Talent Acquisition Service Representative

Stantec; Waterloo; On-site; CAD 45,000 - 65,000; Full time

Job summary

Join Stantec as a Talent Acquisition Service Representative, where you will play a key role in onboarding candidates and supporting recruitment activities. This position requires strong communication skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment. You will collaborate with various stakeholders to ensure a smooth hiring process and contribute to the overall success of the HR team.

Benefits

Health, dental, and vision plans

Well-being program

Tuition reimbursement

Employee stock purchase program

Paid time off

Qualifications

• 2 years of experience supporting HR administrative and/or recruitment activities.
• Familiarity with ATS and ability to handle confidential information.
• Comfortable working in a multi-office/location organization.

Responsibilities

• Manage and track daily recruitment activities.
• Coordinate onboarding tasks related to new hires.
• Initiate and track background checks and pre-employment screenings.

Skills

Detail-oriented

Excellent communication skills

Customer service skills

Ability to manage multiple tasks

Education

Diploma or degree in human resources, business, or related field

Tools

Oracle Recruiting Cloud

MS Office

Job description

Talent Acquisition Service Representative - ( 250001YP )

Description

Grow with the best. Join a smart, creative, and inspired team that works to support operational excellence. The Stantec community unites more than 26,000 employees working in over 400 locations across 6 continents. Our Functional Services Teams (FSTs) include Corporate Development, Finance, Human Resources, HSSE, IT, Legal, Marketing/Communications, Practice Services and Real Estate and Procurement. Bringing together individuals with diverse backgrounds, talents, and expertise, our FSTs are vital to making our Company stronger

Your Opportunity

Take the first step towards designing your career with Stantec. We have an exciting and challenging opportunity for a TA Representative to join our North American team. Reporting to the Talent Acquisition Services Team Lead, the incumbent’s primary role is to provide day-to-day coordination of the administrative activities to effectively onboard candidates to Stantec. The TA Representative will be partnered with TA Consultants and HR Business Partners to understand workforce planning initiatives within the regions, the candidates and other internal stakeholders throughout the pre-hire and onboarding process. Flexibility is essential for this role as workload must be adapted to support changing business needs.

Your Key Responsibilities

• Manage and track daily recruitment activities, including the correspondence with internal stakeholders and candidates through our ATS
• Initiate and track progress of background checks and any other pre-employment screening (e.g. Drug, Alcohol, or Medical Surveillance); coordinate directly with third party vendors (e.g. HireRight and WorkCare) and candidates to oversee completion and compliance with company standards
• Coordinate onboarding tasks related to the candidate/hire including form completion by candidate, coordination of first day details, confirmation of new hire arrival, etc.
• Assist TA Consultants with creating/opening job requisitions as requested
• Assist with any other administrative activities as assigned
  
  

Qualifications

Your Capabilities and Credentials

• Ability to manage multiple and varied tasks with enthusiasm
• Detail-oriented, focused on quality results and on-time deliverables
• Excellent computer skills (MS Office) required
• Familiarity of Oracle Recruiting Cloud (ORC) or other ATS is an asset
• Able to handle confidential information
• Exceptional communication and customer service skills (writing clear, concise emails and communication over the phone)
• French language is an asset
• Comfortable in an office environment working with computers and remaining sedentary for long periods of time
• Familiarity with Form I-9 instructions and guidelines
• Familiarity with Fair Credit Reporting Act (FCRA) Pre-Adverse and Adverse Action guidelines
• Able to understand complex processes and communicate effectively to stakeholders
  
  

Education And Experience

• A diploma or degree in human resources, business, or a related field is an asset
• 2 years of experience supporting HR administrative and/or recruitment activities
• Comfortable and enjoys working with a variety of individuals across all levels of the organization in a multi-office/location organization in different time zones
• Experience in a large, global company with high volume is an asset
  
  

Typical office environment working with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Benefits Summary: Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : Canada-Alberta-Edmonton

Other Locations : Canada-Ontario-Waterloo

Organization : BC-1307 HR Service Center-CA Canada

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : May 21, 2025, 7:40:20 AM

Req ID: 250001YP

#additional

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans