Talent Acquisition Service Representative

Stantec; Edmonton; On-site; CAD 50,000 - 70,000; Full time

Job summary

Stantec seeks a TA Representative to join their North American team. The role involves managing recruitment processes, coordinating onboarding, and supporting HR initiatives. Ideal candidates will have HR experience, strong communication skills, and proficiency in MS Office. Join a collaborative environment that values innovation and operational excellence.

Qualifications

• At least 2 years of experience in HR administrative or recruitment activities.
• Experience in a high-volume environment is an asset.
• Ability to manage multiple tasks with enthusiasm.

Responsibilities

• Manage and track daily recruitment activities.
• Coordinate onboarding tasks and background checks.
• Assist TA Consultants with job requisitions.

Skills

Communication

Customer Service

Detail-oriented

MS Office

Confidentiality

Education

Diploma or degree in human resources, business, or related field

Tools

Oracle Recruiting Cloud (ORC)

Job description

Grow with the best

Join a smart, creative, and inspired team that works to support operational excellence. The Stantec community unites more than 26,000 employees working in over 400 locations across 6 continents. Our Functional Services Teams (FSTs) include Corporate Development, Finance, Human Resources, HSSE, IT, Legal, Marketing/Communications, Practice Services, and Real Estate and Procurement. Bringing together individuals with diverse backgrounds, talents, and expertise, our FSTs are vital to making our company stronger.

Your Opportunity

Take the first step towards designing your career with Stantec. We have an exciting and challenging opportunity for a TA Representative to join our North American team. Reporting to the Talent Acquisition Services Team Lead, the primary role of the incumbent is to coordinate administrative activities to effectively onboard candidates to Stantec. The TA Representative will partner with TA Consultants and HR Business Partners to understand workforce planning initiatives within the regions, as well as coordinate with candidates and internal stakeholders throughout the pre-hire and onboarding process. Flexibility is essential as workload may vary to support changing business needs.

Your Key Responsibilities

1. Manage and track daily recruitment activities, including correspondence with internal stakeholders and candidates through our ATS.
2. Initiate and track background checks and other pre-employment screening processes (e.g., drug, alcohol, medical surveillance); coordinate with third-party vendors and candidates to ensure completion and compliance.
3. Coordinate onboarding tasks such as form completion, first-day arrangements, and new hire confirmations.
4. Assist TA Consultants with creating or opening job requisitions as needed.
5. Assist with other administrative activities as assigned.

Your Capabilities and Credentials

1. Ability to manage multiple tasks with enthusiasm.
2. Detail-oriented with a focus on quality and timely delivery.
3. Proficient in MS Office; familiarity with Oracle Recruiting Cloud (ORC) or other ATS is an asset.
4. Able to handle confidential information appropriately.
5. Exceptional communication and customer service skills, including clear, concise emails and phone communication.
6. French language skills are an asset.
7. Comfortable working in an office environment, working with computers, and remaining sedentary for extended periods.
8. Familiarity with Form I-9 instructions and guidelines.
9. Knowledge of FCRA Pre-Adverse and Adverse Action guidelines.
10. Ability to understand complex processes and communicate effectively to stakeholders.

Education and Experience

1. A diploma or degree in human resources, business, or a related field is an asset.
2. At least 2 years of experience supporting HR administrative and/or recruitment activities.
3. Experience working with a variety of individuals across different levels and locations within a large, global organization.
4. Experience in a high-volume environment is an asset.

This role involves typical office work, primarily working with computers and remaining sedentary for long periods.

This description is not exhaustive and may be amended as needed.

Join Us

Stantec is a place where talented individuals come together to build, innovate, and make a difference. Join us to redefine your personal best.