Summer Student, Archives & Digitization

Ontario Energy Board; Toronto; On-site; CAD 30,000 - 40,000; Full time

Job summary

Join a dynamic team at an innovative organization focused on enhancing Ontario’s energy sector. As a Digitization Summer Student, you will gain hands-on experience in managing records and supporting the creation of a digital repository. This role offers the chance to contribute to process innovation and operational change while collaborating with a diverse team. You will be responsible for examining records, tracking their digitization, and ensuring quality standards are met. Ideal for students in Information Science or related fields, this position will provide valuable insights into the energy sector and digital record management. Embrace this opportunity to make a meaningful impact and develop your skills in a supportive environment.

Qualifications

• Strong communication and organization skills are essential.
• Experience in digital records and digitization is an asset.

Responsibilities

• Examine and sort records for scanning and digitization.
• Track digitization progress using Excel spreadsheets.
• Securely store and index digitized records.

Skills

Strong communication skills

Detail-oriented

Critical thinking

Analytical thinking

Teamwork

Education

Enrollment in Information Science program

Records and Information Management studies

Archival studies program

Tools

Microsoft Office

Adobe Acrobat

HPe Content Manager (EDRMS)

Job description

We are passionate about the energy sector and motivated to enable innovation. We are committed to the economic and social development of Ontario and work every single day to deliver public value to Ontarians. We are a diverse, driven, transparent and thoughtful team, and are accountable to each other, the sector, and the customers we serve.

We are the Ontario Energy Board.

The Ontario Energy Board is currently looking for two (2) energetic and collaborative students to join our team as Digitization Summer Students. This position reports to the Deputy Registrar - Projects. These highly motivated summer students will support the OEB’s creation of a digital repository of adjudicative records.

The Adjudicative team drives process innovation and operational change, proactively identifying opportunities to develop and improve the adjudicative process. The Adjudicative Projects team leads strategic project work to improve the processing and disposition of all matters before the OEB, including the implementation of new technology, mapping of business processes, and the digitization of records. This group outreaches with other tribunals and adjudicative stakeholders to identify best practices and emerging issues with respect to adjudication.

Responsibilities

You will have the opportunity to gain experience in a broad range of areas, which will include the following:

• Examining and sorting records for scanning
• Tracking records as they go through the digitization process by listing significant information into an Excel spreadsheet
• Scanning physical records while meeting digitization and quality standards
• Securely storing digitized records into HPe Content Manager (EDRMS) while indexing appropriate and specific information/metadata within Content Manager (training will be provided on the EDRMS)
• Other duties as assigned.

Qualifications

• Strong communication skills, both verbal and written
• Detail-oriented with excellent organization skills
• Exceptional critical thinker
• Motivated independent thinker who is able to also work in a team
• Analytical thinker
• Experience with Microsoft Office programs, and familiarity with Adobe Acrobat
• Applicable experience in the area of digital records, digitization and record keeping is an asset
• Enrollment in a post-secondary Information Science, Records and Information Management studies, or Archival studies program is preferred

Pursuant to the Accessibility for Ontarians with Disabilities Act, the Ontario Energy Board will make reasonable efforts to provide accommodation to candidates with disabilities in the course of the recruitment process upon written request. We request that candidates seeking accommodation identify their particular accommodation needs as soon as possible in the job selection process. Questions concerning the availability of accommodation in the recruitment process may be forwarded by email to [e-mail].