Talent Coordinator - Commercial Production

Circle Productions; Vancouver; On-site; CAD 70,000 - 78,000; Full time

Job summary

Join a leading film production company as a Talent/Production Coordinator in Vancouver. This full-time role involves talent administration, on-set support, and managing accounts. Ideal for organized individuals with a passion for the film industry, offering a competitive salary and a dynamic work environment.

Benefits

Convenient Mount Pleasant location

Qualifications

• Prior experience in coordination, film/TV production, or a related field is a strong asset.
• Knowledge of industry contracts, regulations, and payroll processes is a plus.

Responsibilities

• Build and maintain relationships with agents and industry professionals.
• Manage wrap admin and bookkeeping of all accounts.
• Represent Circle Productions professionally at all shoots.

Skills

Organizational Skills

Attention to Detail

Communication

Education

Experience in Film/TV Production

Tools

Microsoft Office

Excel

Dropbox

Filemaker

Job description

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Circle Productions is a film production company in Vancouver, BC, and Toronto, ON that specializes in producing live-action advertising. We are home to a talented, eclectic, and evolving team who are really good at what they do. We collaborate with the world’s leading agencies, brands, and production companies to create award-winning content. We care about what we make. It’s more fun that way.

Role Overview

*PLEASE NOTE* This is not an HR position – it is in the Film/TV Production industry.

We are seeking a highly organized and detail-oriented in-house Talent/Production Coordinator. This role is crucial in ensuring smooth administration, providing on-set support during shoot days, and managing accounts and wrap-up. This is an exciting opportunity to be part of a dynamic team and contribute to top-tier productions.

Key Responsibilities:

1. Talent Administration

• Build and maintain strong relationships with agents, casting directors, advertising agencies, and industry professionals.
• Consistently maintain multiple job lists, calendars, and other shared resources.
• Database management.
• Manage wrap admin and general bookkeeping of all accounts.

1. On-Set Support

• Represent Circle Productions professionally at all shoots.

Qualifications and Skills

• Tech-savvy and proficient with Mac environments, Microsoft Office, Excel, Dropbox, and Filemaker (or other CRM platforms).
• Strong organizational skills, good attention to detail, and confidence working on multiple projects simultaneously.
• Prior experience in coordination, film/TV production, or a related field is a strong asset.
• Knowledge of industry contracts, regulations, and payroll processes is a plus.

Benefits and Perks

• Convenient Mount Pleasant location.

Salary Range: $70K - $78K per year, depending on experience.

If you're passionate about organization, enjoy working with people, and are eager to make connections in the commercial production industry, we’d love to hear from you. Tell us why you want to join our team and how this role fits your goals: What are your strengths? What are your career aspirations? How can Circle help you achieve them?

This is a full-time position starting ASAP. Monday to Friday, in-person only in Vancouver.

Send your cover letter and resume to [e-mail] with “Talent Coordinator” as the subject line.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Marketing, Public Relations, and Writing/Editing

Industries

• Media Production

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