Talent Acquisition Administrative Coordinator (Temporary 12 months)

L3Harris Technologies; Mirabel; On-site; CAD 46,000 - 66,000; Full time

Job summary

L3Harris Technologies in Mirabel, QC is seeking a Talent Acquisition Administrative Coordinator to support recruiters and HRBPs throughout the talent acquisition and onboarding processes. You will schedule interviews, draft offers, update ATS data, and prepare reports.

The ideal candidate is detail-oriented, proactive, and customer-service focused, with excellent written and verbal French and English. Familiarity with SuccessFactors or other ATS and MS Office/SharePoint is a plus.

Qualifications

• Diploma or certificate of collegial studies in administration or HR-related field with at least two years in administrative support.
• Experience in Aerospace & Defense is an asset.
• Experience with SuccessFactors or any ATS is an asset.
• Proficient in MS Office (Word, Excel) and SharePoint.
• Demonstrate strong interest for customer service and high attention to detail, urgency, and multi-tasking.
• Excellent written and verbal communication in French and English.

Responsibilities

• Schedule virtual and onsite interviews; serve as primary contact for candidates and staff.
• Draft offer letters for recruiters.
• Update recruiting spreadsheets and generate weekly/monthly reports.
• Create requisitions through the ATS (SuccessFactors).
• Close requisitions and complete onboarding tasks.
• Support contractors’ administrative tasks and onboarding.
• Promote openings internally and externally on company channels.
• Coordinate career events; manage promotional items inventory.
• Handle other administrative tasks as needed.

Skills

Customer service orientation

Attention to detail

Multitasking

Bilingual (French/English)

Written and verbal communication

Interpersonal communication

Education

Diploma or certificate in administration or HR-related field

Two years of administrative support experience

Tools

SuccessFactors

SharePoint

Microsoft Office

Job description

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers’ mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

L3Harris is the Trusted Disruptor in defense tech. With customers’ mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.

Job Title: Talent Acquisition Administrative Coordinator

Job Location: Mirabel, QC

Job Code: 44007

Job Schedule: Day Shift

Compensation Range: Between $46,000 - $66,000 CDN annually

As a Talent Acquisition Administrative Coordinator you'll be a key member of the hiring process. You will partner with recruiters and HRBPs to establish and maintain meaningful relationships with candidates and internal key stakeholders throughout talent acquisition and onboarding processes. The ideal candidate will be detail oriented, proactive, and customer service oriented.

Essential Functions

• Schedule virtual and onsite interviews for recruiting team and hiring managers. Prepare and communicate interview schedule and serve as primary point of contact for candidates and internal employees involved in the hiring process, as needed;
• Draft offer letters for recruiters;
• Update recruiting spreadsheets and statistics and generate weekly and monthly reports;
• Create requisitions through the Applicant Tracking System (ATS) (SuccessFactors);
• Close requisitions in SuccessFactors and proceed with onboarding tasks;
• Support contractors administrative tasks and onboarding;
• Promote openings internally and externally on company website, social media sites and other appropriate media outlets;
• Support coordination of career events;
• Managing promotional items inventory;
• Other administrative tasks as needed.

Qualifications

• Diploma or certificate of collegial studies in administration or any other relevant diploma related HR field with at least two (2) years of experience in an administrative support role;
• Experience in an Aerospace & Defense environment is an asset;
• Experience with SuccessFactors or any other ATS systems is an asset;
• Proficient in MS Office (Word, Excel) and Sharepoint;
• Demonstrate strong interest for customer service;
• Strong attention to detail and follow-up skills; high sense of urgency and ability to multi-task.
• Excellent communicator; possesses strong written and verbal communication skills in both French and English.

Eligibility Criteria

• Must be eligible for registration with the Controlled Goods Program;
• Must be eligible to obtain and maintain a government of Canada Reliability status and Secret Level 2/NATO Secret security clearance;
• Must be eligible to meet the requirements for U.S. International Traffic in Arms Regulations (ITAR).

L3Harris is proud to be an equal opportunity employer and is committed to treating all of its employees and job applicants with respect and dignity and to maintaining a workplace free from discrimination. Anyone applying for a position will be considered without regard to the following: race, national or ethnic origin, colour, religion, age, nationality, ancestry, ethnicity, gender, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability, citizenship status, or conviction for an offence for which a pardon has been granted or in respect of which a record suspension has been ordered, or any other characteristic that is protected by applicable human rights legislation.

L3Harris maintains a drug-free workplace and conducts pre-employment drug and alcohol testing and background checks, in accordance with applicable law. Such results are only accessible and viewed by individuals at L3Harris who have direct responsibility in the hiring process. If you fail to report for a drug and alcohol test, refuse to undergo such test or test positive for the presence of drugs or alcohol, the hiring process may be concluded or your offer of employment may be rescinded, in L3Harris' sole discretion.

This job is for an existing vacancy

At L3Harris, we foster an inclusive and equitable workplace. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. For applicants with disabilities, we will provide you with accommodation so that you have what you need in order to be at your best.

L3Harris performs background checks prior to employment as all applicants must be eligible for registration with the Controlled Goods Program and obtain and maintain a positive security assessment. Some positions may require a government of Canada "Reliability" status and/or Level 2 (Secret) security clearance. In addition, L3Harris performs pre-employment substance abuse testing where required.