Supervisor Fleet Management Garage-CA

CN; Vaughan; On-site; CAD 90,000 - 130,000; Full time

Job summary

CN is seeking a Fleet/Garage Operations Leader to plan and coordinate shop activities, staffing, and maintenance for the fleet. You will drive productivity, monitor budgets, and ensure regulatory compliance while minimizing downtime and costs.

The role requires hands-on knowledge of fleet maintenance, strong organizational skills, and the ability to lead a unionized workforce with safety as a priority.

Qualifications

• DEP in automotive or truck and coach is required.
• Minimum 5 years in automotive/truck repair or similar.
• Must hold a valid driver's license.
• Experience with fleet maintenance planning and budgeting.

Responsibilities

• Plan, coordinate and monitor shop staffing and workloads.
• Develop maintenance schedules and optimize fleet downtime.
• Manage budgets and negotiate supplier terms.
• Ensure safety, compliance and regulatory standards.

Skills

Fleet management

Staff planning

Budgeting

Safety compliance

Education

DEP automotive/truck & coach

Valid driver’s license

Tools

Mainframe fleet system

Job description

Job Summary

The Incumbent is responsible for planning and coordinating the overall garage operation to effectively control the utilization of shop labour and material. The incumbent develops and monitors targets and standards ensuring optimum productivity and quality levels. The role controls and monitors in-house and commercial garage performance ensuring optimum vehicle servicing at minimum cost, minimum downtime with utmost customer satisfaction and within company guidelines, policies and regulatory requirements. The incumbent ensures timely servicing and availability of critical equipment and protects CN's daily operations.

Job Summary

The Incumbent is responsible for planning and coordinating the overall garage operation to effectively control the utilization of shop labour and material. The incumbent develops and monitors targets and standards ensuring optimum productivity and quality levels. The role controls and monitors in-house and commercial garage performance ensuring optimum vehicle servicing at minimum cost, minimum downtime with utmost customer satisfaction and within company guidelines, policies and regulatory requirements. The incumbent ensures timely servicing and availability of critical equipment and protects CN's daily operations.

Main Responsibilities

Establish, Plan, Coordinate and Monitor Shop and Staff Requirements

• Ensure maximum productivity and utilization of repair facilities and equipment
• Determine specific staffing, shop space and workload requirements
• Coordinate repair and maintenance programs by equitable distribution of workload
• Ensure facilities are maintained to levels which meet labour and building code requirements
• Maintain and update tools and equipment used in maintenance of the fleet
• Ensure proper documentation of facilities and equipment are kept up to date

Monitor and Maintain Fleet Asset Management Information System (Fleetwave)

• Develop and implement maintenance schedules and time standards for equipment and maintain repair parts inventory
• Monitor quality and timeliness of asset management system updates
• Interact with customers and vendors to ensure timely repairs and maintenance are carried out
• Maintain adequate level of inventory part for size and make-up of the fleet
• Schedule maintenance to maximize the efficient utilization of the fleet (minimize downtime)

Recommend, Set, Maintain and Initiate Actions

• Improve productivity of shop operations and standards of maintenance
• Review productivity reports set time standards and monitor through exception reporting and correct actions

  Develop Garage Operating Budgets

  • Monitor and control monthly expenditures
  • Establish best discounts and quality with the supplier network to optimize cost of labour and materials
  • Review historic expenditures and forecasts to develop operating budget
  • Track ongoing expenses, and take corrective action were needed to ensure expenditures are in line with company policy and budgetary constraints
  • Negotiate discounts and quality service levels with supplier network
  • Report ongoing budget status, investigate and explain budget variances

  Plan for Short- and Long-Term Staff Needs

  • Maintain a well-trained and motivated unionized workforce at levels to meet current and future work requirements
  • Assess individual performance as part of succession planning strategy
  • Assess workload requirements to determine shift and staffing requirements
  • Identify training and developmental needs
  • Provide on the job and classroom training in repair and maintenance procedures in line with the fleet profile and technological advancement
  • Evaluate staff performance to determine potential candidates for future advancement

  Compliance Management

  • Promote and ensure compliance in safety, accident prevention, environmental, National Safety Code, Canada Labour Code, and respective provincial fleet safety standards
  • Identify potential unsafe practices, take immediate remedial action and document safety violations
  • Hold ongoing Health and Safety Committee meetings
  • Ensure committee participation and follow up on recommendations
  • Perform safety audits to ensure zero tolerance policy is followed
  • Perform and record safety observations in accordance with CN guidelines
  • Ensure environmental policy is adhered to and proper documentation is completed
  • Understand and follow Canada Labour Code Guidelines
  • Ensure vehicle fleet is maintained to all Federal and Provincial safety standards and proper documentation is completed
  • Ensure compliance with National Safety Code for the vehicle fleet and staff

  Working Conditions

  The incumbent must be available to work night shifts and weekends when necessary. The role requires occasional travel (20 to 40%). The incumbent needs to walk, climb and is exposed to elements and operating standards. The role is partially performed in the shop and outdoors in various types of weather and environmental conditions such as fumes, Workplace Hazardous Materials Information System (WHMIS) controlled substances.

  Experience

  Automotive

  • Minimum 5 years of experience in the automotive/truck and coach repair trades
  • Candidates with an equivalent combination of education, training, and experience will be considered.

  Education/Certification/Designation

  • Professional Education Diploma (DEP) as automotive or truck and coach mechanic
  • Must hold a valid driver's license
  • Candidates with equivalent practical experience, education, or training will be considered.

  Competencies

  • We Care About Each Other
  • We Strive for Excellence
  • We Succeed Together
  • We Lead Responsibly
  • Vision and strategic thinking
  • Impactful and inclusive leadership
  • Performance and value delivery
  • Empowerment and talent development
  • Strategic communication and influence
  • Managerial courage and decisiveness
  • Compliance
  • High-Impact Execution
  • Planning
  • Coordination
  • Prioritization

  Technical Skills/Knowledge

  • Knowledge of fleet operational requirements
  • Working knowledge of the CAW 5.1 collective agreement, Canada Labour Code, Federal and Provincial regulations concerning motor vehicles
  • Knowledge of stock inventory procedures and controls
  • Short- and medium-range planning abilities
  • Knowledge of fleet management's mainframe computer system*
  • Knowledge CN's safety and environmental policies*
  • Any requirement marked with (*) will be considered an asset (not mandatory).