Supply Office Assistant

Simcoe Muskoka Catholic District School Board; Barrie; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established educational institution is seeking a dedicated School Office Assistant to join its team. This role is vital for providing essential administrative and secretarial support, ensuring the smooth operation of the school office. Responsibilities include preparing correspondence, maintaining records, and handling inquiries in accordance with school policies. The ideal candidate will possess strong secretarial skills, excellent communication abilities, and proficiency in various computer applications. This position offers an opportunity to contribute to a supportive and inclusive educational environment, making a positive impact on students and staff alike.

Qualifications

• Requires a Two Year College Diploma or equivalent secretarial experience.
• Proficiency in computer and word processing skills is essential.

Responsibilities

• Provide administrative and secretarial support within the school setting.
• Prepare correspondence and maintain files and records.

Skills

Secretarial Skills

Communication Skills

Keyboarding Skills

Computer Skills

Interpersonal Skills

Time Management

Education

Two Year College Diploma

Equivalent Secretarial Courses

Tools

Microsoft Word

Quicken Accounting

Windows Operating System

Office Equipment

Job description

Job Summary: The School Office Assistant works with other school office staff to provide administrative and secretarial support within a school setting. Duties can include: preparation and/or typing of correspondence, completion of reports and documents, maintenance of files and records, answering and/or directing enquiries as per board/school policy.

Skills and Qualifications:

• Two year College Diploma or equivalent combination of secretarial courses and up to three years of relevant secretarial experience in a school or related position.
• Excellent secretarial and communication skills.
• Demonstrated proficiency in keyboarding, computer and word processing skills, particularly in the Windows system environment, utilizing programs such as Word, e-mail systems, and Quicken Accounting.
• Familiarity with office equipment including photocopier, facsimile, public address system, and multi-line phone system.
• Effective interpersonal skills, an ability to work co-operatively and independently, proven time management, scheduling, and organizational skills.
• First Aid Certification would be an asset.

Please note: Interested applicants must forward a cover letter and resume indicating qualifications, education, and experience. A Pastoral Reference is not required. Accessibility accommodations are available for all parts of the recruitment process upon request. Accommodation queries should be directed to the Human Resources Department. Only those candidates selected for an interview will be contacted. As a condition of employment, new employees to SMCDSB are required, by legislation, to submit a satisfactory Criminal Background Check with a Vulnerable Sector Screening.

The Simcoe Muskoka Catholic District School Board is deeply committed to promoting Truth, Reconciliation and the rights of Indigenous peoples, Human Rights, Equity and Anti-Racism, and the elimination of Oppressive Practices, in our schools, our workplace and in the communities we serve. We strongly encourage applications from all individuals including those with varied lived experiences that can contribute to the diversification of the workforce at the SMCDSB. THE BOARD IS AN EQUAL OPPORTUNITY EMPLOYER.