Subcontracts Coordinator (Procurement)

Ontario Transit Group - Ontario Line - Southern Civil, Stations & Tunnel; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading construction group is seeking a Subcontract Coordinator in Toronto. This role involves managing procurement processes for the Ontario Line project, requiring 3-5 years of experience in a related field. Candidates should possess excellent negotiation skills, familiarity with bid analysis, and be proficient in Office 365. The company offers competitive salary and comprehensive benefits, with a commitment to diversity and inclusion.

Benefits

Competitive Salary

Comprehensive Benefits Package

Discretionary Bonus

RRSP matching

Qualifications

• 3-5 years of experience in a project procurement role.
• Experience in infrastructure projects or similar in Canada.
• Hands-on experience of procurement processes and contract preparation.
• Strong organizational and independent work skills.
• Excellent interpersonal, written, and verbal communication skills.

Responsibilities

• Prepare and coordinate tender documents for subcontractors.
• Review and assess subcontractor quotes with the technical lead.
• Negotiate contracts with the legal team's support.
• Keep procurement documents updated in systems.
• Prepare change orders as needed.

Skills

Procurement processes

Bid analysis

Subcontract negotiation

Office 365

Organizational skills

Communication skills

Job description

Company Description

Ontario Line South

Ferrovial Construction Canada Inc. and VINCI Construction Grands Projects are to design, build and finance the Ontario Line Southern Civil, Stations and Tunnel (South Civil) package.

Working together as Ontario Transit Group we are currently mobilizing our design and construction crews, with major works to commence in 2023. The South Civil contract is anticipated to be completed in 2030.

The project will strengthen Ontario’s economy by supporting an estimated 1,500 jobs at the peak of construction.

What is the project?

• A six-kilometer tunnel and associated tunnelling works from Exhibition to Don Yard portal (west of the Don River)
• Stations:
• One above-ground station to be integrated with the existing GO Transit Exhibition Station
• Two underground stations to be integrated with the existing TTC Osgoode and Queen subway stations
• Four new underground stations (King/Bathurst, Queen/Spadina, Moss Park, Corktown)

The benefits to Ontario!

• Faster, more frequent and reliable access to rapid transit with more than 227,500 people will live within a 10-minute walk of an Ontario Line station
• Improve the quality of life for commuters by reducing daily travel time
• Reduce crowding on the existing Line 1 (Yonge-University) subway
• Up to 57,000 more jobs accessible by transit (in 45 minutes or less) for Toronto residents
• Economic and community growth along the future transit line and thousands of job opportunities annually during construction
• Reduction in traffic congestion, greenhouse gases and fuel consumption by providing an alternative transportation option

Job Description

The role operates in the area of procurement and interfaces with various project disciplines in the course of the procurement processes including the initial phase of the need definition, the request for quotation phase and the subcontract and change orders preparation.

The Subcontract Coordinator reports to the Category Lead.

• Work within the established procurement policies, procedures, systems developed for the procurement function.
• Prepare the commercial part of tender documents for procurement of subcontractors/work packages including: Terms and conditions of contract and price schedules.
• Coordinate with the technical lead to prepare the technical part of the tender documents for procurement of subcontractors/suppliers including: Scope of Works and schedule.
• Review/assess subcontractor quotes with technical lead.
• Performs Ethics and Compliance due diligences.
• Prepare comparative charts, executive summaries and recommendation to award.
• Prepare and negotiate the contracts, including terms and conditions with the support of legal team.
• Prepare and lead kick off meetings with subcontractors.
• Prepare and review change orders as needed.
• Keep the EDMS and integrated accounting systems updated with the corresponding procurement documents.
• Uses Project procurement and accounting tools.

Qualifications

• 3-5 years of experience in a project procurement role.
• Experience in infrastructure projects or similar in Canada is preferred.
• Hands on experience of procurement processes, bid analysis and subcontract negotiation and preparation.
• Result oriented attitude with the ability to coordinate the efforts of other disciplines to accomplish objectives.
• Thorough understanding of areas of procurement including subcontract administration, insurance, financial instruments, purchasing, expediting
• Proficient in Office 365 (Power Point, Word, Excel)
• Team player with Strong organizational skills and the ability to work independently to meet deadlines, goals and objectives.
• Excellent interpersonal, written and verbal communication skills.
• Detail-oriented, highly motivated with ability to effectively manage time.
• Excellent organizational skills.

Additional Information

We Offer:

• Competitive Salary
• Comprehensive Benefits Package:
• Disability Insurance
• Dental Insurance
• Extended medical insurance
• (Optional) RRSP matching
• Discretionary Bonus

Why OTG?

Welcome to Ontario Transit Group (OTG), located in the heart of Downtown Toronto, where diversity and passion collide. As we work on the groundbreaking Ontario Line project, we prioritize fostering a positive culture. Join us and be part of a team that celebrates our employees, organizes family events, and promotes health and wellness initiatives. Our commitment to personal and professional growth means annual performance reviews, salary increases, comprehensive health benefits, generous RRSP matching, industry education support, and career development opportunities.

At OTG, we embrace diversity, recognizing that it strengthens us as a team and as a company. We are an equal-opportunity employer, encouraging applications from all interested candidates. We value Indigenous people, racialized people, neurodivergent people, people with disabilities, and individuals from gender and sexually diverse communities with intersectional identities. Reasonable accommodations are available upon request for people with disabilities.

We are an equal opportunity employer and welcome applications from all interested candidates. We value diversity and are committed to creating an inclusive environment.