Administrative Coordinator, Operations Support

L3Harris Technologies; Mirabel; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading defense technology company in Mirabel is seeking an Administrative Coordinator, Operations Support. This role involves providing comprehensive administrative support, creating reports, and working closely with operational teams. The ideal candidate should be bilingual in French and English, have strong MS Office skills, and possess at least six years of relevant experience. This is a full-time position with opportunities for professional growth.

Qualifications

• Minimum six years of experience in a similar position.
• Two years of experience if holding a professional college diploma.
• Experience in a similar role is essential.

Responsibilities

• Provide administrative support to operational managers.
• Create presentations and compile reports.
• Assist in personnel requisitions and coordinate trips.

Skills

Bilingual (French and English)

Advanced knowledge of MS Office Suite

Basic accounting knowledge

Knowledge of SAP

Knowledge of MS-Project

Analytical skills

Strong autonomy

Education

High school diploma or equivalent

Professional studies diploma or College diploma in Administration

Tools

MS Office (Word, Excel, Powerpoint)

SAP

MS-Project

Visio

Job description

Overview

Administrative Coordinator, Operations Support

Join to apply for the Administrative Coordinator, Operations Support role at L3Harris Technologies.

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers’ mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

L3Harris Technologies is the Trusted Disruptor in the defense industry. With customers’ mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.

Responsibilities

• Provide administrative support to operational managers and employees in Mirabel and external sites;
• Create different presentations in Powerpoint;
• Write letters, memos, e-mails;
• Create Excel tables, compile reports, data analysis;
• Review and maintain the department's filing system;
• Create service orders;
• Complete employee profile change requests;
• Assist in the creation of new personnel requisitions;
• Deliver mail;
• Coordinate trips and make different bookings;
• Prepare expense accounts;
• Prepare the arrival of new employees;
• Complete the different requests (JIRA): New employee access and hangars access; Various computer and maintenance requests;
• Process orders for different types of office supplies and printer cartridges;
• Participate in and monitor the department’s budget and indirect hours;
• Write, review, layout processes and procedures related to operations;
• Update the dashboards;
• Support the team of operations managers and make recommendations to improve work methods and tools in order to improve efficiency;
• Ensure the replacement of other administrative coordinators of the building and equipment maintenance department during absence and holidays;
• Perform timesheet adjustments.

Required Skills and Experiences

• High school diploma or equivalent with a minimum of six (6) years of experience in a similar position;
• Professional studies diploma or College diploma in Administration and management techniques or similar with a minimum of 2 years of experience in a similar position;
• Five (5) years of experience in a similar position;
• Bilingual (French and English) both written and oral;
• Advanced knowledge of the MS Office suite (Word, Excel, Powerpoint);
• Basic knowledge of accounting;
• Knowledge of SAP or any other Enterprise Resource Planning (ERP) systems is an asset;
• Knowledge of MS-Project, an asset;
• Knowledge of Visio an asset.

What makes you stand out

• You are an analytical person;
• You are not afraid to work with databases;
• You are also a field person, you like contact with operations;
• You perform best when you have a high level of autonomy in your work;
• You show initiative and judgment;
• You care about the success of the company.

Eligibility Criteria (Mandatory)

• Must be eligible for registration with the Controlled Goods Program;
• Must be eligible to obtain and maintain a government of Canada “Reliability” status and Level 2 (Secret) security clearance;
• Must be eligible to meet the requirements for U.S. International Traffic in Arms Regulations (ITAR).

L3Harris fosters an inclusive and equitable workplace. L3Harris is committed to treating all employees and applicants with respect and dignity and maintaining a workplace free from unlawful discrimination. For applicants with disabilities, we will provide accommodation so you have what you need to be at your best.

L3Harris performs background checks prior to employment as all applicants must be eligible for registration with the Controlled Goods Program and obtain and maintain a positive security assessment. Some positions may require a government of Canada “Reliability” status and/or Level 2 (Secret) security clearance. In addition, L3Harris performs pre-employment substance abuse testing where required.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Project Management and Information Technology

Industries

• Defense and Space Manufacturing