Talent Acquisition Specialist - 3-Month Contract

FirstService Residential; Toronto; Hybrid; CAD 55,000 - 69,000; Full time

Benefits offered by this job

Health Spending Account

Workperks

Job summary

FirstService Residential in Ontario, Toronto, is seeking a Talent Acquisition Specialist for a 3–6-month contract to attract active and passive candidates in a fast-paced environment.

You will partner with hiring managers, post descriptions, use social media, and report recruiting metrics. The role emphasizes a customer-focused, collaborative approach across our organization and may extend based on performance.

Qualifications

• 2+ years in high-volume, fast-paced recruitment.
• Experience hiring for cleaning or security is an asset.
• Experience using an ATS/HRIS; strong Excel and MS Office skills.
• Ability to manage multiple priorities and present a professional image.

Responsibilities

• Develop and execute strategic initiatives for recruiting top talent.
• Create and post job descriptions on various online sites.
• Utilize social media and strategies to attract passive job seekers.
• Work with hiring managers to align expectations and criteria.
• Review resumes, conduct phone and in-person interviews, shortlist candidates.
• Track and report key metrics using HRIS and Excel.
• Participate in weekly staffing meetings with candidate updates.
• Attend job fairs and networking events to connect with candidates.
• Build positive relationships with internal stakeholders.

Skills

Recruitment

Interviewing

ATS

HRIS

Social media recruiting

Stakeholder management

Networking

Time management

Tools

ATS

HRIS

Excel

Microsoft Office

Job description

Description

Talent Acquisition Specialist

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. We are seeking a Talent Acquisition Specialist for a 3–6-month contract position with potential for extension.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.

Experience exceptional service with a fulfilling career in property management with FirstService Residential.

Why choose Us

We offer a hybrid working environment with flexible hours and the option for a modified 4.5 day work week. We have a comprehensive benefits program inclusive of a Health Spending Account, Workperks, and more! Most importantly, we are committed to empowering, developing and supporting all our associates.

Job Responsibilities

The Talent Acquisition Specialist, is responsible for attracting both passive and active candidates to FirstService Residential. The role will be responsible for creating lasting impressions about the organization and helping to secure our future talent. This is a fast paced people oriented role.

Essential Duties & Responsibilities

• Develop and execute strategic initiatives for recruiting and attracting top talent.
• Create and post job descriptions on various online sites.
• Utilize social media and implement strategies, which attract passive job seekers.
• Work with various hiring managers to ensure expectations are clearly understood and candidates are assessed against appropriate criteria.
• Review applicant resumes, conduct phone interviews and in-person interviews , shortlist candidates and present most aligned candidates to hiring managers or direct hire.
• Track and report key metrics using HRIS system and Excel.
• Actively participate in weekly staffing meeting by providing updates and candidate recommendations.
• Participate in job fairs and networking events; identify new opportunities to connect with candidates.
• Create a positive working relationship with internal stakeholders, ensuring a positive attitude and a one team mentality.

Education & Experience

• The ideal candidate will possess 2+ years in a high volume, fast paced recruitment.
• Experience with hiring for cleaning, or security is an asset.
• Experience using an ATS, HRIS tracking system preferred, but must possess good Excel and Microsoft Office skills.
• Must be able to handle multiple competing priorities and present a polished and professional image to candidates and hiring managers at all times.

Knowledge, Skills & Proficiencies

• Be highly responsive; able to consistently perform in a fast-paced environment with shifting priorities.
• Enjoy networking and making connections to build a passive candidate pipeline.
• Possess strong organization, communication and time management skills.
• Conduct business at all times with the highest standards of personal, professional and ethical conduct.
• Demonstrated ability to influence, advise and build trust with various stakeholders.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, colour, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

FirstService Residential welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the hiring and selection process.

Our hiring process may use AI screening for keywords and minimum qualifications. Talent Acquisition Specialists review all results.

In accordance with Ontario's Employment Standards Act (ESA) requirements, we confirm that this job posting is for an existing position within our organization.

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel [e-mail].

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at [e-mail]; we will respond in accordance with Local Law 144, within 30 days.