Technical Services Supervisor

Trinity Western University; City of Langley; On-site; CAD 70,000 - 90,000; Full time

Benefits offered by this job

Extended health benefits

Dental insurance

RRSP matching program

Free campus parking

Tuition benefit for TWU courses

Job summary

Trinity Western University is seeking a Technical Services Supervisor to lead and administer library systems support, acquisitions, cataloguing, and metadata workflows. The role requires a library-focused diploma and several years in a technical services environment, with strong leadership and collaboration skills.

The position includes supervising staff, supporting budget processes, and ensuring smooth operation of SirsiDynix Symphony and related discovery tools.

Qualifications

• Library Technician diploma required; bachelor’s degree/related discipline asset.
• 3–5 years library experience; 2+ years systems/technical services experience.
• Experience with integrated library systems and metadata workflows.

Responsibilities

• Oversee system support and administration for library systems.
• Catalogue and create metadata records across formats using current standards.
• Oversee acquisitions and add records in the library system; manage budgets.
• Provide Borrower Services back-up coverage and generate circulation reports.
• Supervise library technicians and student workers; perform annual reviews.
• Contribute to library policy and professional development.

Skills

Systems and tech affinity

Library knowledge

Communication skills

Leadership

Time management

Problem solving

Collaboration

Evening/weekend flexibility

Education

Recognized Library Technician diploma

Bachelor’s degree in related field (asset)

Tools

SirsiDynix Symphony

EBSCO Discovery System

OCLC Tipasa

OCLC WorldShare ILL

Springshare LibGuides

EZProxy

Office365

Job description

Position Purpose and Summary

The Technical Services Supervisor is responsible for management and administration of all technical services that support the Library's delivery of services and resources to its users, including systems support, acquisitions of material in all formats, and cataloguing of material in all formats. Additional responsibilities include budget input, overseeing acquisitions and inter-library loan, providing coverage at the Borrower Services desk, supervising library technicians

Key Areas of Accountability

Systems Support

Provide Support And Administration Of

• SirsiDynix Symphony Integrated Library System and Electronic Management System
• EBSCO Discovery System, EBSCOAdmin, and EBSCO databases
• OCLC Tipasa and Woldshare ILL systems
• OCLC Cataloguing and Metadata Subscriptions
• Springshare Libguides
• EZProxy authentication
• Other library hardware and software
• Troubleshoot authentication and system issues
• Consult with internal TWU IT and vendor support as needed.

Cataloguing

• Create and maintain bibliographic/metadata records for materials in a range of formats (ex. print, electronic, special collections, audiovisual material), using current bibliographic standards and standard bibliographic utilities.
• Manage, configure, and maintains metadata (e.g., bibliographic records, authority records, other non-MARC metadata) for access to materials in all formats in the library catalogue, discovery layer, link resolver, institutional repository, and other discovery tools.
• Import and maintenance of batch bibliographic records (e.g., vendor provided e-book and e-resource records), modifying and expanding as needed.
• Creates policies and documentation for cataloguing and metadata systems and workflows.
• Liaison with third-party metadata vendors and contractors.

Acquisitions

Oversee Acquisition Of All Library Material

• Print and electronic books using library acquisition software (ex, GOBI) or through direct purchase (ex. online retailers, from publisher).
• Manage approval plans and mediated purchasing (ex. DDA, EBA)
• Add acquisitions records to SirsiDynix. Monitor funds and fund codes.
• Provide annual acquisition reports.

Borrower Services

• Provides Borrower Services back-up coverage 2 days per week and as needed (ex. covering illness, vacation.).
• Provide monthly circulation statistics and other reports as needed.

Supervision

• Supervise other library technicians, clerks, and student workers in technical services, including annual performance reviews.

Other

• Provide input to library procedures and policies, especially in the technical services area.
• Pursue relevant professional development opportunities.

Key Interactions

Key Internal Departments / Teams Interaction: Library staff and student workers, TWU IT department.

Reports : Assigned staff and student workers

Reports to : University Librarian

Job Standards and Requirements

Education and Certifications : Recognized Library Technician diploma required. Bachelor’s degree or diploma in a related discipline an asset (e.g. Computer Science) or an equivalent combination of education, training and experience.

Experience : Three to five years relevant experience in a library environment, including at least two years in a systems environment and/or Technical Services, or an equivalent combination of training and experience.

Knowledge And Skills

• Must demonstrate both aptitude and interest in systems, technology and technical services related work.
• Thorough understanding of library services, collections, technologies and resources
• Solid knowledge of current integrated library systems and bibliographic discovery layers, software and platforms (ILS, discovery tools, link resolvers, collection management software etc.).
• Solid knowledge of core library functions and the interrelated workflows between departments, especially in Technical Services.
• Experience administering an integrated library system (Sirsi/Dynix Symphony preferred).
• Knowledge of relevant electronic databases and online resources.
• Knowledge of cataloguing in an academic library environment with and understanding of workflows and processes. Experience with biblical/theological material is an asset.
• Knowledge of current descriptive cataloguing rules, both AACR2 and RDA, and how the two systems coexist in a library system.
• Knowledge of bibliographic format, description, classification and subject heading schema (e.g. MARC21, RDA, AACR2, LC Classification, LCSH, Canadian subject headings, and specialized Canadian classification schedules).
• Skilled in the assignment of LC call numbers, LC subject headings, Canadian classification call numbers, and Canadian subject headings.
• Strong analytical and problem-resolution skills.
• Competence with computer applications generally used in a business environment, such as Office365.
• Strong leadership and time management skills.
• Excellent oral and written communication skills and interpersonal skills.
• Evening and weekend work may be necessary.

Personal

Driven and inspired by the idea of positively impacting the various marketplaces of life through the development of godly Christian leaders by serving the Trinity Western University community.

A dedicated and mature evangelical Christian with an earnest desire to serve in family, church, work, and community. Affiliated and support TWU’s mission, values, Statement of Faith, and Community Covenant. Strength of character and reputation, integrity, focused. A winsome personality with a positive and friendly attitude.

Servant-Leader Way of Life

Act in a manner that exemplifies Jesus Christ in all on and off-campus contacts thereby living out the servant leadership mission of the university and contributing effectively towards achieving the institutional and Kingdom goals of the organization.

Duties and responsibilities that do not constitute a major change may be added, deleted or changed at any time at the discretion of the supervisor either orally or in writing.

Benefits Of Working At TWU

• A comprehensive benefits package which includes extended health, dental, and insurance and an RRSP matching program.
• Annual statutory holidays (14) with generous vacation accruement.
• Tuition Benefit for TWU undergraduate and graduate level courses to enhance knowledge and professional competency.
• Torch tuition scholarship for dependents of eligible employees attending TWU.
• Free access to TWU’s fitness/gym facilities and the Norma Marion Alloway Library.
• Subsidized meals at the main cafeteria.
• Discounts and perks for the on-site Trinity Western Outfitters Campus Store and coffee shops, as well as shops and restaurants in Fort Langley.
• Wellness benefits (i.e., counselling, sick days, personal days, and health/wellness spending account).
• Free recreational equipment rentals (e.g., paddle boards, snowshoes, kayaks, etc.).
• Free employee parking on campus.
• Special community events throughout the year.
• Employee and Family Assistance Plan (EFAP).
• A positive Christian fellowship environment.

Trinity Western University encourages applications from all eligible candidates who are able to commit to the University’s mission, values, and Christian identity as articulated in its Statement of Faith and Community Covenant. We are committed to an ethic of inclusion and to the equal treatment of all persons without discrimination in accordance with human rights law.

We particularly invite applications from indigenous people, women, persons with disabilities, and visible minorities. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Persons with disabilities who anticipate needing accommodations during the application process should contact People & Culture.

Trinity Western University is located on the traditional ancestral territory of the Sto:lo people.