Support Administrator

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers’ mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

L3Harris Technologies is the Trusted Disruptor in the defense industry. With customers’ mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.

Temporary one year position

L3 Technologies MAS, located in Trenton (ON), is a subsidiary of L3Harris Technologies, Inc. For more than 12 years, we have been repairing, maintaining and modernizing the CC-150 Polaris fleet operated by the Royal Canadian Air Force. The CC-150 Polaris fleet is used by the government for such high-profile missions as VIP transportation and strategic air-to-air refueling, as well as passenger, freight and medical evacuation transportation. As the prime contractor, L3 MAS is providing overall program management, material management and engineering support services, as well as line and heavy maintenance support and component maintenance, repair and overhaul (MRO) services.

As a Support Administrator and non-unionized employee, you will be an integral part of the admin team, working with the Operations Manager, Supervisors and employees (union and non-union) to provide administrative support and office services to approx. 65 employees in Trenton. You will be responsible for supporting Operations management in daily operations related to Line & Heavy Maintenance activities, and you will provide a link between operations and the Human Resource and Finance staff at MAS headquarters in Mirabel.

Essential Functions:

• Under minimal supervision, you will support management team in their day-to-day administrative duties
• Provide administrative support to Heavy Maintenance activities such as entering data required for management analysis, dealing with management HR to bring employees / contractors onboard, etc.
• Reserve classrooms, book training (RDDC), arrange restricted area pass etc. as required.
• Track GEMBA initiatives and progress on individual tasks.
• Update office staff attendance/schedule daily, including sick days, vacation, etc. be the single POC for office staff call-ins, and call directing.
• Escort contractors entering and exiting the base who do not have proper security clearance.
• Reserve conference rooms for meeting (internal & external)
• Ordering for and maintaining office supply locker, coffee pods, etc.;
• Manage applications for security passes and liaising with L3 security team for timelines of security clearance timelines.
• Responsible for payment and record keeping for all invoices and payment of goods and services;
• Request and track RPOPs work requests (infrastructure issues)
• Take care of vehicle upkeep i.e., May’s Motors, Service Ontario, insurance slips etc.
• Liaise with procurement for purchases, contractor requirements, aircraft on ground administration, etc.
• Backfill for other admin positions during absences such as tasking and pay.
• Book hearing tests
• Issue Boot vouchers
• Fire warden, Health & Safety Rep, first aid kit inspection and replenish
• Administrative support to the office team, which include but are not limited to creating presentations in PowerPoint, update and create Excel spreadsheets, compile reports, take meeting minutes, conduct financial analysis, prepare for arrival of new employees and update information dashboards as necessary.
• Administrative support to operations management team, updating procedures (TOP, AMP, etc.) tracking read and sign ensuring all AMEs / OSS have completed by a specific date.
• Liaise with Mirabel team for visits, finding correct SVOs for trips, booking hotels and transportation when required, arranging office space.
• Answer AMEs questions on pay and expenses with references of the reply.

Qualifications:

• High School Diploma or equivalent and a minimum of 5 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimumof 2 years of prior related experience
• Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint);
• Knowledge of SAP or any other ERP (Enterprise Resources Planning) system, an asset;
• Knowledge of military operations, policies and procedures considered an asset.

Eligibility Criteria (Mandatory) :

• Must be eligible for registration with theControlled Goods Program;
• Must be eligible to obtain and maintain a government of CanadaReliabilitystatus andSecret Level 2 / NATO Secretsecurity clearance.
• Must be eligible to meet the requirements forU.S. International Traffic in Arms Regulations (ITAR).

L3Harris is proud to be an equal opportunity employer and is committed to treating all of its employees and job applicants with respect and dignity and to maintaining a workplace free from discrimination. Anyone applying for a position will be considered without regard to the following: race, national or ethnic origin, colour, religion, age, nationality, ancestry, ethnicity, gender, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability, citizenship status, or conviction for an offence for which a pardon has been granted or in respect of which a record suspension has been ordered, or any other characteristic that is protected by applicable human rights legislation.

L3Harris maintains a drug-free workplace and conducts pre-employment drug and alcohol testing and background checks, in accordance with applicable law. Such results are only accessible and viewed by individuals at L3Harris who have direct responsibility in the hiring process. If you fail to report for a drug and alcohol test, refuse to undergo such test or test positive for the presence of drugs or alcohol, the hiring process may be concluded or your offer of employment may be rescinded, in L3Harris’ sole discretion.

At L3Harris, we foster an inclusive and equitable workplace. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. For applicants with disabilities, we will provide you with accommodation so that you have what you need in order to be at your best.

L3Harris performs background checks prior to employment as all applicants must be eligible for registration with the Controlled Goods Program and obtain and maintain a positive security assessment. Some positions may require a government of Canada “Reliability” status and/or Level 2 (Secret) security clearance. In addition, L3Harris performs pre-employment substance abuse testing where required.