Supervisor, Administrative Support Services â Sobey School of Business

Saint Mary’s University; Halifax; On-site; CAD 52,000 - 68,000; Full time

Job summary

Saint Mary’s University in Halifax seeks a Supervisor of Administrative Support Services for the Sobey School of Business. The successful candidate will manage a team of Administrative Assistants, oversee budgeting and resource allocation, and ensure high-quality support for faculty and staff. This full-time role requires strong organizational and communication skills along with relevant educational credentials.

Benefits

Defined Contribution Pension plan

Flexible Workplace

Employee Transit EPass

Qualifications

• 5 years of relevant work experience preferably in a university setting.
• Experience in training and supervising staff.
• Familiarity with financial management including budgeting.

Responsibilities

• Manages allocation of duties amongst Administrative Assistants.
• Monitors daily activities and reallocates tasks as needed.
• Provides administrative support to Chairpersons and Program Coordinators.

Skills

Organizational Skills

Interpersonal Skills

Communication Skills

Multitasking

Budget Management

Education

Relevant college diploma or university credential

Tools

Microsoft 365

Adobe Acrobat Professional

SAP BusinessObjects

Job description

Type of Employment : Permanent Full-Time

Group Affiliation : APC Group Group 4 ($52531 - $67696 annually)

At Saint Marys University you will be surrounded by a talented and dedicated team of professionals committed to accessibility diversity and the provision of a positive and supportive learning environment. We recognize the importance of the contribution and growth of each individual in the Universitys success. We are currently looking to fill the position of Supervisor Administrative Support Services to join our team in the Sobey School of Business.

What we offer

As a team member at Saint Marys we are proud to offer many benefits. Some of these include :

• Competitive compensation
• Defined Contribution Pension plan
• Vacation
• Personal days
• Flexible Workplace
• Holiday closure
• Employee Transit EPass through Halifax Transit

Job Information and Responsibilities

Under the direction of the Dean Sobey School of Business the Supervisor Administrative Support Services :

• Defines and manages allocation of duties amongst Administrative Assistants within the Faculty to : (i) ensure that departments programs faculty and staff receive high-quality administrative support though a system that is responsive to individual needs and operates with high efficiency and (ii) support Administrative Assistant job satisfaction.
• Monitors daily activities and workload demands of the Administrative Assistants and reassigns work as required.
• Assigns special projects as they arise.
• Manages the Facultys administrative budget and works within that budget to ensure that Administrative Assistants have available the equipment supplies and furniture required to perform their assigned duties.
• Provides direct administrative support to Chairpersons and Program Coordinators acting as their point of contact and delegating work where reasonable to Administrative Assistants.
• Assists budget owners in tracking financial expenditures relative to approved budgets.
• Manages course timetabling in consultation with the Dean Associate Dean Undergraduate and Professional Graduate Programs and Department Chairpersons / Program Coordinators schedule changes and oversight on Faculty teaching loads; ensures expanded Special Topics course web information is current.
• Manages the Schools make-up exam service.
• Maintains a list of all graduate students within the School coordinates and delivers proctor / invigilator training and maintains a list of those graduate students with proctor / invigilator training.
• Provides administrative support to the Sobey School of Business Safety Committee including maintaining documentation coordinating meetings and recording minutes.

Experience and Education Requirements

To be the successful Supervisor Administrative Support Services you will have :

• Relevant college diploma or university credential and 5 years of relevant work experience preferably within a university setting.
• Experience with training and supervising staff coordinating schedules and delegating tasks.
• Experience with budgeting financial tracking and managing administrative resources.
• Strong organizational and multitasking skills with the ability to manage competing priorities effectively.
• Excellent interpersonal and communication skills both written and verbal.
• Computer proficiency : adept in both PC and Mac operating environments Microsoft 356 apps (including Forms Bookings and SharePoint) Adobe Acrobat Professional and EMS bookings. User knowledge of Ellucian CRM products considered an asset.
• Familiarity with financial management including budget tracking expenditure reconciliation and proficiency in Vena and SAP BusinessObjects software considered an asset.
• Proficiency with Qualtrics software and experience in software licence and account management considered an asset.
• Experience in providing research grant administration support; knowledge of Tri-agency grant application procedures and grant use guidelines considered an asset.
• High level of professionalism with attention to detail and a commitment to continuous improvement.
• Ability to handle sensitive information with discretion and maintain confidentiality.

Apply for this opportunity online using our online application system through Career Beacon. Click on Apply Now and complete all required information fields. Qualified candidates should submit the following with their application :

• Resume
• Three Professional References

Late applications may not receive consideration. We appreciate all applications and note that only candidates selected for an interview will be contacted. No telephone calls please.

At Saint Marys University equity and diversity are integral to excellence and enrich our community. As an institution committed to fostering an environment of inclusion and respect we encourage all qualified candidates to apply; however preference will be given to applicants who self-identify as Black / African Nova Scotians Indigenous peoples racialized persons / visible minorities persons with disabilities and women. If you require accommodations during the recruitment process please contact Talent Acquisition at emailprotected.

A little bit about us

Saint Marys University

Saint Marys University is one of Canadas top primarily undergraduate universities known for its international collaborations leadership in entrepreneurship and research that benefits local and global communities. Our programs in Arts Science Graduate Studies and the Sobey School of Business are among Canadas best and feature professors who are committed to the success of their students. Saint Marys provides our more than 6400 students with a place that fosters possibility excellent research opportunities and distinguished graduate and professional programs combined with a caring community. Nestled in the heart of Halifax Nova Scotia on Canadas east coast Saint Marys University is marked by iconic buildings green spaces and fresh ocean air. The Saint Marys University community is committed to a prosperous future for the world-a World without limits.

Learn more about working at Saint Marys University here and follow us on LinkedIn Facebook Twitter and Instagram!

Required Experience :

Manager

Key Skills

Change Management,Cyber Security,Access,Aircraft Operations,Freelancing,Arbitration

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 52531 - 67696

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