Take-off and Estimating Coordinator

Olympic International; North Vancouver; On-site; CAD 62,000 - 69,000; Full time

Job summary

Olympic International in North Vancouver is seeking an Estimating Coordinator to perform take-offs from mechanical drawings and develop accurate project cost estimates for HVAC solutions. The role requires basic HVAC knowledge and strong detail orientation.

You will manage the inbox, coordinate with clients, vendors, and Sales/Project Management teams, and use software tools to prepare precise cost estimates. This entry-level position offers foundational training within our sales office.

Qualifications

• Ability to interpret mechanical drawings, specifications, blueprints and schedules.
• Proficiency in Microsoft Office, Business Central, Bluebeam, Google Suite and SharePoint.
• Strong organizational, communication and time management skills.
• Analytical skills to break projects into tasks with attention to detail.
• Motivated self-starter, quick learner, open to feedback.
• Strong customer-centric focus and client coordination.

Responsibilities

• Take-off from mechanical schedules and project drawings to quantify materials and equipment.
• Manage the inbox and drive process improvements to support project flow.
• Prepare cost estimates using specialized software and verify supplier quotes for accuracy.
• Serve as the primary point of contact for clients, vendors and Sales/Project Management teams.

Skills

Interpret drawings

Microsoft Office

Bluebeam

Google Suite

SharePoint

Time management

Budget management

Attention to detail

Communication

Self-starter

Tools

Microsoft Office

Business Central

Bluebeam

Google Suite

SharePoint

Job description

Reports to

Estimating Manager

Posting Date

November 10, 2026

Salary

$61,500 – $68,675

Work Location

On-site

Job Type

Full-time

Number of Open Positions

1-2

Start Date

ASAP

Application Deadline

TBD

About Us

Founded in 1963, Olympic International is Western Canada's leading sales provider of HVAC equipment solutions. Headquartered in North Vancouver, we've grown from a manufacturer's representative to the region's foremost HVAC solutions provider, serving British Columbia and the Yukon. We specialize in meeting the HVAC equipment needs of building owners, mechanical contractors, engineering, procurement, and construction (EPC) firms. Whether it's for industrial, commercial, or institutional applications, our extensive HVAC knowledge and technical expertise drive our commitment to excellence.

Role Overview

This pivotal role involves two processes, Take-off and Estimating. A basic knowledge of HVAC systems, including heating, cooling, and ventilation, is essential to effectively perform this role. The take-off process involves capturing detailed information from mechanical schedules, performing precise take-offs from project drawings, and analyzing project requirements to ensure accuracy in material and equipment quantification. Additionally, the role includes managing the inbox and taking a proactive approach to process improvements. The estimating process is crucial for ensuring accurate project cost estimations, which enhance competitiveness and profitability. The Estimator will gain a thorough understanding of our HVAC equipment offerings, use specialized software to produce precise cost estimates, and verify supplier quotes for accuracy and competitiveness. They will also play a key role in maintaining cost transparency, analyzing project drawings, and serving as the primary point of contact and support for clients, vendors, and Sales/Project Management teams, ensuring seamless project execution through various stages of the process. The Take-off and Estimating Coordinator role serves as the entry-level position in our sales office and acts as the foundational training role for all other positions within the Company.

Required

• Ability to accurately interpret mechanical drawings, specifications, blueprints and schedules.
• Proficiency in Microsoft Office, Business Central, Bluebeam, Google Suite, and SharePoint.
• Strong organizational, communication, and time management skills, with the ability to manage multiple projects simultaneously, focusing on budget management, productivity, and meeting deadlines.
• Analytical skills to break projects into tasks and sub-tasks, with attention to detail (e.g. precise material and equipment quantification).
• Motivated self-starter, quick learner, and open to feedback for continuous improvement and skill development.
• Strong customer-centric focus, with the ability to think outside the box and coordinate with clients while managing multiple responsibilities.