Systems and Data Management Officer, Student Success

University of Toronto; Toronto; On-site; CAD 85,000 - 108,000; Full time

Job summary

University of Toronto seeks a Systems and Data Management Officer for Student Success. You will configure CLNx and Folio, manage data, train users, and create Power BI dashboards.

You will work with staff to tailor reports and workflows, ensuring data integrity and timely insights for leadership. You will develop system documentation, training modules, and demonstrations, while coordinating with the Lead and partners to meet reporting needs.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Minimum three years related experience.
• Experience training co-workers on complex systems.
• Experience implementing and maintaining complex database systems.
• Experience configuring systems for end users.
• Experience manipulating and analyzing large complex data sets.
• Experience developing Power BI or Tableau data dashboards and visualizations.
• Demonstrated experience managing large complex technology projects.
• Experience with databases, user experience, and/or logic trees.
• Advanced skills in Power BI and/or Tableau.
• Advanced Office skills (Word/Excel/PowerPoint) with templates/macros.

Responsibilities

• Configure system features and applications; test configurations; troubleshoot issues.
• Analyze and recommend programming enhancements.
• Oversee data retrieval/manipulation and data analysis processes.
• Produce complex statistical information; draft statistics reports and summaries.
• Generate reports; provide detailed data analysis to stakeholders.
• Draft and edit training content; train end-users on procedures.
• Develop data dashboards for leadership.
• Provide ad hoc reporting for leadership.

Skills

Bachelor's degree

3+ years experience

Training co-workers

Complex database systems

System configuration

Data manipulation/analysis

Power BI/Tableau dashboards

Project management

Databases/UX/logic trees

MS Office advanced

Interpersonal skills

Flexibility

Integrity

Attention to detail

Education

Bachelor's degree or equivalent

Tools

Power BI

Tableau

Job description

Systems and Data Management Officer, Student Success

Date Posted: 09/28/2026
Req ID: 50328
Faculty/Division: Vice-Provost, Students
Department: Student Success
Campus: St. George (Downtown Toronto)
Position Number: 00047977
Existing Vacancy: Yes

Description:

About us:

Student Life connects life to learning. We believe every student should have the opportunity to participate in university life actively and find connection and community while discovering new ways of thinking and being in the world. We provide resources, support and engagement opportunities that are inclusive and accessible, ensuring every student can build experiences that set them up for a lifetime of success.

Within Student Life, the cluster of Student Life Programs & Services (SLP&S), supports students as they achieve personal, academic, career and civic goals. We engage students throughout their learning and development with the following units: Accessibility Services, Career Exploration & Education, Centre for Learning Strategy Support, Clubs & Leadership Development, Housing, Indigenous Student Services and First Nations House, Mentorship & Peer Programs, Multi-faith Centre, Orientation, Student Success, Transition & Engagement and TCard Services. Together with staff, faculty, students, alumni, employers and community partners, we provide an integrated and coherent path to success that reflects our students' diversity.

Student Life Programs & Services is committed to the University of Toronto principles of equity, inclusion, and reconciliation and we create diverse, accessible, inclusive and welcoming spaces of opportunity that foster deepened engagement, learning, personal growth, and identity development for all students. We are committed to embedding these principles into all the work we do, reducing barriers so that students from all backgrounds and lived experiences can feel a sense of belonging in the communities they find here.

To align with our strategic priorities,and represent the diverse students we serve, we strongly encourage applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening the mission of both the University of Toronto and Student Life.

Your opportunity:

Working under the general direction of the Director, Student Success and reporting to the Lead, Systems and Data Management, the Systems and Data Management Officer will provide systems support for the CLNx (Career and Co-Curricular Learning Network) and Folio. They will be responsible for system configuration, data management, user training, and reporting for Student Life at the St. George Campus. The Officer, working within a team, will be the main team member to configure systems, configure program workflows in Folio in consultation with staff members, assign roles and permissions, manage labels and apply filters within Folio,import student accounts, develop Power BI data dashboards, develop term and annual data reports, and provide ad hoc reporting for leadership. The Officer will be responsible for the day-to-day maintenance of the CLNx and Folio respond to user issues/bugs, as well as training new users on the systems. The Officer, working with the Lead, will consult with partners to understand their system and reporting needs, determine the appropriate configuration or reports required. The incumbent will develop system documentation, training modules and provide system demos. The Officer will backfill for the Lead as required, and update content on the system.

Your responsibilities will include:

• Configuring system features and applications; testing new software configurations; troubleshooting and resolving technical issues
• Analyzing and making recommendations for programming enhancements
• Assessing and determining methodologies for data retrieval and manipulation; overseeing the data collection and analysis process
• Producing complex statistical information; preparing draft statistical reports and summaries from data collected
• Generating reports; providing detailed information on data analysis findings to stakeholders
• Drafting and editing training content
• Training end-users on procedures and the use of IT supported systems
• Creating data dashboards for leadership

Essential Qualifications:

• Bachelor's Degree or an acceptable equivalent combination of education and experience.
• Minimum three years related experience
• Previous experience training co-workers on complex systems
• Demonstrated experience implementing and maintaining complex database systems
• Experience configuring systems for end users
• Experience manipulating and analyzing large complex data sets
• Experience developing Power BI or Tableau data dashboards and visualizations, and reports
• Demonstrated experience managing large complex projects involving technology
• Experience working with databases, user experience, and/or logic trees
• Advanced skills in Power BI and/or Tableau
• Advanced computer skills in Microsoft Office (must be able to set-up templates and macros in Word and Excel, set-up Excel spreadsheets including formulas, and preparing sophisticated PowerPoint presentations
• Strong interpersonal skills and the ability to build relationships and work collaboratively
• Must be flexible and adaptable with a high level of initiative and results orientation
• Demonstrated integrity, professional maturity, judgement, tact, diplomacy, and conflict resolution skills
• Strong organizational skills, accuracy, and attention to detail, with a proactive solution focus

Assets (Nonessential):

• Experience with user experience, an asset

To be successful in this role you will be:

• Articulate
• Meticulous
• Multi-tasker
• Organized
• Tactful
• Team player

NOTE: This is a fully onsite term position ending June 2028.

Closing Date: 10/07/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time NOTE: This is a fully onsite term position ending June 2028.
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $84,564 with an annual step progression to a maximum of $108,145. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Divisional HR Office Email:

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].

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Data Management, Testing, User Experience, Manager, Intern, Data, Technology, Management, Entry Level