Support Coordinator at Okanagan College

Okanagan College; Penticton; On-site; CAD 62,000 - 71,000; Full time

Job summary

Okanagan College in Penticton is seeking a Support Services Coordinator to oversee the day-to-day operations of Continuing Studies & Corporate Training, coordinate schedules, rooms, and instructor contracts, and support Camp OC on the Penticton Campus. You will compile enrollment data, generate reports, manage budgets, and ensure data integrity while delivering a positive learner experience.

This non-regular full-time role offers a collaborative campus environment and opportunities to influence

Qualifications

• Completion of a diploma in Business Administration, Office Administration, Education, or a related field.
• Minimum of 2 years of related experience providing administrative, program, or operational support.
• Experience coordinating schedules, contracts, and logistics for program delivery.
• Experience compiling data, preparing reports, and maintaining records.
• Front-line support experience in a service environment.
• Equivalent education and experience will be considered.

Responsibilities

• Coordinate day-to-day CSCT programs and short courses for efficient delivery.
• Maintain program schedules, room bookings, and instructor contracts.
• Oversee Camp OC activities in summer with support from staff.
• Prepare materials and ensure timely start-up and close-out of courses.
• Assist with communications, marketing support, and enrollment visibility.

Skills

Organizational skills

Time management

MS Office proficiency

Communication skills

Education

Diploma in Business Administration / Office Administration

Tools

Destiny One

Job description

This Full time on site position offers great opportunities for career growth. When you join Okanagan College, you’re joining a team that’s transforming lives and communities. Every course you create, every student you support and every connection you build, it all matters. Be a part of a vibrant campus community, where the work you do every day truly makes a difference.

Desired Start Date: September 14, 2026

Position End Date: January 29, 2027

Salary Range: $61,753 -$70,561 annually

Bargaining Unit: Support

Appointment Type: Non-Regular Full-Time

Posting Closing Date: August 31, 2026

Position Summary

Under the supervision of the Associate Director, the Support Services Coordinator (SSC) plays a key role in the efficient delivery of corporate and contract training courses and programs offered through Continuing Studies & Corporate Training (CSCT). The SSC also will support delivery of Camp OC on the Penticton Campus during the summer months. Working closely with Program Coordinators and Instructors, this position is responsible for coordinating a range of administrative, scheduling, systems, and student support functions that contribute to the successful delivery of quality learning experiences. Key responsibilities include supporting the day-to-day operations of corporate and contract programs and courses, preparing schedules and room bookings, tracking and maintaining data in registration systems, assisting with communications to students and instructors, coordinating operations with Camp OC Program Administrator, and monitoring supply and material budgets. The Support Services Coordinator contributes to a positive learner experience and plays an important role in supporting the department’s commitment to quality and responsiveness.

Functions and Duties

• 1. Program and Course Delivery

  Coordinates the day-to-day operations of Continuing Studies & Corporate Training (CSCT) programs and short courses to ensure efficient delivery and positive learner experience.

  Maintains program schedules, room bookings, and instructor contracts to support accurate and timely program delivery.

  Oversees day-to-day events and activities of Camp OC during the summer months with support from Program Administrator and Program Coordinator.

  Supports course start-up and close-out activities, ensuring materials, supplies, and administrative requirements are prepared and completed.

  Contributes to marketing efforts by ensuring course information is accurate and current across digital and print platforms, supporting visibility and enrollment.

• 2. Instructor, Student, and Stakeholder Support

  Serves as a primary operational resource for instructors of corporate and contract training, ensuring they have the logistical support, materials, and information required to deliver high-quality learning experiences in safe environments.

  Supports a positive, inclusive, and safe environment for learners and staff.

  Provides timely responses to inquiries and ensures accurate communication regarding program schedules, updates, and requirements.

  Escalates complaints, concerns, or incidents appropriately, in collaboration with Program Coordinators.

• 3. Data, Reporting, and System Support

  Compiles enrollment and program data to inform decision-making, program evaluation, and budget planning.

  Prepares and distributes reports and documentation, ensuring accuracy within departmental requirements.

  Maintains compliance with college data standards and privacy policies through accurate record-keeping and documentation practices.

  Troubleshoots and resolves issues in student registration systems, escalating as required, and ensures data integrity across systems to support reliable reporting.

• 4. Budget and Resource Management

  Monitors program supply and material budgets for assigned corporate and contract training and youth programming activities.

  Tracks and reconciles receipts, purchase orders, and related financial documentation to support accurate budget management.

  Assists with financial reporting and variance tracking in collaboration with the Program Coordinators.

• 5. Other Duties

  Performs other duties and assists with special projects as assigned to support the goals of Continuing Studies & Corporate Training.

Education and Experience Required

• Completion of a diploma in Business Administration, Office Administration, Education, or a related field.
• Minimum of 2 years of related experience providing administrative, program, or operational support, preferably in an educational or training environment.
• Experience coordinating schedules, contracts, and logistics to support program or service delivery.
• Demonstrated experience compiling and analyzing data, preparing reports, and maintaining accurate records.
• Experience providing front-line support to instructors, students, or clients in a service-oriented environment.
• Equivalent combination of education and experience will be considered.

Preferred / An Asset

• Experience using student information and registration systems such as Destiny One or Banner.
• Familiarity with supporting marketing or communications activities in a program or service delivery context.
• Experience supporting youth programming, camps, or child-focused programs.

Skills and Abilities

Working knowledge of program and course delivery processes in a post-secondary or training environment. Understanding of data integrity principles and information privacy standards. General knowledge of budgeting and financial tracking practices. Strong organizational and time management skills with the ability to coordinate multiple priorities and deadlines. Proficiency in Microsoft Office applications (Word, Excel, Outlook, Teams) and the ability to learn new digital platforms. Effective verbal and written communication skills for liaising with instructors, students, and internal and external stakeholders. Strong analytical skills to compile, interpret, and present enrollment and program data. Problem-solving and troubleshooting skills to resolve routine issues independently and escalates complex matters appropriately. Demonstrated ability to deliver accurate, timely, and high-quality work with keen attention to detail. Ability to adapt to changing priorities while maintaining focus on service and results. Ability to make decisions quickly and independently. Ability to foster positive working relationships with a variety of stakeholders. Ability to exercise judgment and discretion when handling confidential or sensitive information. Ability to contribute to a positive and inclusive learner experience while supporting the goals of the department. Experience working with children and minors and their parents/guardians an asset.

Our Values

• Students first: Creating meaningful life-long educational opportunities of the highest quality for alumni, current, and future students is at the heart of everything we do.
• Community: We are one College. We enthusiastically embrace the opportunity to work with, learn from, and support everyone we encounter collaboratively and collegially.
• Respect: We welcome, embrace, and celebrate that which make us unique in creating an environment in which every individual is valued, affirming our commitment to human dignity for all.
• Courage: We are courageous in our actions in areas that contribute to positive change in our communities and beyond. We have the courage to be vulnerable. We are truthful, sincere, and act ethically with honesty and fairness.
• Relationships: We steward meaningful relationships built on a foundation of reciprocity. We are compassionate, empathic, and care for the holistic well-being of students, employees, community members, and the land.
• Distinction: We choose activities in which we can achieve excellence and positively impact society.

Equitable and Inclusive Participation

Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups/visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail]. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.