Team Lead, Insurance Operations

Foresters Financial; Toronto; On-site; CAD 65,000 - 95,000; Full time

Job summary

Foresters Financial in Toronto, Canada, seeks a Team Lead, Insurance Operations to drive frontline performance, coaching, and process improvements. You will manage scheduling, QA, and workflow for NB case management teams while maintaining compliance with SLA targets and quality standards.

The role requires 5+ years of leadership in insurance/financial services, a college diploma or university degree, and strong communication skills to coach staff and collaborate with partners.

Qualifications

• 5+ years of progressive leadership experience in insurance/financial services.
• Strong people leadership and coaching abilities.
• Excellent verbal and written communication with internal and external stakeholders.
• Ability to manage change and drive process improvements.
• Understanding of service level agreements and quality standards.

Responsibilities

• Build, manage and sustain a high performing service team to meet service and quality targets.
• Ensure exceptional customer service and relationships with field partners and internal customers.
• Provide daily coaching, 1-on-1s and development planning for team members.
• Schedule and manage NB case management workflow within compliance and SLA standards.
• Lead process changes, gather feedback and drive continuous improvement initiatives.
• Handle escalations with minimal supervision and maintain service quality excellence.
• Collaborate with other leaders to ensure integrated functions and aligned SLAs.
• Support management with reports, summaries, and investigations.

Skills

Leadership & coaching

Customer service

Stakeholder communication

Process improvement

Data analysis

Education

College Diploma or University Degree

Tools

Microsoft Office

Job description

Career Opportunity

Role Title

Team Lead, Insurance Operations

Purpose of role

The Team Leader, Insurance Operations, is accountable for achieving the required business results through effective process, workflow and quality management, including but not limited to driving workforce efficiencies. The Team Leader will have input to the Manager's accountabilities as it relates to performance reviews, daily coaching and team development. The Team Leader will ensure a consistent and exceptional service experience for internal & external customers by ensuring the front-line employees are motivated, coached and skilled to meet the department's performance targets. Service delivery will consist of operational efficiency with a focus on enhancing the customer experience and relationship with Foresters Financial. The Team Leader will also play a key role in supporting the implementation of major change initiatives.

Key Responsibilities

• Build, manage and sustain a high performing service team ensuring that service and quality objectives are being attained and maintained on a consistent basis
• Ensure the highest level of customer service and facilitate all actions necessary including research and follow up to positively satisfy customer needs. This includes building and forging strong relationships with field partners and internal customers
• Provides frequent, direct coaching and development to team members including daily huddles, weekly 1 on 1 coaching, development planning and goal setting
• Support a positive, motivating work environment that values the people and encourages participation, creativity, learning and accountability
• Manage all scheduling and workflow for NB case management teams, ensuring daily workflow is managed within compliance, audit, quality and SLA standards
• Conduct gap analysis, root cause and validation for continuous improvement opportunities.
• Initiate and implement process recommendations, with appropriate approval. Act as a change sponsor to ensure successful implementation of new processes, procedures, systems, etc. Facilitate feedback from Team members to one-up Manager
• Handle escalation resolution with minimal to no supervision
• Evaluates Case Manager phone calls on a regular basis and scores calls based on internal quality standards
• Collaborate with other leaders and staff within Insurance Operations to ensure that all functions are fully integrated and are in accordance with the Company’s goals and objectives, ensuring that all overarching SLAs are considered, met and/or exceeded
• Proactively support the Management Team with required reports, summaries, investigations, feedback, and potential challenges. Effectively liaise and negotiate with other business units to resolve and enhance customer service expectations and business deliverables
• Represent Insurance Operations on audit investigations providing clarification and details of processes and any exception-based decisions
• Responsible/ accountable for onboarding, training of new hires

Key Qualifications

• Minimum 5+ years of progressive leadership experience, preferably within the insurance / financial /CaII center leadership role
• College Diploma or University Degree an asset
• Strong people leadership skills with the proven ability to adapt and implement on-going changes, ensuring a seamless transition to the customer
• Demonstrated ability to coach and mentor front line employees to create a high performing team
• In depth product, system and regulatory knowledge with proven ability to adapt and implement on-going changes, ensuring a seamless transition to the customer
• Strong sense of personal accountability, mature judgment, confidence and flexibility. Ability to exercise independent discretion at all times
• Well developed problem solving, analytical and decision-making skills, including the ability to analyze situations, diagnose problems, develop and implement solutions, often within narrow timeframes, e.g. preventing complaints from escalating further and turning potentially damaging caller situations into positive caller experiences. Further includes being able to facilitate creative problem solving with others. Also includes being a forward thinker
• Ability to forecast anticipated changes to work volumes and successfully achieve established service level agreements (SLA) within a fast-paced environment
• Must have the initiative and ability to look for and champion improvement opportunities
• A "take charge" attitude along with the ability to self-manage workload and priorities in a changing and evolving environment. This includes effective and efficient time management, multi-tasking and prioritizing skills
• Demonstrated ability to prioritize own work and work of others; can work effectively under pressure and time constraints within a fast-paced environment
• Advanced verbal, written, and interpersonal communication skills required to effectively communicate with all levels of employees and customers
• Ability to work in a new and ambiguous environment where tasks, processes, procedures, and lines of authority are evolving and changing. Also possessing an aptitude in teaching and guiding the effectiveness and usability of new systems and tools
• Understand the implications of data input, content and quality to all systems, departments and end customers
• Takes initiative to increase knowledge of Foresters Financial business and how own job contributes to our corporate and department objectives. Applies this knowledge to be productive and successful
• Intermediate to advanced level proficiency with computer applications (Microsoft Office)

Hours Of Operation

• The role requires flexibility with working hours between 8:00 a.m. and 8:00 p.m., Monday to Friday
• Flexibility for periodic weekend shifts and statutory holidays is also required to support changing conditions, customer demand, and business needs

Salary Range

$65,000.00 - $95,000.00. The actual base salary for this position will depend on several factors, including job-related skills, experience, and education. In addition to base pay, eligible employees may participate in a discretionary variable incentive plan, results are subject to both individual and company performance.

Please note that this posting is intended to fill an existing vacancy; however, there may be instances where more than one vacancy is available for the same role.

Equal Opportunity Employment and Inclusion – at Foresters Financial, we are committed to sustaining an equal opportunity environment for all job applicants. We embrace Inclusion, Diversity and Equity (IDE) as a core strategic objective for building strong, innovative teams in which all our employees can show up wholly and authentically as themselves.

Foresters Financial strives to provide an accessible candidate experience for prospective employees with different abilities. If you anticipate needing any type of accommodations during the recruitment process, please email [e-mail] in advance of your appointment.

Thank you for choosing Foresters. Only those candidates who will be selected for further consideration will be contacted by our Talent Acquisition Team.