Subcontractor Specialist

Scarborough Transit Connect; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A leading joint venture is seeking a Subcontractor Specialist to oversee and coordinate all subcontracting activities related to the Scarborough Subway Extension. Ideal candidates will have substantial experience in contract administration, particularly within large infrastructure projects, and a strong understanding of construction law. The role emphasizes relationship management with subcontractors and stakeholders to ensure compliance and success in project deliverables.

Qualifications

• Minimum 6 years of experience in contract administration and coordination.
• Experience preferably in rail transit projects or large-scale infrastructure.
• Strong awareness of construction law.

Responsibilities

• Manage subcontractor performance and compliance.
• Coordinate contractual activities and manage variations and claims.
• Develop cost forecasts and maintain records of change management.

Skills

Communication

Negotiation

Business Acumen

Attention to Detail

Education

Post-secondary education in Engineering, Construction, Legal, Business Administration, Supply Chain Management

Tools

SAP

SharePoint

Microsoft Office

Job description

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Position Title : Subcontractor Specialist

Who We Are :

STC is a joint venture between Aecon and FCC Canada Ltd. that was selected by Metrolinx to deliver the Scarborough Subway Extension – Stations, Rails and Systems (SSE-SRS) package. The Scarborough Subway Extension will bring the TTC’s Line 2 subway service nearly eight kilometers farther into Scarborough. It will extend from Kennedy Station to Sheppard Avenue and McCowan Road, providing quick and seamless transit for those heading into and out of the downtown core and those travelling within Scarborough. The extension will replace Line 3 (the Scarborough RT), helping to reduce travel times and improve access to jobs, schools, and other key destinations throughout the city.

As part of this project, we are currently looking for aSubcontractor Specialist to join our team.

What You Will Do :

• Responsible for the performance and direction of all assigned subcontracts commercial and administrative work, maintaining continual review of progress and providing management with information regarding projected financial or contractual difficulties.
• Collaborate with subcontractors to determine subcontract rates and resource lists.
• Ensure subcontractors operate transparently regarding all rates and change requests.
• Coordinate with designated staff on operational activities affecting contractual rights and obligations, subcontract performance, subcontract administration, and other major matters.
• Develop and update cost subcontract forecasts for input to Project Control.
• Ensure subcontractors’ compliance with subcontract requirements.
• Verify and negotiate variations, claims, and change issues with subcontractors.
• Identify and implement record-keeping practices to validate potential change orders.
• Maintain records of change management / issue logs and provide summary reports.
• Handle variation / rate changes and delay issues.
• Ensure timely and accurate contractual correspondence.
• Identify and track deliverables.
• Maintain excellent relationships with clients, stakeholders, and subcontractors.
• Chair subcontractor kickoff meetings and review meetings, prepare and record meeting minutes.
• Work with engineering consultants to ensure their commercial deliverables meet project requirements.
• Administer requirements of contractor warranties, insurance, and bonds.
• Administer closeout of subcontracts in coordination with related stakeholders.
• Perform other duties as assigned, including but not limited to progress payment, payment coordination, schedule monitoring, claims administration, etc.

Experience You Will Bring :

• Post-secondary education in Engineering, Construction, Legal, Business Administration, Supply Chain Management or a related field, or an equivalent combination of relevant technical training and experience.
• Minimum 6 years of experience in contract administration and coordination; experience preferably in rail transit projects or large-scale infrastructure (Hydro, Renewable Energy, Oil & Gas, Power, etc.) is a strong asset.
• Experience with cost reimbursable subcontracts and time and material subcontracts.
• Experience preparing and issuing subcontracting documentation is required.
• Strong awareness of construction law and Construction Act.
• Strong business acumen.
• Effective communication and negotiation skills, both verbal and written.
• Advanced knowledge of Microsoft Office products.
• Ability to conduct business ethically and act with discretion when handling sensitive information.
• Ability to work under pressure and multitask.
• A dedicated team player with exceptional interpersonal skills.
• Strong attention to detail.
• Experience working with SAP and SharePoint is desired.

STC is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of citizenship, race, place of origin, ethnic origin, color, ancestry, disability, age, creed, sex / pregnancy, family status, marital status, sexual orientation, gender identity, gender expression, and record of offences.

When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.

We are committed to adhering to the objectives and requirements outlined in the Accessibility for Ontarians with Disabilities Act (AODA) and to meeting the accessibility needs of persons with disabilities in a timely manner through the implementation of the requirements of the AODA and its applicable regulations. If you require accommodation under the AODA during any step of the application process, please email us at [e-mail] .