Supervisor, Proposals

Fasken; Toronto, Ottawa; On-site; CAD 95,000 - 110,000; Full time

Job summary

Fasken in Toronto seeks a Supervisor, Proposals to lead strategic proposals, RFx and pitches, partnering with lawyers and BD to drive client-focused content and win rates. You will oversee the proposal process from assessment to delivery, refine pricing guidance with the pricing team, and manage a small team while ensuring brand consistency and high-quality outputs.

The role requires a minimum of 5 years in proposals or related BD, with strong MS Office and CRM tool experience.

Qualifications

• Post-secondary diploma or degree in Marketing, Communications, Business, Law or a related field.
• A minimum of 5 years of experience working on proposals, pitches or related business development materials is required.
• Legal or other professional services experience is strongly preferred. An equivalent combination of education, training and experience is acceptable.
• Strong understanding of proposal, pitch, RFP and RFI development processes.
• Knowledge of professional services marketing and business development practices.
• Proficiency with Microsoft Office programs, including Copilot, Outlook, Excel, PowerPoint and Word.
• Experience with CRM and content management systems.

Responsibilities

• Lead and coordinate the preparation of RFx (Requests for Proposals, Requests for Information, pitches and presentations) for qualified opportunities.
• Facilitate the application of the Firm's Opportunity Assessment Process, providing guidance regarding opportunity qualification and pursuit strategy.
• RFx Strategy and Writing: Work closely with lawyers and other business departments (BD, Client Insights) to develop persuasive, client-focused content that clearly communicates the Firm's experience, capabilities and value proposition.
• Work with the Pricing team to identify and develop relevant alternative fee arrangements in compliance with firm policies.
• Draft, edit and tailor firm descriptions, lawyer biographies, experience descriptions and other supporting materials.
• Quality Assurance: Review proposal materials for quality, accuracy, consistency, tone, branding and responsiveness to client requirements to ensure deliverables meet Firm standards.
• Serve as a lead resource for RFx work, providing guidance on writing, editing and production, coordinate competing priorities and promote consistent standards across proposal deliverables.
• Knowledge Management: Maintain and leverage previous proposals, pitch materials, templates, precedents and other resources.
• Share best practices and support knowledge-sharing across the Pursuit and Business Development team.
• Innovation and Efficiency: Identify and recommend opportunities to improve proposal processes, templates, resources, tools and workflows to strengthen quality and efficiency.
• Develop and share best practices relating to the use of AI-enabled tools, ensuring compliance with Firm policies, client requirements and confidentiality obligations.
• Feedback and reporting: Log opportunities and outcomes, following up with lawyers to understand wins/losses and report on RFx outcomes quarterly.
• Work with the Senior Director, Pursuits on proposal debriefs to understand outcomes and inform continuous improvement efforts.

Skills

Proposal development

Pitch development

Client-focused communication

Process improvement

Team collaboration

Education

Post-secondary diploma or degree in Marketing, Communications, Business, Law or related field

Tools

Microsoft Office (Copilot)

CRM systems

Content management systems

Job description

Job Category: Marketing & Business Development

The Supervisor, Proposals is responsible for delivering high-quality, strategic proposals, pitches and presentations that support the Firm's client and growth objectives. Working closely with lawyers and Business Development professionals, the role provides strategic and hands‑on support throughout the proposal process, from initial assessment, response planning, pricing strategy through drafting, production and final delivery. The Supervisor ensures proposal materials are compelling, client‑focused, accurate, consistent with the Firm's brand and responsive to client requirements. The role identifies opportunities to improve proposal processes, resources and efficiencies across the firm. The supervisor oversees one direct report.

Primary Responsibilities:

• Lead and coordinate the preparation of RFx (Requests for Proposals, Requests for Information, pitches and presentations) for qualified opportunities.
• Facilitate the application of the Firm's Opportunity Assessment Process, providing guidance regarding opportunity qualification and pursuit strategy.
• RFx Strategy and Writing:
• Work closely with lawyers and other business departments (BD, Client Insights) to develop persuasive, client‑focused content that clearly communicates the Firm's experience, capabilities and value proposition.
• Work with the Pricing team to identify and develop relevant alternative fee arrangements in compliance with firm policies.
• Draft, edit and tailor firm descriptions, lawyer biographies, experience descriptions and other supporting materials.
• Quality Assurance:
• Review proposal materials for quality, accuracy, consistency, tone, branding and responsiveness to client requirements to ensure deliverables meet Firm standards.
• Serve as a lead resource for RFx work, providing guidance on writing, editing and production, coordinate competing priorities and promote consistent standards across proposal deliverables.
• Knowledge Management:
• Maintain and leverage previous proposals, pitch materials, templates, precedents and other resources.
• Share best practices and support knowledge‑sharing across the Pursuit and Business Development team.
• Innovation and Efficiency:
• Identify and recommend opportunities to improve proposal processes, templates, resources, tools and workflows to strengthen quality and efficiency.
• Develop and share best practices relating to the use of AI‑enabled tools, ensuring compliance with Firm policies, client requirements and confidentiality obligations.
• Feedback and reporting:
• Log opportunities and outcomes, following up with lawyers to understand wins/losses and report on RFx outcomes quarterly.
• Work with the Senior Director, Pursuits on proposal debriefs to understand outcomes and inform continuous improvement efforts.

Required Knowledge and Experience:

• Post‑secondary diploma or degree in Marketing, Communications, Business, Law or a related field.
• A minimum of 5 years of experience working on proposals, pitches or related business development materials is required.
• Legal or other professional services experience is strongly preferred. An equivalent combination of education, training and experience is acceptable.
• Strong understanding of proposal, pitch, RFP and RFI development processes.
• Knowledge of professional services marketing and business development practices.
• Proficiency with Microsoft Office programs, including Copilot, Outlook, Excel, PowerPoint and Word.
• Experience with CRM and content management systems

Pay Range

$95,000 to $110,000 per annum. Pay range to be commensurate with experience.

Vacancy

This role is being posted to fill a current vacancy.

AI Disclosure

Please note that artificial intelligence tools may be used to assist in screening, assessing, or selecting applicants for this position.

About Fasken

As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit fasken.com.

Diversity and Inclusion

At Fasken, we believe in a diverse workplace made up of people with unique experiences and qualities. It is important that all our members find our workplace welcoming and caring. An inclusive workplace creates a fair environment where people are respected and valued.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.