Technical Records Analyst

KF Aerospace; Kelowna; On-site; CAD 62,000 - 78,000; Full time

Benefits offered by this job

Health and Dental

Short & Long-Term Disability

Life Insurance

Pension matching plan

EFAP

Paid vacation

Bonus program

Job summary

KF Aerospace is seeking a Technical Records Analyst to ensure meticulous maintenance and auditing of aircraft records, updates to logs, and ERP-driven configurations. The role supports regulatory compliance and data integrity across ERP systems and KF facilities nationwide.

The candidate will perform audits for AD/SB compliance, TSO verification, and maintenance package reviews while collaborating with multiple departments to ensure accurate, timely records.

Qualifications

• 5 years of relevant experience in a Technical Records Analyst position.
• Grade 12 diploma.
• Familiar with CARS requirements.
• Knowledge of ATR 72 and Boeing 737 aircraft is a strong asset.
• Strong time management and organizational skills with attention to detail.
• Proficient with Word and Excel.

Responsibilities

• Daily updating and auditing all component removals/installations and swaps on all aircraft & engines.
• Daily updating and auditing aircraft checks, out of phase inspections, SBs and ADs.
• Update Engine Health Monitoring (EHM) logs for all engines.
• Maintain logs for engines, props, flight times and maintenance.
• Create new component configurations in the ERP system.
• Set up new component and engine as-built structures in the ERP system.
• Audit Rescheduled Maintenance Items (RMI) for due dates and requests.
• Identify process improvements to improve regulatory compliance and records integrity.
• Ensure all aircraft records are filed and maintained in a consistent system.
• Audit tasks for AD compliance and SB/SSID compliance.
• Verify Time Since Overhaul (TSO) on hard time components.
• Audit KF Work Cards for SB/AD compliance.
• Ensure changes for inspections, EO, ADs are updated/initiated.
• Audit maintenance packages for unscheduled repairs and inspections.
• Audit all records for company and ISO standards compliance.
• Research inconsistencies between log pages and tags; assist in ERP task setup for Airworthiness requirements.
• Assist in updating AD and SSID intervals based on work completed.
• Research inspection requirements for new components and implement setup.
• Provide current information to KF Aerospace departments; update scheduled inspections.
• Supply engine and prop log history to Overhaul Facilities.

Skills

Attention to detail

Time management

Problem solving

Independent decision-making

Communication skills

Education

Grade 12 diploma

Tools

Word

Excel

Job description

We’re all about the craft.

KF Aerospace is proud to deliver innovative aircraft services for corporate, commercial, and military customers worldwide. Launched in 1970 out of British Columbia’s beautiful city of Kelowna, KF has grown to specialize in a wide range of aviation services including maintenance and modifications, cargo operations, military pilot training and aircraft leasing. With facilities across Canada, KF is home to over 1,200 highly skilled individuals. Our passion for our craft fuels every project we touch.

JOB OVERVIEW

The Technical Records Analyst reports to the Tech Ops Supervisor and is responsible for record keeping, auditing, and researching discrepancies for assigned Aircraft.

DUTIES AND RESPONSIBILITIES

Maintaining Technical Records

• Daily updating and/or auditing all component removal/installations and swaps on all aircraft & engines
• Daily updating and/or auditing aircraft checks, out of phase inspections, Service Bulletins (SB) and Airworthiness Directives (AD)
• Daily updating Engine Health Monitoring (EHM) for all engines, including ECM Maintenance codes
• Manual updates for all logs including engine logs, prop logs, flight times and maintenance logs
• Ensure new component configurations are correctly created in the relevant Enterprise Resource Planning (ERP) software
• Ensure new component & engine as-built structures are correctly created in the relevant ERP software
• Audit all Rescheduled Maintenance Items (RMI) for proper next due and visibility of work request
• Recognize and initiate process improvement and computer enhancements to achieve regulatory compliance and maintain records integrity
• Ensure all physical and digital aircraft records are filed and maintained in a consistent and organized system.

Auditing

• Audit completed tasks for AD compliance, re-inspection intervals or termination
• Audit completed tasks for Supplemental Structural Inspection Document (SSID) and SB, etc. compliance, re-inspection intervals or termination
• Verify Time Since Overhaul (TSO) on hard time components
• Audit KF Work Cards for unscheduled SB/AD compliance
• Verify that all changes for inspection, Engineer Orders (EO), AD’s, SB’s are correctly updated and/or initiated
• Audit maintenance packages for unscheduled repairs and request set up of inspections as required
• Audit all technical records for compliance with Company and ISO standards

Research

• Research inconsistencies between log pages & tags and initiate corrections
• Research and assist in the set up of the scheduled tasks in the relevant ERP system related to all Airworthiness Limitations requirements for any installed STC’s
• Assist in updating AD and SSID intervals based on maintenance accomplished or faults found
• Research the inspection requirements for any new components being entered into our system and implement set-up as required

Reporting

• Supply current, accurate information to all KF Aerospace departments when required
• Update scheduled inspections
• Provide current TSO & historical information for component disposition to Stores, Overhaul facilities, out bases, etc. as required
• Supply engine and prop log history to Overhaul Facilities

New Aircraft Setup

• Audit previous AD/SB compliance and assist in the research for the set up of new inspections and/or conformance as required
• Research and assist with initiating any continuing airworthiness for previously installed STC’s/Mods
• Research and continue inspections for previously installed Major Repairs
• Review and organize the previous operator’s reports and historical records into the department’s physical and digital filing system
• Assist with setting up the new aircraft/engines into the applicable ERP system
• Assist with the research of Engine records and the creation of applicable engine component reports and maintenance status.

Other

• Liaise with customer as required
• Maintain aircraft records historical information in Archives
• Any other duties as assigned by Supervisor

REQUIREMENTS

• 5 years of relevant experience in a similar role (demonstrating full competency in a Technical Records Analyst position)
• Grade 12 diploma
• Familiar with CARS requirements
• Knowledge of ATR 72 and Boeing 737 aircraft a strong asset
• Demonstrated ability to identify non-compliance to company & regulatory standards and work with other departments to rectify the issues
• Strong knowledge of KF Aerospace policies, processes, and manuals an asset
• Effective & respectful communication skills, written & verbal
• Independent decision-making ability
• Strong time management & organizational skills with the ability to prioritize
• Effective problem solving and follow-up capabilities
• Mathematical aptitude
• Detail oriented
• Willingness to learn; inquisitive
• Proficient computer skills, including in Word and Excel

BENEFITS

Full-Time staff benefits include (but are not limited to):

• Health and Dental
• Short & Long-Term Disability, Life Insurance
• Health Spending Account & Personal (Wellness) Spending Account
• Paid vacation and Personal time off
• The opportunity to bank overtime
• Pension matching plan and voluntary RRSP
• Employee & Family Assistance Program (EFAP)
• A bonus program based on organizational performance

SALARY

The current salary range (valid until July 1, 2026) for this role is $62,000 – 77,700 annually. In July, a cost-of-living adjustment will increase this range. Note: The salary range maximum signifies full job knowledge.