Talent Operations Specialist

Natural Factors; Vaughan; Hybrid; CAD 45,000 - 75,000; Full time

Job summary

Join a forward-thinking company as a Talent Operations Specialist, where you'll enhance talent acquisition and management processes across North America. In this dynamic role, you'll manage Workday Recruitment and support operational functions, contributing to building a robust talent strategy. Collaborate with a passionate team to optimize recruitment practices and improve candidate experiences. This position offers a unique opportunity to make a meaningful impact in the environmental services industry while enjoying career advancement and competitive benefits. If you're ready to thrive in a creative and collaborative environment, this is the perfect role for you!

Benefits

Career Advancement Opportunities

Competitive Benefits

Job Stability

Positive Impact on Communities

Qualifications

• 2-3+ years in recruitment operations or talent coordination.
• Experience with Workday or similar ATS/HRIS systems.
• Strong understanding of recruitment lifecycles.

Responsibilities

• Manage Workday Recruitment and ATS tasks.
• Conduct job requisition audits in Workday.
• Coordinate recruitment events and promotional materials.

Skills

Recruitment Operations

Workday Recruitment

Communication Skills

Organizational Skills

Problem-Solving Skills

Data Analysis

Market Research

Emotional Intelligence

Education

HR Degree

Business Administration Degree

Tools

Workday

Microsoft Teams

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Indeed

LinkedIn

Job description

We are seeking a passionate and knowledgeable Talent Operations Specialist to join our Talent Operations Team in our Vaughan Ontario office.

As a Talent Operations Specialist, you will play a key role in enhancing our talent acquisition and management processes across North America. This role supports a variety of talent-related projects, operational functions, and strategic initiatives, with a focus on recruitment operations and Workday Recruitment module management.

You will partner closely with the Talent Operations Manager, supporting day-to-day operations and high-impact projects that contribute to building and refining GFL’s talent strategy.

Key Responsibilities:

Talent Operations & Systems Support

• Help the team manage Workday Recruitment and ATS tasks, providing support with updates and raising issues as needed.
• Support system troubleshooting, testing, documentation, and improvements.
• Maintain internal resources, templates, SOPs, and vendor relationships.
• Manage shared mailboxes and assist recruiters with Workday inquiries.
• Manage internal user accounts in collaboration with external vendors.
• Ensure all new hires are promptly added to the relevant distribution lists.
• Set up media monitoring tools (e.g., Google Alerts) to keep recruitment teams informed on relevant updates and mentions
• Assist with processing invoices, following up with Accounts Payable, and supporting yearly audit processes to ensure accuracy and timely payments.
  
  

Data & Reporting

• Support job requisition audits in Workday by reviewing postings for completeness and accuracy.
• Conduct market research to support data-driven decisions.
  
  

Talent Attraction & Employer Branding

• Own the administration and optimization of talent attraction tools such as Indeed and LinkedIn, including license management, usage reporting, access support, and job postings on social media platforms.
• Coordinate recruitment events, swag orders, and promotional materials.
  
  

Projects & Process Improvements

• Contribute to recruitment process improvements and scalable programs.
• Support change management, communications, and operational initiatives.
• Identify efficiencies to enhance the experience for candidates and recruiters.
  
  

Key Requirements:

• 2–3+ years in recruitment operations or talent coordination; experience building/refining TA practices is preferred.
• Background in Talent Acquisition and/or relevant education (HR, Business Admin).
• Experience with Workday or similar ATS/HRIS systems.
• Strong understanding of recruitment lifecycles and best practices for optimization.
• Excellent communication, organization, and problem-solving skills.
• Proficient in Microsoft Teams, Word, Excel, PowerPoint, and Outlook.
• High emotional intelligence, collaborative mindset, and adaptability.
• Strong moral and ethical judgment, with respect for privacy and confidentiality.
• Strategic thinker with the ability to present findings and insights to leadership.
• Willingness and ability to travel across Canada and the U.S.
• Comfortable with a hybrid role requiring four days per week in-office at our Vaughan head office.
  
  

Join us and be part of a dynamic team that thrives on creativity, teamwork, and making a meaningful impact in the environmental services industry!

Why Join GFL?

GFL Environmental is the only major diversified environmental services company in North America. Our employees, collectively known as 'Team Green,' enjoy numerous benefits: career advancement opportunities, competitive benefits, job stability within an essential services company, and the chance to make a positive impact every day for our customers and communities, Green for Life!

We thank you for your interest. Only those selected for an interview will be contacted.

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact [e-mail]