Supervisor - Centralized Scheduling

Winnipeg Regional Health Authority (WRHA); Winnipeg; On-site; CAD 28,000 - 37,000; Full time

Job summary

A leading health authority in Winnipeg is seeking a Supervisor - Centralized Scheduling to oversee the home care scheduling office. This role involves leading scheduling clerks, ensuring benchmark service delivery, and maintaining data integrity. Ideal candidates will have significant scheduling experience and the ability to work collaboratively across healthcare teams.

Qualifications

• Minimum 3 years in scheduling, preferably in Home Care.
• Supervisory experience in a unionized environment.
• Ability to work in fast-paced settings.

Responsibilities

• Supervise Scheduling Clerks ensuring efficient service delivery.
• Collaborate with the Home Care team for effective service.
• Facilitate continuous quality improvement in scheduling.

Skills

Scheduling expertise

Data integrity

Communication skills

Organizational skills

Problem-solving skills

Education

Post-secondary certificate or diploma in health or social services

Tools

Windows-based programs

Job description

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Requisition ID: 381667

Position Number: 20075867

Posting End Date: June 6, 2025

City: Winnipeg

Employer: Winnipeg Regional Health Authority

Site: WRHA Community Health Services - Point Douglas Home Care-80 Sutherland

Department / Unit: HCCSO 5

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date - End Date: 06/13/2025 - 01/31/2026

Reason for Term: Other Leave

FTE: 1.00

Anticipated Shift: Days;Evenings;Nights;Weekends

Work Arrangement: In Person

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Salary: $28.427 , $29.413 , $30.450 , $31.465 , $32.645 , $33.748 , $34.956 , $36.043

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

The Centralized Scheduling Supervisor (CSS) is a member of the Home Care Centralized Scheduling Office (HCCSO) with Home Care Scheduling expertise reporting to the Manager Health Services. The CSS will supervise Scheduling Clerks ensuring service delivery to Home Care clients is assigned efficiently within Program standards. The CSS provides day-to-day functional oversight of the Scheduling Clerks ensuring service benchmarks are met. The CSS will provide mentorship to new and existing Scheduling Clerks. The CSS works collaboratively with the larger Home Care team including Case Coordinators, Resource Coordinators, Scheduling Clerks, Direct Service staff, Managers Health Services and Program Support teams. The CSS will work closely with the Manager Health Services of the HCCSO, Business Analyst, and Program Support staff to monitor that service benchmarks are met, data integrity is maintained, and daily work tasks of the HCCSO are completed. The incumbent is part of a team that ensures efficient and effective delivery of services to all home care clients and as such, is expected to facilitate continuous quality improvement within the Scheduling Clerk teams.

Experience

• Minimum 3 years of experience in scheduling required, preferably in a Home Care services environment.
• Previous experience supervising staff, preferably in a unionized environment is required.
• Demonstrated experience in maintaining data integrity within electronic systems.
  
  
  

Education (Degree/Diploma/Certificate)

• Recognized post-secondary certificate and/or diploma in health or social services or human resources required.
  
  
  

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• High proficiency in an electronic Home Care record and Home Care scheduling practices required.
• Demonstrated ability to facilitate development and implementation of business processes and policies.
• Advanced competency in Windows-based computer programs (Word, Excel, PowerPoint, Outlook) required.
• Exceptional oral and written communication skills desired.
• Exceptional organization and problem-solving skills.
• Ability to work in a fast-paced environment and to prioritize a large complex workload to meet deadlines.
• Exceptional interpersonal and communication skills (oral and written).
• Demonstrated ability to be flexible in a dynamic environment.
• Ability to maintain a high level of confidentiality.
• Knowledge and understanding of cultural diversity as it relates to clients and staff.
• Demonstrated ability to function as a team member, work collaboratively across sectors, and be an active participant in multi-disciplinary teams.
• Ability to work independently.
• Understanding of collective agreements and application to Home Care scheduling.
  
  
  

Physical Requirements

Not Applicable

This term position may end earlier as outlined in your collective agreement.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Hospitals and Health Care

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