Talent Acquisition Assistant

Edmonton; Calgary; On-site; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Unlimited travel perks

Competitive benefits package

Pension plan with employer matches

Job summary

Flair Airlines in Calgary is seeking a Talent Acquisition Assistant to provide administrative and coordination support across the recruitment process. You will coordinate interviews, maintain recruitment records, support pre-employment activities, and serve as the primary contact for candidates and leaders throughout the hiring process.

Working with the team, you will ensure activities are organized and compliant with policy, while enhancing candidate experience and reporting.

Qualifications

• Bachelor's degree or diploma in HR/Business Administration.
• 1–3 years in talent acquisition or recruitment coordination.
• Experience with ATS/HRIS and recruitment administration.
• Fluency in English and French (written and spoken).
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative and coordination support to the Talent Acquisition team.
• Coordinate interviews by scheduling candidates and managing calendars.
• Prepare job postings and recruitment materials.
• Maintain accurate candidate records in ATS/HRIS.
• Support pre-employment activities and onboarding documentation.

Skills

Bilingual (English & French)

Microsoft Office

ATS/HRIS experience

Interview coordination

Administrative support

Education

Bachelor's degree or Diploma in HR/Business Administration

Tools

ATS/HRIS

MS Office

Job description

Take Your Career to New Heights with Flair Airlines

We’re here to make air travel affordable for everyone, and we’re looking for talented individuals who want to help us continue changing the industry for the better. As Canada’s most reliable airline, we're all about offering real value. As we continue to expand our network, increase flight frequencies, and introduce more services, we’re looking for passionate team members to help us in our mission to make air travel accessible for everyone. We know who we are, and we’re confident in our approach.

Your Team

Join Flair’s Talent team, where hiring exceptional talent supports the continued growth of the organization. Reporting to the Manager, Talent, the Talent Acquisition Assistant provides administrative and coordination support throughout the recruitment process. This role is responsible for coordinating interviews, maintaining recruitment records, supporting pre‑employment and onboarding activities, and serving as a primary point of contact for candidates and leaders throughout the hiring process.

Working collaboratively with the recruitment team, the Talent Acquisition Assistant helps ensure hiring activities are organized, completed accurately, and delivered in accordance with company policies and applicable legislation.

A Day in the Life

• Provide administrative and coordination support to the Talent Acquisition team throughout the recruitment process.
• Monitor the Talent Acquisition inbox, respond to general recruitment inquiries, and direct candidates, hiring managers, and internal stakeholders to the appropriate Talent Acquisition team member.
• Prepare and post job advertisements on internal and external job boards.
• Coordinate interviews by scheduling candidates, managing calendars, and preparing interview materials.
• Support candidate screening activities by completing initial application reviews, as directed.
• Coordinate pre‑employment activities, including candidate assessments, reference checks, background checks, and other pre‑employment requirements.
• Prepare recruitment and onboarding documentation, ensuring all required information is completed prior to an employee's start date.
• Maintain accurate candidate records, recruitment documentation, and activity within the Applicant Tracking System (ATS) and other recruitment tracking tools.
• Maintain recruitment trackers, interview schedules, and other recruitment records to support Talent Acquisition activities and reporting.
• Support recruitment events, career fairs, and employer branding initiatives.
• Identify opportunities to improve recruitment administration and coordination processes.
• Perform other duties and responsibilities as assigned.

What You Bring to the Role

The preferred candidate should exemplify Flair's core values: honesty, efficiency, accountability, and respect, while demonstrating success in previous roles. Additionally, we are seeking individuals who possess:

• Education:
  • Bachelor's degree, Diploma in Human Resources, Business Administration, or a related field required.
• Experience:
  • Minimum of 1–3 years of experience in talent acquisition, recruitment coordination, human resources, or an administrative support role.
  • Experience supporting the recruitment process, including interview coordination, candidate communication, and recruitment administration.
  • Experience maintaining recruitment records and working with Applicant Tracking Systems (ATS) or Human Resources Information Systems (HRIS).
  • Experience coordinating pre‑employment activities, including background checks, reference checks, and onboarding documentation, is considered an asset.
  • Experience providing administrative support in a fast‑paced, customer service‑oriented environment.
• Skills & Abilities:
  • Fluency in both English and French (written and spoken) is required.
  • Strong attention to detail with a high level of accuracy in data entry, documentation, and record management.
  • Excellent organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.
  • Proficiency in Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, and Microsoft Teams; experience with Applicant Tracking Systems (ATS) and Human Resources Information Systems (HRIS) is considered an asset.
  • Excellent verbal and written communication skills, with the ability to communicate professionally with candidates, hiring managers, and internal stakeholders.
  • Strong customer service and interpersonal skills, with the ability to build and maintain effective working relationships.
  • Ability to work independently and collaboratively within a team environment.
  • Strong problem‑solving skills with the ability to identify opportunities to improve recruitment administration and coordination processes.
  • Demonstrated professionalism, discretion, and the ability to maintain confidentiality when handling sensitive information.
  • Ability to adapt to changing priorities and support multiple recruitment activities simultaneously.
• Requirements:
  • Clear criminal record check and satisfactory employment references.
  • Must be legally eligible to work in Canada without restriction.

Why You’ll Love Working Here

At Flair, we prioritize our teams by cultivating a supportive, collaborative work environment filled with opportunities for growth. Investing in our people is at the heart of what we do because your success fuels our collective achievements. We are dedicated to fostering a workplace where leaders thrive, innovation flourishes, and every team member feels valued and empowered.

From the moment you join us, you’ll have access to a comprehensive benefits package designed to support your well‑being—because when you’re at your best, so are we. This benefits package includes:

• Comprehensive Salary– A salary that reflects your experience and contributions.
• Comprehensive Benefits – Competitive medical and dental coverage, disability insurance, life insurance, and an employee & family assistance program.
• Retirement Savings – A pension plan with employer‑matched contributions.
• Unlimited Travel Perks – Enjoy free and discounted flights for you and your travel companions.

If you’re ready to join a team that’s bold, innovative, and fun, we want to hear from you!

Your Career, Your Journey—Join Flair!

If you’re ready to embark on this exciting journey with Flair Airlines, please submit your resume through the job posting and answer a few questions about your experience and suitability for the role. We look forward to reviewing your application.

Apply by: Aug 03, 2026

At Flair, we’re committed to building an inclusive, equal, and accessible workplace that welcomes diverse talent. We encourage candidates from all backgrounds to apply. If you need accommodation during the selection process, just let us know.

We thank all applicants for their interest in Flair; however, only those selected to continue in the process will be contacted.