Subcontracts Coordinator, Civil

Ledcor Construction, Inc.; Golden Horseshoe, Toronto; On-site; CAD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a proactive subcontracts professional to join their Infrastructure team. In this role, you will provide essential administrative support for subcontract and procurement management, including onboarding subcontractors and managing agreements for a significant GO Transit project. You will work from the downtown Toronto office until mid-2025, transitioning to the site office in Durham Region. This position offers a unique opportunity to contribute to large-scale infrastructure projects, ensuring effective vendor relationships and compliance with contractual requirements. Join a company recognized for its commitment to diversity and inclusion, and take your career to the next level in a dynamic environment.

Benefits

Competitive total rewards package

Opportunities for skill development

Diversity and Inclusion initiatives

Support for physical and mental wellbeing

Qualifications

• 3+ years in civil construction as Project Coordinator or similar role.
• Experience with contracts and record management is essential.

Responsibilities

• Negotiate and manage vendor agreements and subcontractor onboarding.
• Assist with project audits and maintain contract databases.

Skills

Civil Construction Experience

Contract Management

Record Management

Communication Skills

Vendor Relationship Management

Education

Post-secondary education in Civil Engineering

Tools

MS Word

MS Excel

Job description

Description

You are an ambitious subcontracts professional who will be responsible for providing administrative support to ensure effective subcontract and procurement management. This includes onboarding subcontractors, drafting subcontracts, work orders, and amending agreements, reviewing insurance certificates, and managing databases. You will also be responsible for the completion of commercial negotiations for an exciting GO Transit project.

You will be required to work out of the downtown Toronto office and transition to the site office in Durham Region by mid-2025.

Watch Ledcor’s Innovation, Culture, and Community video to see what it's like working for Ledcor and apply today to join our Infrastructure team in Toronto, Ontario!

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Essential Responsibilities:

• Negotiate and manage vendor and service provider agreements
• Assist with special requirements such as project duration RFPs, progress reviews, and primary Client liaison
• Develop and perform project audits for the application of procurement processes
• Source, develop, and build effective vendor and service provider relationships
• Establish, monitor, and update key performance indicators (KPIs)
• Assist with maintaining subcontractor and client contract databases, including uploading final, fully executed documents
• Administer, review, and track subcontractor onboarding processes including insurance documentation and bonds, to ensure they are complete and meet the contractual requirements.
• Assist Directors and Project Managers with client contract management, execution, records management, general formatting, and editing of documents
• Manage subcontract notifications, work orders, terminations
• Enter information into subcontracts, work orders, amending agreements, NDAs, and leases using existing templates

Qualifications:

• 3+ years of civil construction experience as a Project Coordinator, Procurement Coordinator, or Subcontracts Coordinator
• Prior experience working with contracts, record management, and certificates of insurance
• Project experience working on rail transit, highways, bridges, roads, or other infrastructure projects is required
• Experience working on large scale infrastructure projects for a General Contractor in Canada
• Completion of post-secondary education in civil engineering or a related field is required
• Strong knowledge of Design-Build or Collaborative Contract models is an asset
• Ability to manage records effectively and maintain strict confidentiality when necessary
• Strong computer background including experience with MS Word and Excel
• Effective communication skills, confident interacting with key contacts in verbal, written, and electronic form

Working Conditions:

• Site & Office based position. You will be required to work out of the downtown Toronto head office from Monday to Friday until the project is in the construction phase, mid-2025. Once on site, you will be required to work full-time on-site in the Durham Region.
• Occasional travel to the downtown Toronto office will be required for the duration of the project

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Additional Information

Ledcor builds and maintains infrastructure in various industries including oil and gas, transportation, and mining. We’re experts in all infrastructure construction and maintenance related projects. Our vast projects include: full-scale contract mining, earthworks, foundations, highways, bridges, roads, waterways and resources, airports, rapid transit, underground utilities, pipelines, independent power projects, and site reclamation.

Our workplace culture has been recognized as one of Canada’s Best Diversity Employers, Canada’s Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

Our competitive total rewards package provides compensation and benefits that support your physical, mental, and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

Employment Equity

At Ledcor, we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status, or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion, and belonging.

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email. For more information about Ledcor’s Inclusion and Diversity initiatives, please visit our I&D page.

2 International Blvd #200, Toronto, ON