Supply Chain Assistant

TEEMA; North Vancouver; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a Supply Chain Assistant to support their dynamic Supply Chain team. This role involves coordinating system access for suppliers, managing purchase orders, and ensuring documentation is organized and up-to-date. The ideal candidate will possess strong administrative and customer service skills, with a keen eye for detail and the ability to thrive in a fast-paced environment. Join a collaborative team where your contributions will be essential in streamlining processes and enhancing supplier relationships. If you are passionate about supply chain management and eager to make an impact, this is the opportunity for you.

Qualifications

• 2+ years experience in an office environment with strong administrative skills.
• Intermediate computer skills, especially with MS Office and SharePoint.

Responsibilities

• Coordinate system access requests and manage documentation for the Supply Chain team.
• Create and manage purchase orders, ensuring compliance with procurement guidelines.

Skills

Administrative Skills

Customer Service

Problem Solving

Communication Skills

Organizational Skills

Education

Post-secondary education in Business Administration

Logistics or Supply Chain

Tools

Microsoft Office Suite

SharePoint

Job description

Job Title: Supply Chain Assistant
Job ID: 78763
Location: Vancouver, British Columbia

Overview:
The Supply Chain Assistant will support the Supply Chain / Subcontract Management team by coordinating system access, maintaining documentation, and ensuring timely execution of administrative processes. Key responsibilities include creating and managing purchase orders, managing supplier portal applications, and maintaining internal registers and bulletins.

What you will be doing:
This role serves as the primary point of contact and coordinator for system access requests for Suppliers, provides administrative support to the Subcontract Authorities and ensures internal registers are accurately maintained and kept up to date.

1. Maintain various registers in accordance with project-specific instructions.
2. Organize and manage documentation within designated folders using File Explorer or SharePoint.
3. Create Purchase Orders (POs) using supply chain software systems in accordance with project requirements and procurement guidelines.
4. Identify and address system interface errors affecting POs processing and closing.
5. Work closely with program controls and finance department to reconcile PO/invoice issues.
6. Support Subcontract Authorities in resolving system-related issues that could impact material availability or the achievement of milestones.
7. Coordinate supplier account creation and onboarding activities into company systems, ensuring timely access and compliance with internal protocols.
8. Manage Supplier Portal applications and approval processes.
9. Whitelist supplier user accounts in SharePoint, ensuring appropriate permissions and secure access.
10. Provide training and ongoing support to suppliers on company systems, addressing access issues and system-related inquiries as needed.
11. Maintain and update the internal changes bulletin.
12. Assist with general departmental tasks, including printer setup, system access coordination, and meeting room bookings.
13. Update the weekly deck for specific programs to support reporting and stakeholder alignment.
14. Perform manual data entry and updates in departmental trackers.

Other Tasks:

1. Act as a liaison with Subcontract Authorities, offering administrative support as required.
2. Ensure deliverables and inputs from all stakeholders.
3. Assist with onboarding of new team members by arranging system access, workspace setup, and orientation materials.
4. Other duties as needed.

What you must have:

1. Extensive administrative skills.
2. Intermediate level computer skills including Microsoft Office suite (Word/Excel/PowerPoint/Outlook/Teams).
3. Strong customer service and diplomacy skills.
4. Demonstrated ability to multi-task, prioritize work and to problem solve in an inclusive manner with internal colleagues and external parties.
5. Excellent oral and written communication and presentation skills.
6. Ability to work effectively with limited direction and function as a key team member.
7. Understanding of procurement processes and corporate governance principles is an asset.
8. Ability to fit into a team environment and personal skills to compliment teamwork development.
9. Strong organizational skills and attention to detail.
10. Completion of a post-secondary education in business administration, logistics, supply chain, or any related area preferred.
11. A minimum of 2 years’ experience in an office environment.
12. Familiarity with SharePoint and document management tools preferred.

Salary/Rate Range: $35-43 per hour