Directors scheduling, minute-taking, and material preparation.
• Coordinate key organizational events (AGM, Board Retreat, trainings).
• Prepare and finalize internal/external memos, letters, and presentations.
• Maintain records and ensure follow-ups on strategic planning actions.

Communications & Fundraising

• Lead and implement a strategic communications plan aligned with CLGS's values.
• Develop newsletters, press releases, memos, web, and social media content.
• Promote awareness, inclusivity, and advocacy through storytelling.
• Support donation and fundraising efforts across programs and campaigns.
• Uphold consistent branding, tone, and accessibility across all materials.

Reception Oversight & Office Coordination

• Supervise and support reception staff/volunteers.
• Coordinate office supplies, emails, calls, room bookings, and front desk duties (~8–10 hrs/week).
• Ensure front-line reception aligns with CLGS's values of inclusion and dignity.

Social Media & Digital Engagement

• Manage accounts (Facebook, LinkedIn, Instagram, Twitter/X).
• Create content and campaigns that highlight events, advocacy, and impact.
• Track analytics and adjust strategy for stronger engagement and visibility.
• Respond to messages/comments professionally and compassionately.

What You Bring

• 3+ years of experience in executive administration, communications, or non-profit coordination.
• Excellent writing, editing, and interpersonal communication skills.
• Strong organizational and time management abilities.
• Comfort with Microsoft 365, Canva, Constant Contact, and major social platforms.
• Discretion and sound judgment with confidential and sensitive information.
• Knowledge of AODA and inclusive communication principles.
• Experience in developmental services, healthcare, or non-profit sector is a strong asset.

Physical & Mental Demands

• Desk work with extended screen time (6–8 hrs/day).
• Light lifting and meeting/event setup (up to 20 lbs).
• Ability to manage multiple deadlines and maintain emotional composure.
• Occasional off-site travel or after-hours events.

We welcome applicants from diverse backgrounds, including Indigenous peoples, racialized individuals, persons with disabilities, newcomers, and 2SLGBTQIA+ communities. If you require accommodation during the hiring process, please contact our HR team.