Supply Chain Administrative Assistant

New Gold Inc; Emo Township; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading mining company in Ontario is seeking a Supply Chain Administrative Assistant at the Rainy River Mine. The role entails providing administrative and logistical support, maintaining records, and ensuring compliance in the supply chain processes. Candidates should have strong organizational skills, administrative experience in supply chain or logistics, and proficiency in Microsoft Office. A competitive compensation package is offered.

Benefits

Competitive salary

Quarterly bonuses

Extended health and dental benefits

Retirement savings plan with company matching

Qualifications

• High school diploma required; post-secondary education or experience in supply chain preferred.
• Administrative experience in supply chain or logistics.
• Strong attention to detail and ability to prioritize in a fast-paced environment.

Responsibilities

• Provide vital administrative and logistical support.
• Create and update departmental reports.
• Process invoices and validate charges.

Skills

Strong organizational skills

Excellent communication skills

Proficiency in Microsoft Office

Analytical thinking skills

Ability to multitask

Education

High school diploma

Post-secondary education in supply chain

Tools

ERP systems (SAP or similar)

Job description

Make an impact at Canada’s premier mining company.

When you advance your career at New Gold, you are joining a Canadian-focused intermediate gold mining company engaged in the operation, development, and exploration of mineral properties. Our mission is to be a leading intermediate gold producer, driving responsible and profitable mining that creates sustainable value for our employees, shareholders, communities, and the environment. New Gold acknowledges the lands and resources of the Treaty 3 Territory and respects the traditional values of our First Nation partners. To learn more about New Gold, visit our website at www.newgold.com. For more about our culture and practices, visit our Career page.

We attract highly skilled individuals. By joining us, you can expect:

• A stimulating, values-based work environment
• A culture of collaboration and inclusion
• Inspiring colleagues and approachable leaders
• Career development opportunities
• A commitment to responsible mining, health and safety, and community engagement
• A competitive total compensation package
• A comprehensive benefits package including a retirement savings plan

Rainy River Mine

Located in northwestern Ontario, 65 km northwest of Fort Frances, the Rainy River Mine is an open-pit gold and silver operation.

The mine is near the Ontario/Minnesota border, halfway between Winnipeg and Thunder Bay. The area hosts over 130 bird species and large populations of moose, bears, and deer. Outdoor enthusiasts will enjoy hunting, fishing, winter sports, and lake activities.

About The Role

Schedule: 5/2 4/3 – 9-hour days

Reports To: Supply Chain Superintendent

Position Overview

Reporting to the Supply Chain Superintendent, the Supply Chain Administrative Assistant provides vital administrative and logistical support. Responsibilities include coordinating activities, maintaining records, facilitating communication, supporting procurement, inventory management, and distribution. The role involves document control, scheduling, and compliance tracking, ensuring smooth supply chain processes.

This full-time position is based at the Rainy River Mine Site, working 5 days on, 2 days off, followed by 4 days on, 3 days off.

Key Responsibilities

• Create and update departmental reports; assist with performance metrics, inventory, and training reports
• Provide general administrative support
• Control and review SOPs, policies, and controlled documents
• Create tickets for repairs and follow up
• Maintain departmental filing system
• Manage training files
• Track Transportation of Dangerous Goods compliance
• Investigate invoice discrepancies with Accounts Payable, Warehouse, and Procurement
• Prepare site-wide bulletins and departmental communications
• Create purchase requisitions and follow up on deliveries
• Process invoices, validate charges, and resolve discrepancies
• Track team absences and manage the roster
• Support team events and facilitate their success
• Schedule meetings, prepare agendas, and record minutes
• Identify inefficiencies and suggest improvements
• Provide other administrative support as needed

Qualifications

• High school diploma required; post-secondary education or experience in supply chain, logistics, or mining environment preferred
• Administrative experience in supply chain or logistics
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to multitask and prioritize in a fast-paced environment
• Works well under pressure and meets deadlines
• Analytical thinking skills
• Verbal and written communication skills
• Team-oriented and proactive
• Discretion and confidentiality in handling sensitive information
• Experience with ERP systems (SAP or similar)
• Supply Chain background is an asset

Why Choose New Gold?

• Competitive salary, incentive programs, and quarterly bonuses
• Extended health and dental benefits
• Disability insurance
• Retirement savings plan with company matching