Summer School Office Administrator - 2025 Summer Learning Program

Ottawa-Carleton District School Board; Ottawa; On-site; CAD 100,000 - 125,000; Full time

Job summary

The Ottawa-Carleton District School Board is hiring an Office Administrator for the Clifford Bowey program to assist in school operations during the summer. This role includes maintaining records, supporting teachers and students, and managing inquiries, requiring a strong proficiency in Aspen and computer applications.

Benefits

Union-exempt casual assignment

Renewable position subject to funding

Qualifications

• 1 to 2 years of school office experience.
• Familiarity with relevant legislation and privacy acts.
• First Aid certification an asset.

Responsibilities

• Ensure efficient operation of the school office.
• Assist in providing a positive learning environment.
• Maintain student and staff records, respond to inquiries.

Skills

Organizational skills

Interpersonal skills

Time management

Communication skills

Proficiency in Aspen

Computer skills in Word, Excel, Google applications

Job description

Developmental Disability / Autism Program

We are hiring 1 Office Administrator for the Clifford Bowey program location: 1300 Kitchener Avenue, Ottawa ON.

Program Duration: Thursday, July 3, 2025, to Thursday, July 24, 2025 (16 days)

Start Date: Staff Orientation (3 hours) will be required on July 2nd.

Hours of Work: Monday to Friday; 8:00 am to 3:30 pm.

School hours are from 8:30 to 2:30 pm daily.

Rate of Pay: $30.96 per hour + 4%

Under the direction of the Site Administrator, the Summer School Office Administrator ensures the efficient operation of the school office; assists in providing a positive and safe learning environment for all students and staff; maintains student and staff information and records; provides support to teachers and students; assesses and directs inquiries; performs data entry and prepares correspondence; performs other duties as assigned. Working knowledge of Aspen is a must.

The successful candidate will have:

• Familiarity with relevant legislation including the Municipal Freedom of Information and Protection of Privacy Act; The Immunization of School Pupils Act; and the Ministry of Ontario Student Record (OSR) Guidelines.
• 1 to 2 years of School Office experience including proficiency in Aspen is required.
• Experience working in a busy office environment.
• Computer skills in Word, Excel, Google applications, including email.
• Organizational and time-management skills required for juggling multiple priorities and tasks; excellent interpersonal and communication skills to exchange and clarify information & respond to inquiries using tact, diplomacy, and discretion.
• First Aid certification and the ability to administer first aid is an asset.

Please Note:

• The Summer School Office positions are union-exempt casual assignments.
• Casuals are paid by direct deposit 2 weeks in arrears.
• Current School Office Administrators who accept the Summer School position will be paid at their own rate of pay.
• This casual position is renewable on a yearly basis, subject to program funding.

How to Apply:

The Ottawa-Carleton District School Board uses Apply to Education (ATE) to manage job applications for all competitions.

OCDSB employees can apply to this job posting using their existing ATE account. Please apply by the deadline date. Applications will be considered according to union guidelines; those selected for an interview will be contacted.

OCDSB employees serve students, colleagues, families, and community partners. We invite people of all abilities, orientations, faiths, ethnicities, races, genders, and ages to join us as we create learning and working spaces that honor the unceded and unsurrendered land of the Algonquin people and reflect the diversity of Ottawa. Your lived experience is an essential contribution to delivering the education every student deserves with dignity.

If you require accommodations at any point in the selection process, please send an email at any time.

Personal information is collected pursuant to the Education Act and will be used to determine employment eligibility with the OCDSB. Questions about this collection should be directed to the Manager of Human Resources, 133 Greenbank Road, Nepean, Ontario, K2H 6L3.

Required Experience: Unclear Seniority

Key Skills:

Microsoft Office, Public Relations, Google Docs, Data Collection, MailChimp, Microsoft Word, Dermal Fillers, Microsoft PowerPoint, Research Experience, Microsoft Excel, Adobe Photoshop, Writing Skills