Substitute Clerical

Peace Wapiti Public School Division; Medicine Hat; On-site; CAD 30,000 - 60,000; Part time

Job summary

A local school division is seeking substitute clerical staff to cover absences on a casual on-call basis. Responsibilities include operating the switchboard, maintaining student records, and preparing communications. Candidates with office administration experience or certification are preferred. A police record check is required for successful applicants.

Qualifications

• Experience operating a switchboard and directing inquiries.
• Ability to prepare letters and correspondence.
• Familiarity with maintaining student records/files.

Responsibilities

• Operate switchboard and direct inquiries from public.
• Prepare school communications to staff and students.
• Maintain student records and distribute mail.

Skills

Office administration experience

Communication skills

Organizational skills

Education

Office administration certificate or diploma

Job description

Medicine Hat Public School Division serves our current enrolment of over 7,000 students. Our Division offers a full spectrum of programs and services centered on students’ needs with sensitivity to community and parents’ needs. Our wide range of programs service children from 2½ years of age to Grade 12. The Division is comprised of three high schools, three middle schools (including one with a Christian Education focus), 11 elementary schools, and a variety of Outreach Programs.

Throughout the school year we recruit for substitute clerical staff to work on a casual on call basis throughout our Division to cover absences.

Responsibilities

• Operate switchboard, direct inquiries from public, parents, staff.
• Prepare various letters and correspondence.
• Excuse students when required and coordinate with parents, teachers and student.
• Maintain student records/files (Tracking of marks, attendance and other student information) where there is not a Student Records position.
• Distribute mail for all staff and receive any deliveries to school.
• Prepare school communications to staff and students.
• Receive deliveries and prepare shipping.
• Other tasks that may be required.

Applicants with office administration experience and/or an office administration certificate or diploma would be an asset.

We will require all successful applicants to provide us with a police record check with vulnerable sector check and an intervention record check.

Only those candidates selected for an interview will be contacted.